Transcript of Leadership Handover
Leadership Handover2 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
introduction Building leadership skills is an important part of YCS
vision. The 2012 National Conference thought that leadership skills
were very important for YCS to function successfully, and created
the aim that;
Each DCT and local group is to establish and effectively implement
a handover plan, using “do before, do with, do after” each time
roles are changed. This plan must include an AA and/ or chaplain
and an experienced role bearer preferably from the group.
Good leadership is so important because allows a team to produce
good work. Leadership handover is therefore crucial in order to be
able to continue doing this. The AYCS Exec have found that groups
need support in effectively handing over leadership and have put
together this resource as a guide.
STEP ONE: Do Before ‘Do Before’ is the process of performing an
action before everyone else. For example a leader of a local group
running a meeting and a review of life by themselves and showing
the rest of the group how it is done. This step is an important one
during the leadership handover process in YCS as it allows future
leaders to see what the steps are to successfully running a
meeting, planning an event and also running a successful review.
Without this step the leadership handover process would lack the
foundations that are required for a successful handover to
occur.
STEP TWO: Do With ‘Do With’ is the process of performing an action
with the potential leaders in the group. For example, the current
leaders planning an event, action and or meeting with the future
leaders of the group. This step is probably the most important step
out of the entire leadership handover process as without this step
the students will not be able to run a meeting properly, adequately
plan events and or be able to run a successful review of life.
However, if this step is emphasised within a group then the future
of the group would be in good hands of the future leaders.
STEP THREE: Do after ‘Do After’ is the stage in the leadership
handover process when the current leaders step back and let the new
leaders take over. However, it is important to remember that at
this stage that the current leaders cannot just disappear that they
to still have to play a role in the success of the group by
assisting the students appropriately and when needed.
method
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scouting for leaders What to look for when looking for the next
leader? It is important to remember that anyone can be a leader, it
is not simply who has the most to say with the loudest voice. It is
your job as the current leader to make sure you consider everyone
in the group to be the next leader, as the mission of YCS is to
develop leadership qualities in everyone.
When looking for YCS leaders it might be beneficial to look for
people within your group who;
• understand the See-Judge-Act • are genuinely passionate about YCS
• are interested in developing other young leaders • have good
interpersonal skills (they are able to engage with all members of
the group) • are organised • are willing to learn
student runness and ROL
NEW LEADER
Like everything in YCS, it is important that the leadership
handover occurs with ‘student runness’, this means that the
students are the ones managing the handover and writing the
plans.
Handing over leadership is an opportunity for the current leader to
learn new skills as well. A chance to teach another person the
skills to run a group is as much formation as being a role bearer
in a group.
To ensure that leadership handover is effectively student run it is
important to remember the following;
• An adult is present (Adult Assistant/Chaplain) • The students run
the handover planning meetings • The adult is there only to provide
assistance or ask deepening questions if the students aren’t able
to explicitly plan their handover. • The students are responsible
for following up each other, even if this means you call in another
student to follow up on the progress of the leadership
handover.
You will notice that the ‘Do Before, Do With, Do After’ method is a
reflection upon the ‘See - Judge - Act’. This is why in YCS, we
believe that by doing this method of handover whilst reviewing
within groups and taking action, students will develop the skills
that form young Christian leaders.
LEADERSHIP HANDOVER RESOURCE
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planning leadership handover It is a good idea to plan how you will
hand over leadership. This should be done with
1. Current Role Bearer 2. Future Role Bearer 3. Adult
Assistant/Chaplain
The following template will give you space and guide you through
leadership handover planning, making sure you don’t miss anything
when training the person for the new position. As always, a clear
and practical plan will help you to achieve! (In this case
effective leadership handover!)
Remember you don’t have to follow this template, do what is best
for you, but it could help you with some ideas to get
started!
There is a sample template that has been filled out at the end,
just incase you are not sure what to write in which box.
happy planning!
planning template WHAT IS HAPPENING? WHO IS INVOLVED?WHAT IS
HAPPENING? WHO IS INVOLVED?
Date:
Therefore, time frame to handover:
What role is being handed over?
Current Role Bearer’s name/s:
Future Role Bearer’s name/s:
Who is the AA/Chaplain present?
LEADERSHIP HANDOVER RESOURCE
planning tips!
DO BEFORE: ‘WHAT IS THE ROLE’S RESPONSIBILITY?’ When thinking about
the responsibilities of the role, remember that what you set out
here will plan the entirety of your handover, so remember to be
very thorough. You should think not only about the final outcome,
but the steps involved in carrying out that responsibility. (View
sample for an idea).
