Leadership Handover
9
Leadership handover Australian Young Christian Students
Transcript of Leadership Handover
Leadership Handover2 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
introduction Building leadership skills is an important part of YCS vision. The 2012 National Conference thought that leadership skills were very important for YCS to function successfully, and created the aim that;
Each DCT and local group is to establish and effectively implement a handover plan, using “do before, do with, do after” each time roles are changed. This plan must include an AA and/ or chaplain and an experienced role bearer preferably from the group.
Good leadership is so important because allows a team to produce good work. Leadership handover is therefore crucial in order to be able to continue doing this. The AYCS Exec have found that groups need support in effectively handing over leadership and have put together this resource as a guide.
STEP ONE: Do Before ‘Do Before’ is the process of performing an action before everyone else. For example a leader of a local group running a meeting and a review of life by themselves and showing the rest of the group how it is done. This step is an important one during the leadership handover process in YCS as it allows future leaders to see what the steps are to successfully running a meeting, planning an event and also running a successful review. Without this step the leadership handover process would lack the foundations that are required for a successful handover to occur.
STEP TWO: Do With ‘Do With’ is the process of performing an action with the potential leaders in the group. For example, the current leaders planning an event, action and or meeting with the future leaders of the group. This step is probably the most important step out of the entire leadership handover process as without this step the students will not be able to run a meeting properly, adequately plan events and or be able to run a successful review of life. However, if this step is emphasised within a group then the future of the group would be in good hands of the future leaders.
STEP THREE: Do after ‘Do After’ is the stage in the leadership handover process when the current leaders step back and let the new leaders take over. However, it is important to remember that at this stage that the current leaders cannot just disappear that they to still have to play a role in the success of the group by assisting the students appropriately and when needed.
method
3 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
scouting for leaders What to look for when looking for the next leader? It is important to remember that anyone can be a leader, it is not simply who has the most to say with the loudest voice. It is your job as the current leader to make sure you consider everyone in the group to be the next leader, as the mission of YCS is to develop leadership qualities in everyone.
When looking for YCS leaders it might be beneficial to look for people within your group who;
• understand the See-Judge-Act • are genuinely passionate about YCS • are interested in developing other young leaders • have good interpersonal skills (they are able to engage with all members of the group) • are organised • are willing to learn
student runness and ROL
NEW LEADER
Like everything in YCS, it is important that the leadership handover occurs with ‘student runness’, this means that the students are the ones managing the handover and writing the plans.
Handing over leadership is an opportunity for the current leader to learn new skills as well. A chance to teach another person the skills to run a group is as much formation as being a role bearer in a group.
To ensure that leadership handover is effectively student run it is important to remember the following;
• An adult is present (Adult Assistant/Chaplain) • The students run the handover planning meetings • The adult is there only to provide assistance or ask deepening questions if the students aren’t able to explicitly plan their handover. • The students are responsible for following up each other, even if this means you call in another student to follow up on the progress of the leadership handover.
You will notice that the ‘Do Before, Do With, Do After’ method is a reflection upon the ‘See - Judge - Act’. This is why in YCS, we believe that by doing this method of handover whilst reviewing within groups and taking action, students will develop the skills that form young Christian leaders.
LEADERSHIP HANDOVER RESOURCE
4 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
planning leadership handover It is a good idea to plan how you will hand over leadership. This should be done with
1. Current Role Bearer 2. Future Role Bearer 3. Adult Assistant/Chaplain
The following template will give you space and guide you through leadership handover planning, making sure you don’t miss anything when training the person for the new position. As always, a clear and practical plan will help you to achieve! (In this case effective leadership handover!)
Remember you don’t have to follow this template, do what is best for you, but it could help you with some ideas to get started!
There is a sample template that has been filled out at the end, just incase you are not sure what to write in which box.
happy planning!
planning template WHAT IS HAPPENING? WHO IS INVOLVED?WHAT IS HAPPENING? WHO IS INVOLVED?
Date:
Therefore, time frame to handover:
What role is being handed over?
Current Role Bearer’s name/s:
Future Role Bearer’s name/s:
Who is the AA/Chaplain present?
LEADERSHIP HANDOVER RESOURCE
planning tips!
DO BEFORE: ‘WHAT IS THE ROLE’S RESPONSIBILITY?’ When thinking about the responsibilities of the role, remember that what you set out here will plan the entirety of your handover, so remember to be very thorough. You should think not only about the final outcome, but the steps involved in carrying out that responsibility. (View sample for an idea).
