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Lesson 2: Creating and Editing Business Letters

Lesson ObjectivesAfter studying this lesson, you will be able to:

Type a professional business letter

Save a document

Select and edit text

Use the AutoCorrect feature

Copy and move text

Print a document

2

Inserting TextCursor

Where you type to insert text

Cursor

3

When you type, the characters appear at the cursor.

Inserting TextAutoComplete

Word recognizes certain phrases (like dates or company names) and offers to complete them for you

4

Inserting TextWord Wrap

When you reach the end of a line, Word automatically wraps the cursor to the next line

The (Enter) Key

Use the (Enter) key to end a paragraph or add lines between paragraphs

5

Showing Formatting MarksClick the Show/Hide button

Tab characters

Paragraph marks

Space characters

6

Introducing New Line SpacingWord 2007 introduces a change in traditional line spacing

New 1.15; Traditional 1.0

Extra 10 pt space at end of paragraph

7

Working with Save ConceptsSave often to avoid losing data

Choose a storage locationNavigate, delete, create new folder, change the view

8

Save – Asks for a filename the first time. Save As – Asks for a filename every time.

New File FormatNew *.docx; Traditional *.doc

9

Users of older versions can download the Compatibility Pack from the Microsoft website to work with files in .docx format.

Selecting TextUse the mouse

Use the keyboard

Select noncontiguous regions

Hold down the (Ctrl)

key to select noncontiguous text.

10

Editing TextDeleting and Backspacing

Used to remove text from a document

(Delete) erases to the right

(Backspace) erases to the left

←(Backspace) erases to the

left

(Delete)→

erases to the right

11

Editing Text

UndoReverses last command

Can undo multiple actions

RedoReverses Undo

Not available until Undo has been used

12

Working with AutoCorrectPredefined text for automatically correcting spelling and capitalization errors

E.g, Word automatically corrects "teh" for "the"

Useful for replacing abbreviations with full phrases

E.g., set AutoCorrect to insert the phrase "as soon as possible" whenever you type "asap"

13

Copying and Moving TextCut, Copy, and Paste

Select text before cut/copy

Move or copy text from one location to another

In the same document

To different documents

To different applications

Copy

Cut

14

Working with Drag and DropProduces the same results as Cut, Copy, and Paste

Most efficient for short distances

This icon shows [Ctrl]

dragging (creates a copy)

15

If both the original location and destination are visible in the current window, using drag and drop is the preferred method.

Using the Office Clipboard

Collect items from any Office application

Place multiple items using Cut and CopyHolds 24 items

Paste in any order

16

Switch Between DocumentsWhen multiple documents are open

Click taskbar icon to switch to another document

Multiple documents may gather under one icon

17

Printing with Word

Print options in Office button menu

Print Preview window has its own Ribbon tab

18

Return to the FastCourse Word 2007 Level 1 book page

Lesson 2: Creating and Editing Business Letters