DO WITH: ‘HOW CAN THE NEW ROLE BEARER GET INVOLVED?’ When thinking
about how to include the future role bearer, these are simple tasks
that you can do together. It is a learning step, so think about how
the new role bearer will best learn how to do the task.
WHAT IS THE ROLE’S RESPONSIBILITY? HOW CAN THE NEW ROLE BEARER GET
INVOLVED?
(IS THERE ANYONE ELSE WHO CAN ALSO BE INCLUDED?)
LEADERSHIP HANDOVER RESOURCE
TIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF
HANDOVERTIMELINE OF HANDOVER
MEETING No. / DATE
planning tips!
SETTING OUT A TIMELINE It’s really important to have a good plan!
Doing this will make sure that both the current role bearer and
future role bearer are on the same page about the process.
Sometimes the new role bearer can take on small tasks from step
one, other times you need more time to build up the confidence,
take this into
consideration when planning. You might like to take on one
responsibility every meeting, this way you can master each task at
a time. Style handover to suit the two of you personally!
LEADERSHIP HANDOVER RESOURCE
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planning sample WHAT IS HAPPENING? WHO IS INVOLVED?WHAT IS
HAPPENING? WHO IS INVOLVED?
Date: 1 May
Date aim for handover to be completed: September (Before Year 12
student leaves)
Therefore, time frame to handover: 4 Months
What role is being handed over? Dio Chairperson
Current Role Bearer’s name/s: Samantha
Future Role Bearer’s name/s: Richard
Who is the AA/Chaplain present? Mr Phillips
WHAT IS THE ROLE’S RESPONSIBILITY? HOW CAN THE NEW ROLE BEARER GET
INVOLVED?
Look at the minutes from the last meeting
and write an agenda for the next one.
Sit with Samantha when she writes the next agenda to see what she
does to prepare an agenda. Gradually start writing it myself.
Facilitate discussions in the meeting. 1) Watch Sam in the next
meeting and look at how she keeps the meeting going. 2) Facilitate
a section of a meeting.
Make sure everyone participates/feels
included.
1) Make a note of different strategies Sam uses to get everyone
involved. 2) Encourage others to participate.
Make sure the meeting runs on time. (part
of writing a good agenda)
When planning the next agenda, look at how time is estimated and
designated.
Follow up on people designated to bring
snacks for the meeting.
Follow up on people designated to say
prayer at the start of the next meeting.
I can send out a message to the person.
Make sure the meeting room is booked. I can do this too.
LEADERSHIP HANDOVER RESOURCE
TIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF
HANDOVERTIMELINE OF HANDOVER
MEETING No. / DATE
Meeting room.
Follow up on Richard. A week before, send reminder message for
snacks and prayer & Check about room with Mr P.
Agenda writing
(Do Before)
JUNE Facilitate discussions in
different strategies.
JULY Agenda writing
Facilitate discussions in
meeting. (Do With)
Support Richard chairing
Prepare to run part of the agenda
AUGUST Agenda writing
SEPTEMBER Agenda writing
he writes it to check.
Prepare the whole agenda and meet with Sam to make sure.
Facilitate discussions in
meeting. (Do After)
him up.
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Leadership is not about doing everything yourself, the best leader
knows their own strengths and weaknesses and then let’s
other people around them fill those weaknesses with their
strengths.
In other words a true leader knows when to take the spot light and
be in charge of something and when it is time to step
back and let someone else use there gifts.
Liam (AYCS National Chairperson 2011)
thoughts on leadership from current and
ex-YCS leaders
"What I've found since finishing Year 12 is that, although my YCS
involvement may end the skills I picked up, particularly those in
leadership,
are skills I will have for the rest of my life. Things like being
able to run a meeting, or create good group discussion and
participation - even talk in
front of a crowd - are skills I find myself applying now in other
situations."
Tom (Ryan Catholic College Captain 2011)
"Leadership may seem like a daunting
task at first, but it’s really
a very natural thing. We all
express leadership qualities in our
daily lives (often without noticing
it within a small act you
may do), and you certainly
don’t need a title to be
a good leader! The most
important thing to remember, I
think, is to note that
leadership is different in many
ways to
assuming control."
Dominique (AYCS National Chairperson 2013)
Leadership is the ability to influence others. We all have the
potential to
influence others thus we all have the potential to be
leaders. To be a great leader you need to inspire others. You need
to inspire the people around you to make a
change. It is not always up to you to make the decisions or do the
work; it’s up to you to empower others to take on those
roles.
The sign of a true leader is in those which he/she
leads.
Bec (AYCS National Exec)