DO WITH: ‘HOW CAN THE NEW ROLE BEARER GET INVOLVED?’ When thinking about how to include the future role bearer, these are simple tasks that you can do together. It is a learning step, so think about how the new role bearer will best learn how to do the task.
WHAT IS THE ROLE’S RESPONSIBILITY? HOW CAN THE NEW ROLE BEARER GET INVOLVED?
(IS THERE ANYONE ELSE WHO CAN ALSO BE INCLUDED?)
LEADERSHIP HANDOVER RESOURCE
TIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF HANDOVER
MEETING No. / DATE
planning tips!
SETTING OUT A TIMELINE It’s really important to have a good plan! Doing this will make sure that both the current role bearer and future role bearer are on the same page about the process. Sometimes the new role bearer can take on small tasks from step one, other times you need more time to build up the confidence, take this into
consideration when planning. You might like to take on one responsibility every meeting, this way you can master each task at a time. Style handover to suit the two of you personally!
LEADERSHIP HANDOVER RESOURCE
7 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
planning sample WHAT IS HAPPENING? WHO IS INVOLVED?WHAT IS HAPPENING? WHO IS INVOLVED?
Date: 1 May
Date aim for handover to be completed: September (Before Year 12 student leaves)
Therefore, time frame to handover: 4 Months
What role is being handed over? Dio Chairperson
Current Role Bearer’s name/s: Samantha
Future Role Bearer’s name/s: Richard
Who is the AA/Chaplain present? Mr Phillips
WHAT IS THE ROLE’S RESPONSIBILITY? HOW CAN THE NEW ROLE BEARER GET INVOLVED?
Look at the minutes from the last meeting
and write an agenda for the next one.
Sit with Samantha when she writes the next agenda to see what she does to prepare an agenda. Gradually start writing it myself.
Facilitate discussions in the meeting. 1) Watch Sam in the next meeting and look at how she keeps the meeting going. 2) Facilitate a section of a meeting.
Make sure everyone participates/feels
included.
1) Make a note of different strategies Sam uses to get everyone involved. 2) Encourage others to participate.
Make sure the meeting runs on time. (part
of writing a good agenda)
When planning the next agenda, look at how time is estimated and designated.
Follow up on people designated to bring
snacks for the meeting.
Follow up on people designated to say
prayer at the start of the next meeting.
I can send out a message to the person.
Make sure the meeting room is booked. I can do this too.
LEADERSHIP HANDOVER RESOURCE
TIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF HANDOVER
MEETING No. / DATE
Meeting room.
Follow up on Richard. A week before, send reminder message for snacks and prayer & Check about room with Mr P.
Agenda writing
(Do Before)
JUNE Facilitate discussions in
different strategies.
JULY Agenda writing
Facilitate discussions in
meeting. (Do With)
Support Richard chairing
Prepare to run part of the agenda
AUGUST Agenda writing
SEPTEMBER Agenda writing
he writes it to check.
Prepare the whole agenda and meet with Sam to make sure.
Facilitate discussions in
meeting. (Do After)
him up.
9 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
Leadership is not about doing everything yourself, the best leader knows their own strengths and weaknesses and then let’s
other people around them fill those weaknesses with their strengths.
In other words a true leader knows when to take the spot light and be in charge of something and when it is time to step
back and let someone else use there gifts.
Liam (AYCS National Chairperson 2011)
thoughts on leadership from current and
ex-YCS leaders
"What I've found since finishing Year 12 is that, although my YCS involvement may end the skills I picked up, particularly those in leadership,
are skills I will have for the rest of my life. Things like being able to run a meeting, or create good group discussion and participation - even talk in
front of a crowd - are skills I find myself applying now in other situations."
Tom (Ryan Catholic College Captain 2011)
"Leadership may seem like a daunting task at first, but it’s really a very natural thing. We all express leadership qualities in our daily lives (often without noticing it within a small act you may do), and you certainly don’t need a title to be a good leader! The most important thing to remember, I think, is to note that leadership is different in many ways to
assuming control."
Dominique (AYCS National Chairperson 2013)
Leadership is the ability to influence others. We all have the potential to
influence others thus we all have the potential to be
leaders. To be a great leader you need to inspire others. You need to inspire the people around you to make a
change. It is not always up to you to make the decisions or do the work; it’s up to you to empower others to take on those roles.
The sign of a true leader is in those which he/she leads.
