Post on 11-Mar-2018
Medical Records
Arkansas State Reporting
Medical Record Cycles
Cycle 3 – Due November 15 Immunization and Vision
Cycle 6 – Due April 15 Vision
Cycle 7 – Due June 15 Hearing and Scoliosis
What Pulls?
Immunizations (grades KF and 07)
Vision
Hearing
Scoliosis
Utilize Documentation
eSchool Training Guide
SMS Required Fields for State Reporting
SIS Manual
eSchool Medical Training Guide
Details of Entry
Valid Values
Special Notes regarding state reporting guidelines.
www.apscn.org > SMS
SMS Required Fields for State Reporting
Field Reporting Cycles Notes
Date 7 (Screening Date) Date of Scoliosis Screening.
Referral 7
(Referral) Referred to a healthcare professional because of failed
screening.
P = Physician S= School Nurse
G= Guardian O = Orthopedic
NA= Not Applicable
Follow-up 7
(Follow-up) Click Referral to enter a Follow-up. The follow-up of the
screening or referral.
R = Refuse Referral X = Left District
T = Re-Screening I = In Process
N = Normal Exam
J = Treatment
Example: Scoliosis Information
www.apscn.org > SIS
SIS Manual
Data Elements – Vision example
www.apscn.org > SIS
Entry Begins with You!
Where it starts
Data entry is extremely important
Use your instructions
Individual Student Entry
eSchool > Student Center > Medical
Hearing
Scoliosis
Vision
Immunization
Hearing Screen
A screening failure item requires Referral data.
Hearing Guidelines
Arkansas State Reporting Guidelines
▪ If a student fails any portion of the screening a valid state referral and follow-up MUST be
entered.
▪ To meet Arkansas guidelines if a referral is entered, a follow-up value must be entered.
Valid Referral Codes
Valid Follow-up Codes for
Referral of S :
Valid Follow-up Codes for
Referral U or P:
U – Audiologist
P – Family Physician
S – School Nurse
I – In Process
T – Re-Screened
X – Left District
R – Refused Referral
N – Normal Exam
J – Treatment
X – Left District
I – In Process
New Referral
Hearing Referral
Rescreen
Add Rescreen Referral
Add new screening
Rescreening Referral
Scoliosis Screen
Scoliosis Guidelines
Vision Screen
Screening failure item requires Referral data with the exception of failing ONLY colorblind.
Vision Referral Screen
Screening failure item requires Referral data.
Rescreen Steps
Add rescreening exam results
On initial screening row add the Referral
with Follow-up of Re-Screened
On Rescreened Exam row add the Referral
showing Follow-up of Eye Doctor or
Physician
When results from professional are
received, add the Referral and Follow-up on
the Rescreened Exam row.
Rescreen Exam
Add new screening
Add Rescreen Referral
on initial screening
row
Referral With Re-Screened
Rescreening Exam Referral
Add Rescreen Referral
If rescreened is failed, add
Referral data for the most
recent rescreened exam.
Follow-up Referrals
Results from Professional
Vision Guidelines
Mass Adding
Immunizations
Entry
Immunization Validation
New Requirement Changes
Immunizations
Had Disease is now a checkbox on the Immunization Detail screen.
The only valid Exemption codes are Medical, Philosophical, and Religious.
Cognos report will help locate all Exemptions under Student Management System > Medical > Immunizations > APSCN Students With Exemptions or History of Disease.
Cognos Reports
Use reports to find errors.
Prevent state reporting edit errors.
Cognos Tips
Access to Cognos is now through eSchool.
Have eSchool System Administrator verify security resources.
Set your preferences.
Cognos Reports
Menu: Student Management System > Medical > State Reporting Information
APSCN Hearing Screening Error Report
APSCN Immunization Error Report
APSCN Scoliosis Screening Error Report
APSCN Vision Screening Error Report
Cognos Screening Form
Menu: Student Management System > Medical > Screenings
Select Hearing
APSCN Hearing Screening Form by Grade (or Homeroom)
Select Vision
APSCN Vision Screening Form by Grade (or Homeroom)
Questions
SIS Edits
➢Build Errors
➢Validation Errors
SIS Edits continued
SIS Edits continued
State Reporting Reports
Medical Immunization Report (rpt395/rpt495)
Student Vision Listing (rpt383/rpt483)
Medical Student Vision Counts (rpt384/rpt484)
Medical Vision Report (rpt383/rpt483)
Medical Hearing Report (rpt381/rpt481)
Medical Hearing Student Count (rpt382/rpt482)
Medical Scoliosis Report (rpt386/rpt486)
Medical Scoliosis Count Report (rpt387/rpt487)
Vision Counts Report
Vision Counts Report
Definitions of Vision Counts Report rows:
Screened – Unduplicated count of screenings.
Rescreened – Unduplicated count of records with
Follow-up of ‘T’.
Referred – Unduplicated count of records with
Referral of ‘P’ or ‘E’.
Rec’d Examination – Count of Referral of ‘P’ or ‘E’
and Follow-up of ‘L’, ‘N’, ‘J’, or ‘A’.
Confirmed Difficulty by Professional – Follow-up of
‘L’, ‘J’, or ‘A’.
Confirmed Normal Eye/Vision by Professional –
Follow-up of ‘N’.
Immunization Report
Remember your Resources
Training Guides
Cognos Reports
Questions