Presentation Skills

SpeakerHarshul Shah

Managing DirectorCrossShore Solutions, India

www.crossshoresolutions.com

Agenda

• Today we will cover

– Preparing the presentation

– Rehearse

– Delivering the presentation

– Common Pitfalls!

– Cheat Sheet

– Q & A

Preparation

Prepare and OrganizePrepare and Organize

Content Preparation

• Understand the topic first

• Study your topic thoroughly

• Decide 3 to 5 Key points

• Align with your audience• What do they need to know?

• Why do they need to know?

Structure

• Keep it crispy and concise

• Start with BANG

– Visual Aid

– Story

– Question

– Humor

• Opening, message, summary

• Close with BANG

Content

• The slides aren’t the Presentation

Slides shouldn’t say everything you will!

Plenty of content leads no where.

Slides Preparation Techniques

• Keep it simple. Minimize the “noise” in your message!

• Use bullet points, not long sentences

• 6 words per line, 6 lines per slide

• Make sure it is readable

• Use visual cues

Rehearse

Rehearse - Practice

• Practice makes perfect

• Inevitably, poor preparation leads to a fumbled opportunity

Plenty of preparation prevents poor performance

Rehearse – How to?

• 4 Times minimum

• At least 1 with family

• Rehearse against Clock

• Use mirror or video recorder

Delivering...

My Stall – My Space

Before you begin, organize your stall.

Delivering the presentation

• Speak aloud, clear pronunciation

• Modulate the speed

• Put down your slides neatly

• Use Pointer

• Pause… silence is long only for you

• Show enthusiasm… If you are not why should the audience be?

• Use humor

Timing

Always stick to allocated time

Leave time for Questions

Body Language

• Where do I put my hands

• Erect posture

• Maintain eye contact

• Smile

• Congruence

• Use your space

Engage

• Engage audience every 3-4 minutes

• Ask a Question

• Help make a Connection

• Take a Poll

• Use Pen, Paper, Board

Source: http://www.slideshare.net/jhaustin/presentation-tips

Attention & Pacing

• Average 1 minute maximum per slide

• Better to rotate 2 – 3 slides per minute

Source: http://www.slideshare.net/jhaustin/presentation-tips

Length of Presentation

Minimum Slides Optimum Slides

30 Minutes 20 Slides 60 – 90 Slides

60 Minutes 45 Slides 150 – 180 Slides

2 Hours 90 Slides 300 – 460 Slides

Handling Questions

• Straight answers

• Relay

• Ricochet

• Reverse

Are You Nervous?

• If you are not nervous, there’s something wrong!

• Stand up! Head up! Speak up!

• Smile

• Be a light house

The only way to minimize nervousness is to be thoroughly prepared.

Common Pitfalls!

Teleprompting

People tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize your talk, ultimately this makes your slides crowded, wordy and boring. You will loss your audience's attention before you even reach the bottom of your...

Teleprompting

Continued) ... First slide

Attack Jargons with Revenge

1st Form (42 words) Results from a survey show that two teachers out of ten have a working knowledge of how to operate the Hewlett Packard computer and inject printer. The same number of teachers has knowledge about available computer software for teaching written language skills.

2nd Form (16 words) 20% of teacher surveyed

can:

•- Operate HP computers & Printers

•- Use software to teach writing skills

Publication Format

Presentation Format

Spelling Mistakes

Many people do not run spel cheek before there presentation –

BIG MISTAK!!!

Nothing makes you lok stupder than speling erors

Bullet Points

• Avoid

• Excessive

• Bullet-Pointing.

• Only

• Bullet

• Key

• Points.

• Too

• Many

• Bullet-Points

• And

• Your

• Key

• Messages

• Will

• Not

• Stand

• Out.

Too Many Levels

• What it is worst

– Too many bullet point levels are shown

• Type size gets smaller and smaller– Until it is utterly unreadable

» Made it difficult to read even for audience from first row.

Color Scheme Gone Wrong

Clashing color scheme can lead to

Distraction

Confusion

Is Less More?

Your audience will retain more information and use it more effectively if you reduce extraneous text and information

Cheet Sheet

• Prepare worthy content

• Rehearse well – Practice more

• Deliver effectively

• Deliver in time

• Less is more

• Be consistent

• Make your point

Final Message!

Burning desire to share is more important than skills of

presentation!

Thank YouYou can get a copy of this presentation

@

www.crossshoresolutions.com/blog/presentations

www.slideshare.com/CrossShoreSolutions

Its an Open House Now!

Questions!