Bec (AYCS National Exec)
introduction Building leadership skills is an important part of YCS vision. The 2012 National Conference thought that leadership skills were very important for YCS to function successfully, and created the aim that;
Each DCT and local group is to establish and effectively implement a handover plan, using “do before, do with, do after” each time roles are changed. This plan must include an AA and/ or chaplain and an experienced role bearer preferably from the group.
Good leadership is so important because allows a team to produce good work. Leadership handover is therefore crucial in order to be able to continue doing this. The AYCS Exec have found that groups need support in effectively handing over leadership and have put together this resource as a guide.
STEP ONE: Do Before ‘Do Before’ is the process of performing an action before everyone else. For example a leader of a local group running a meeting and a review of life by themselves and showing the rest of the group how it is done. This step is an important one during the leadership handover process in YCS as it allows future leaders to see what the steps are to successfully running a meeting, planning an event and also running a successful review. Without this step the leadership handover process would lack the foundations that are required for a successful handover to occur.
STEP TWO: Do With ‘Do With’ is the process of performing an action with the potential leaders in the group. For example, the current leaders planning an event, action and or meeting with the future leaders of the group. This step is probably the most important step out of the entire leadership handover process as without this step the students will not be able to run a meeting properly, adequately plan events and or be able to run a successful review of life. However, if this step is emphasised within a group then the future of the group would be in good hands of the future leaders.
STEP THREE: Do after ‘Do After’ is the stage in the leadership handover process when the current leaders step back and let the new leaders take over. However, it is important to remember that at this stage that the current leaders cannot just disappear that they to still have to play a role in the success of the group by assisting the students appropriately and when needed.
method
3 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
scouting for leaders What to look for when looking for the next leader? It is important to remember that anyone can be a leader, it is not simply who has the most to say with the loudest voice. It is your job as the current leader to make sure you consider everyone in the group to be the next leader, as the mission of YCS is to develop leadership qualities in everyone.
When looking for YCS leaders it might be beneficial to look for people within your group who;
• understand the See-Judge-Act • are genuinely passionate about YCS • are interested in developing other young leaders • have good interpersonal skills (they are able to engage with all members of the group) • are organised • are willing to learn
student runness and ROL
NEW LEADER
Like everything in YCS, it is important that the leadership handover occurs with ‘student runness’, this means that the students are the ones managing the handover and writing the plans.
Handing over leadership is an opportunity for the current leader to learn new skills as well. A chance to teach another person the skills to run a group is as much formation as being a role bearer in a group.
To ensure that leadership handover is effectively student run it is important to remember the following;
• An adult is present (Adult Assistant/Chaplain) • The students run the handover planning meetings • The adult is there only to provide assistance or ask deepening questions if the students aren’t able to explicitly plan their handover. • The students are responsible for following up each other, even if this means you call in another student to follow up on the progress of the leadership handover.
You will notice that the ‘Do Before, Do With, Do After’ method is a reflection upon the ‘See - Judge - Act’. This is why in YCS, we believe that by doing this method of handover whilst reviewing within groups and taking action, students will develop the skills that form young Christian leaders.
LEADERSHIP HANDOVER RESOURCE
4 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
planning leadership handover It is a good idea to plan how you will hand over leadership. This should be done with
1. Current Role Bearer 2. Future Role Bearer 3. Adult Assistant/Chaplain
The following template will give you space and guide you through leadership handover planning, making sure you don’t miss anything when training the person for the new position. As always, a clear and practical plan will help you to achieve! (In this case effective leadership handover!)
Remember you don’t have to follow this template, do what is best for you, but it could help you with some ideas to get started!
There is a sample template that has been filled out at the end, just incase you are not sure what to write in which box.
happy planning!
planning template WHAT IS HAPPENING? WHO IS INVOLVED?WHAT IS HAPPENING? WHO IS INVOLVED?
Date:
Therefore, time frame to handover:
What role is being handed over?
Current Role Bearer’s name/s:
Future Role Bearer’s name/s:
Who is the AA/Chaplain present?
LEADERSHIP HANDOVER RESOURCE
planning tips!
DO BEFORE: ‘WHAT IS THE ROLE’S RESPONSIBILITY?’ When thinking about the responsibilities of the role, remember that what you set out here will plan the entirety of your handover, so remember to be very thorough. You should think not only about the final outcome, but the steps involved in carrying out that responsibility. (View sample for an idea).
