Lesson 2: Creating and Editing Business Letters

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Lesson 2: Creating and Editing Business Letters. Defining Typical Business Letter Styles. Block Style. All elements aligned at left margin. Defining Typical Business Letter Styles. Modified Block – Standard. Date, Complimentary Close, and Signature Block indented to center. - PowerPoint PPT Presentation

Transcript of Lesson 2: Creating and Editing Business Letters

Creating and Editing Business Letters

Lesson 2: Creating and Editing Business LettersReturn to the Word 2007 web page2Defining Typical Business Letter StylesBlock Style

All elements aligned at left margin3Defining Typical Business Letter StylesModified Block Standard

Date, Complimentary Close, and Signature Block indented to center4Defining Typical Business Letter StylesModified Block Indented

Same as Modified Block Standard, but first lines of body paragraphs are indented5Inserting TextCursorWhere you type to insert textCursor

You must position the insertion point at the desired location before inserting text.

6Inserting TextAutoCompleteWord recognizes certain phrases (like dates or company names) and offers to complete them for you

7Inserting TextWord WrapWhen you reach the end of a line, Word automatically wraps the cursor to the next lineThe (Enter) KeyUse the (Enter) key to end a paragraph or add lines between paragraphs8Showing Formatting MarksClick the Show/Hide button

Tab charactersParagraph marksSpace characters

9Introducing New Line SpacingWord 2007 introduces a change in traditional line spacingNew 1.15; Traditional 1.0Extra 10pt space at end of paragraph

Use the No Spacing style to achieve traditional spacing.

10Working with Save ConceptsSave often to avoid losing dataSave Asks for a filename the first time.Save As Asks for a filename every time.

Choose a storage location

Navigate, delete, create new folder, change the view11New File FormatNew *.docx; Traditional *.docUsers of older versions can download compatibility pack from Microsoft website to work with files in *docx format.

12Selecting TextUse the mouseUse the keyboardSelect noncontiguous regionsHold down the (Ctrl) key toselect noncontiguous text.

13Editing TextDeleting and BackspacingUsed to remove text from a document (Delete) erases to the right(Backspace) erases to the left(Backspace) erases to theleft(Delete)erases to theright

14Editing TextUndoReverses last commandCan undo multiple actionsRedoReverses UndoNot available until Undo has been used

15Working with AutoCorrectPredefined text for automatically correcting spelling and capitalization errorsUseful for replacing abbreviations with full phrases

Word automatically corrects teh for the often misspelled word the, and adn for the word and. You can set AutoCorrect to insert the phrase as soon as possible whenever you type asap.

16Copying and Moving TextCut, Copy, and Paste Select text before cut/copy Move or copy text from one location to anotherIn the same documentTo different documentsTo different applicationsCopyCut

17Working with Drag and DropProduces the same results as Cut, Copy, and PasteMost efficient for short distances

This icon shows [Ctrl] dragging (creates a copy)If both the original location and destination are visible in the current window, using drag and drop is the preferred method.

18Using the Office ClipboardCollect items from any Office applicationPlace multiple items using Cut and CopyHolds 24 itemsPaste in any order

19Switch Between DocumentsWhen multiple documents are open

Click taskbar icon to switch to another document Multiple documents may gather under one icon 20Printing with Word

Print options in Office button menu Print Preview window has its own Ribbon tabLesson 2: Creating and Editing Business LettersReturn to the Word 2007 web page