IPEDS: The Next Chapter · 2015. 9. 16. · We now send email/letter thanking CEO of institutions...

National Center for Education Statistics

IPEDS: The Next Chapter

AACRAO Annual MeetingMarch 24-27, 2008

Orlando FL

Agenda• IPEDS data collection

• 2007-08 collection schedule & changes• 2008-09 and beyond• IPEDS training

• IPEDS data use tools• New! IPEDS Tools Help Desk• Newer!! College Navigator• Newest!!! Updated Data Feedback Report &

Executive Peer Tool• COMING!!!! IPEDS Data Center

• Technical Review Panel• Higher Education Act

Acronyms used• AIR = Association for Institutional Research• FSA = Office of Federal Student Aid• HEA = Higher Education Act• KH = Keyholder• NPEC = National Postsecondary Educ Cooperative• OMB = Office of Management & Budget • OPE = Office of Postsecondary Education• PPA = Program Participation Agreement• SRK = Student Right-to-Know• TRP = Technical Review Panel

IPEDS Survey Components

• 12-Month Enrollment (E12)• Completions (C)• Fall Enrollment (EF)• Finance (F)• Graduation Rates (GRS)• Human Resources (HR)• Institutional Characteristics (IC)• Student Financial Aid (SFA)

IPEDS Data Tools

• COOL – College Opportunities Online Locator (retired)

• College Navigator• DAS – Data Analysis System• DCT – Dataset Cutting Tool• DFR – Data Feedback Report• ExPT – Executive Peer Tool• PAS – Peer Analysis System

IPEDS Data Collection

Collection schedule2007-08

Spring Collection

Surveys

Fall Enrollment FinanceStudent Financial AidGraduation Rates

Collection open March 5

Keyholder close April 16

Coordinator close April 30

Changes for 2007-08

Enrollment

• 12-month Unduplicated Count and Instructional Activity (old Parts E & F) • Reported in Fall 2007 on E12

• Part G, Retention Rates• Rather than collect only the rates for full-

time and part-time students, collect the numerator and denominator and have the system calculate the rates

• Mandatory in 2007-08

Graduation Rates

• Sections V and VI, athletically related student aid• Eliminate these sections from IPEDS

GRS• Institutions will no longer be required

to report these data to IPEDS, but will still be required to disclose these data, per SRK

• Add item to report URL used for disclosure

Proposed Changes for 2008-09 and beyond

Proposed changes

• Proposed changes submitted to OMB

• Posted on IPEDS website in Newsroom http://nces.ed.gov/ipeds/

• Federal register notice 1/30• Comments to OMB by 3/31/08• 2nd comment period will follow

Proposed changes

1. Collect more detailed student financial aid data

2. Eliminate first-professional degree category

3. Revise Finance data collected for both GASB and FASB institutions

4. Introduce phased implementation of new R/E reporting categories

Collect more SFA data

• Changes would:• Distinguish between Pell and

other fed grants• Distinguish between Federal

loans and other loans• Data would be displayed on

College Navigator

Why collect these?

• So OPE can see how students at different institutions are using particular fed grant programs

• Substantial expansion of private loans

• To address recommendations made by Secty’s Commission on Future of Higher Ed • financial transparency • more information on college costs to

consumers

Data collected (full-time first-time cohort)

Current Proposed # recipients

Average amt received

Any aid Any aid X

Any grant X X

Any loan X X

Federal grants

1.Pell grants2.Other fed grants

State/local grants

State/local grants X X

Institutional grants

Institutional grants X X

Loans 1.Federal loans2.Other loans

National Center for Education StatisticsNational Center for Education Statistics

First-professional degree classification

First-professional

• Due to changes in graduate education, first-professional category is outmoded

• Increasingly important to distinguish research-focused doctor’s degrees from professionally focused doctor’s degrees

First-professional

• Based on suggestions from the IPEDS TRP and comments from additional members of the higher education community