DO WITH: ‘HOW CAN THE NEW ROLE BEARER GET INVOLVED?’ When thinking about how to include the future role bearer, these are simple tasks that you can do together. It is a learning step, so think about how the new role bearer will best learn how to do the task.
WHAT IS THE ROLE’S RESPONSIBILITY? HOW CAN THE NEW ROLE BEARER GET INVOLVED?
(IS THERE ANYONE ELSE WHO CAN ALSO BE INCLUDED?)
LEADERSHIP HANDOVER RESOURCE
TIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF HANDOVER
MEETING No. / DATE
planning tips!
SETTING OUT A TIMELINE It’s really important to have a good plan! Doing this will make sure that both the current role bearer and future role bearer are on the same page about the process. Sometimes the new role bearer can take on small tasks from step one, other times you need more time to build up the confidence, take this into
consideration when planning. You might like to take on one responsibility every meeting, this way you can master each task at a time. Style handover to suit the two of you personally!
LEADERSHIP HANDOVER RESOURCE
7 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
planning sample WHAT IS HAPPENING? WHO IS INVOLVED?WHAT IS HAPPENING? WHO IS INVOLVED?
Date: 1 May
Date aim for handover to be completed: September (Before Year 12 student leaves)
Therefore, time frame to handover: 4 Months
What role is being handed over? Dio Chairperson
Current Role Bearer’s name/s: Samantha
Future Role Bearer’s name/s: Richard
Who is the AA/Chaplain present? Mr Phillips
WHAT IS THE ROLE’S RESPONSIBILITY? HOW CAN THE NEW ROLE BEARER GET INVOLVED?
Look at the minutes from the last meeting
and write an agenda for the next one.
Sit with Samantha when she writes the next agenda to see what she does to prepare an agenda. Gradually start writing it myself.
Facilitate discussions in the meeting. 1) Watch Sam in the next meeting and look at how she keeps the meeting going. 2) Facilitate a section of a meeting.
Make sure everyone participates/feels
included.
1) Make a note of different strategies Sam uses to get everyone involved. 2) Encourage others to participate.
Make sure the meeting runs on time. (part
of writing a good agenda)
When planning the next agenda, look at how time is estimated and designated.
Follow up on people designated to bring
snacks for the meeting.
Follow up on people designated to say
prayer at the start of the next meeting.
I can send out a message to the person.
Make sure the meeting room is booked. I can do this too.
LEADERSHIP HANDOVER RESOURCE
TIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF HANDOVERTIMELINE OF HANDOVER
MEETING No. / DATE
Meeting room.
Follow up on Richard. A week before, send reminder message for snacks and prayer & Check about room with Mr P.
Agenda writing
(Do Before)
JUNE Facilitate discussions in
different strategies.
JULY Agenda writing
Facilitate discussions in
meeting. (Do With)
Support Richard chairing
Prepare to run part of the agenda
AUGUST Agenda writing
SEPTEMBER Agenda writing
he writes it to check.
Prepare the whole agenda and meet with Sam to make sure.
Facilitate discussions in
meeting. (Do After)
him up.
9 AUSTRALIAN YOUNG CHRISTIAN STUDENTS
Leadership is not about doing everything yourself, the best leader knows their own strengths and weaknesses and then let’s
other people around them fill those weaknesses with their strengths.
In other words a true leader knows when to take the spot light and be in charge of something and when it is time to step
back and let someone else use there gifts.
Liam (AYCS National Chairperson 2011)
thoughts on leadership from current and
ex-YCS leaders
"What I've found since finishing Year 12 is that, although my YCS involvement may end the skills I picked up, particularly those in leadership,
are skills I will have for the rest of my life. Things like being able to run a meeting, or create good group discussion and participation - even talk in
front of a crowd - are skills I find myself applying now in other situations."
Tom (Ryan Catholic College Captain 2011)
"Leadership may seem like a daunting task at first, but it’s really a very natural thing. We all express leadership qualities in our daily lives (often without noticing it within a small act you may do), and you certainly don’t need a title to be a good leader! The most important thing to remember, I think, is to note that leadership is different in many ways to
assuming control."
Dominique (AYCS National Chairperson 2013)
Leadership is the ability to influence others. We all have the potential to
influence others thus we all have the potential to be
leaders. To be a great leader you need to inspire others. You need to inspire the people around you to make a
change. It is not always up to you to make the decisions or do the work; it’s up to you to empower others to take on those roles.
The sign of a true leader is in those which he/she leads.
Bec (AYCS National Exec)