• First-professional and Doctor’s degree categories to be revised

Current Award Categories

Proposed New Award Categories

First-professional degree

Eliminated

Doctor’s degree 1. Doctor’s degree –research/scholarship

2. Doctor’s degree –professional practice

3. Doctor’s degree - other

Post-master’s certificate;

First-professional certificate (post-degree)

Post-master’s certificate

(combines current post-master’s and first-professional certificates into one category)

Doctor’s degree –research/scholarship

• A PhD or other Doctor’s degree • Requires advanced work beyond

the master’s level including a dissertation or an original project

• Some examples: EdD, DMA, DBA, DSc, DA, or DM, or others, as designated by the awarding institution

Doctor’s degree –professional practice

• Doctor’s degree • Completion of program providing

the knowledge and skills for the recognition, credential, or license required for professional practice

• Requires 6 FTE academic yrs• Some are former first-prof degrees• Plus others, as designated by

institution

Doctor’s degree -other

• Doctor’s degree that does not meet the definition of• doctor’s degree –

research/scholarship or • doctor’s degree – professional

practice

Master’s degree

• Requires completion of program of generally one or two FTE academic yrs of work beyond the bachelor’s degree

• Some, such as those in Theology (Mdiv, MHL/Rav) that were formerly classified as first-prof, may require >2 FTE yrs work

Implementation

• IC, C, E12, EF affected• IC, EF

• 2008-09 optional• 2009-10 mandatory

• C, E12• 2009-10 optional• 2010-11 mandatory

Revise IPEDS Finance

Proposed Finance changes

• Purpose: To increase commonality and comparability of finance data collected

• TRP held Jan 17-18, 2007• Suggested forms be modified &

some data elements be redefined• Resulting data would have greater

usefulness and improve financial transparency of the institutional finance data being reported

Proposed Finance changes

• Full details of proposed changes for FASB and GASB forms are available at IPEDS website, click on Newsroom

• http://nces.ed.gov/ipeds/• No changes to IPEDS Finance

form for for-profit institutions at this time

Race/ethnicity!!!

• Final guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education

• Published in Federal Register 10/19/07• For implementing 1997 OMB standards• http://a257.g.akamaitech.net/7/257/24

22/01jan20071800/edocket.access.gpo.gov/2007/pdf/E7-20613.pdf

Race/ethnicity

Guidance

• Notice posted on website• http://nces.ed.gov/IPEDS/news_room/• Newsroom, Announcements & Alerts

• Additional guidance from Dept of ED in 4-6 wks• Samples of 2-format question• Nonresponses• Record retention

Final guidance

• Calls for implementation by Fall 2010, in order to report data for the 2010-11 academic year

• Encourages institutions already collecting R/E in new format to begin reporting immediately• For IPEDS, immediately means 2008-

09 collection

Final guidance

• Covers 2 separate issues:• Collection of R/E data by

institutions• Reporting of aggregate data

to US Dept of ED

Collection by institutions

• Two-question format REQUIRED:1. Is respondent Hispanic/Latino? Y/N2. Respondent selects one or more races:

• American Indian or Alaska Native• Asian• Black or African American• Native Hawaiian or Other Pacific

Islander• White

2-question format

• One example is available at http://nces.ed.gov/statprog/2002/std1_5.asp

• Ethnicity question must come first

• Race selection question must read “one or more” instead of “all that apply”

Additionally…

• Standards call for self-identification of race/ethnicity

• Dept of ED encourages institutions to allow current students and staff to re-identify their race and ethnicity

Reporting aggregate data – 9 categories

1. Nonresident aliens2. Race/ethnicity unknown

3. Hispanics of any race

For non-Hispanics only:4. American Indian or Alaska Native5. Asian6. Black or African American7. Native Hawaiian or Other Pacific Islander8. White9. 2 or more races

R/E Technical Review Panel

• IPEDS R/E TRP in fall 2006 to discuss implementation issues, such as:• If students are no longer at the

institution, how to report? (C, E12, GRS)

• If data are collected in 2 formats for several years, how to release?

Proposed implementation

• 2008-09 and 2009-10• Optional years

• 2010-11• Mandatory year for EF, HR• 3rd optional year for C, E12, GRS

• 2011-12• Mandatory for all components

5+7+2 format

• Will be used in data collection system in optional years

5 = current categories 7 = new categories2 = Nonresident alien, R/E unknown

• Institutions have option to report • All individuals using current categories• All individuals using new categories• Mixed reporting

• Anticipate that few institutions will choose this method = most complex

Proposed timeline

HR, EF C, E12, GRS2008-09, 2009-10

Current (5+2)New (7+2)Mixed (5+7+2)

2010-11 New (7+2) Current (5+2)New (7+2)Mixed (5+7+2)

2011-12 New (7+2) New (7+2)

Questions for institutions

• Categories needed for collection

• Aggregation for reporting to IPEDS

• Data storage, file maintenance, updating

• Re-surveying• Mapping or bridging

Reporting Compliance

Mandatory reporting of IPEDS

• Reporting IPEDS is mandatory for all institutions with PPA with US Dept of ED for Title IV federal student financial aid

• Penalties for noncompliance include• Fine of up to $27,500 per violation• Institution’s eligibility to participate in

Title IV programs can be suspended

FSA Noncompliance Actions: Total Fines Assessed

$1,241,000

$370,000

$175,500$76,250

$67,500$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

2002-03

2003-04

2004-05

2005-06

2006-07

639 11

100150200250300350400450

2002-03

2003-04

2004-05

2005-06

2006-07

Total# Warned# Fined

FSA Noncompliance Actions: Institutions Fined, Warned

2007-08 Nonresponse:# of Institutions

• IC = 3• C = 5• E12 = 5• HR = 5

• EF = • GRS = • SFA = • F =

Total institutions =

Followup

• Unfortunately, it takes a lot of work to make these low numbers happen

• We are doing a lot of followup, during and after collections

• Institutions have only one opportunity for special post-collection help

However,

• We now send email/letter thanking CEO of institutions that lock ALL surveys by 4 wks before close of each collection

• Letters refer to KH by name so CEO knows who was responsible for this good thing

Letters sent, 2007-08 collectionsFall Winter Spring606 619

IPEDS Training

IPEDS training

• AIR & IPEDS are continuing to develop new training opportunities• Workshops• Webinars• Tutorials• Online courses

IPEDS training materials

• Available FREE on AIR website: http://airweb.org/

• Cover both data submission and use• Beginning, intermediate, and

advanced• AIR/IPEDS training homepage

got 35,000 hits in 2007

Webinars

• On-demand• 27,000 downloads in 2007 !!!• IPEDS Data Collection Training Center

• Race and Ethnicity• New Keyholders• All survey components

• IPEDS Data Use Tools• Overview of ExPT• New features of new PAS• College Navigator

Online course

• Overview of IPEDS: A Self-Paced Interactive Course• Opened for registration 7/16/07• 600 registrations THAT DAY• 1000 total registrations • 100 have graduated – certificate

What’s next?

• Video enhanced webinars• Podcasts – 10-15 min• More online courses

• New Keyholders – early summer• Intermediate Tools – late summer• Advanced Research Topics – fall

IPEDS Data Use Tools

Tools Help Desk!!!

• For assistance with any IPEDS data use tool

• 1-866-558-0658• ipedstools@rti.org

College Navigator

COOL’s successor….

• College Navigator • Located at

http://collegenavigator.ed.gov

College Navigator

• Offers a wide range of information previously found on COOL, such as• Programs offered, degrees awarded• Retention and graduation rates• Price of attendance• Aid available• Campus safety • Accreditation

But also

• Offers users valuable new information about colleges and universities

• Does so in a way that is vastly more user-friendly

New features -Search

• Search toolbar on every page• Modify or change search from any

page• Guided search feature• Search by name and AKA

New features -Search

• Expanded search options• Programs offered, awards granted• Tuition and fees (in-state, out-of-state)• % admitted and test scores• School size and type• Campus setting, housing• Location, distance from home• Institutional mission (HBCU, TCU, single-sex)• Extended learning opportunities for adults• Intercollegiate athletics programs

New features –Compare & Favorites

• Make comparisons of up to 4 institutions in a single view

• Maintain a list of up to 15 favorite institutions from different searches

New features -Save & Export

• Save sessions and receive an email with a link back to session

• Export search results to easily-used formats, such as Excel

Plans for the future

• Continuing improvements in content and function

• Spanish version in the coming months

• Please send ideas, suggestions to elise.miller@ed.gov

Navigator Webinar

• http://www.airweb.org/• 28 minutes long

Data Feedback Report & Executive Peer Tool

DFR & ExPT

• 2007 report was emailed to KHs in October and mailed to CEOs in early November

• 2007, 2006, 2005 reports are available through ExPT at http://nces.ed.gov/ipedspas/

DFR & ExPT 2007

• Enhanced ExPT • New figures (ExPT only)• Upload comparison group files• Replicate full version of DFR in

.pdf (soon)

New figures for ExPT

• Enrollment – detail by level• Transfers-in (2008)• Admissions

• Yield rate, SAT/ACT• Personnel services by function (salaries,

benefits) as % of total operating expenses

• Core revenues and expenses figures by both percentage distribution by source and by per FTE enrollment

• Endowment per FTE

IPEDS Data Center Coming SOON!!!

Data Center

• Combine IPEDS data use tools into retrieval center

• Make tools question-driven • Serialize some tasks so that users

can follow a step-by-step approach• Streamline navigation• Provide more help• Update screen displays

Data Center• Developed based on conversations

and focus groups with non-traditional users of tools (beyond IR professionals)

• Review of current tools (both NCES and non-NCES) also performed

• If interested in user-testing site, email Tara.Coffey@ed.gov.

IPEDS Technical Review Panel

and NPEC

What is NPEC?

• National Postsecondary Education Cooperative

• Authorized by Congress in 1994• Receives funding from NCES• Mission: to promote the quality,

comparability and utility of postsecondary data and information that support policy development at the federal, state, and institution levels

Past involvement of NPEC in IPEDS

• Working groups helped in redesign of IPEDS

• Developed Data Feedback Report and Executive Peer Tool

• Held focus groups with consumers to inform development of new College Navigator

Current involvement

• Beginning Jan 2008: NPEC took on more active, integral role in development, future course of IPEDS• IPEDS R&D• IPEDS TRPs

• NPEC serves as “permanent core” of IPEDS TRP

• 12 members• NPEC Panel will be

supplemented with subject matter experts for meetings of the TRP

What is TRP?

• IPEDS Technical Review Panel• Meetings of the IPEDS TRP are

conducted by RTI International, IPEDS contractor • to obtain peer review of IPEDS-related

project plans and products • to foster communications with

potential users of the data

Website

• New website dedicated to IPEDS TRP activitieshttps://edsurveys.rti.org/IPEDS_TRP/Index.aspx

• Summaries of recent meetings for review, comments

• Dates for upcoming meetings• Summaries from previous

meetings

Current summaries

• Send comments to Janice Kelly-Reid, jrk@rti.org

Topic Held Comment by:

Suggested Changes to Data Collection Schedule

11/07 3/28/08

Suggested Changes to Survey Forms for Nondegree-granting Institutions

1/08 3/28/08

Collecting Data on Noncredit Instructional Activity

Upcoming meetings of the IPEDS TRP

• If you’re interested in serving on a panel, contact Janice Kelly-Reid at jrk@rti.org

Topic To be HeldCollecting Data on Distance Education 4/22-23IPEDS Graduation Rates Survey: Revisions and Extensions

7/9-10

HEA Reauthorization

HEA Reauthorization• Current HEA through 4/30/08• Both Senate and House have

passed versions of bill, now in conference

• In Senate bill, many additional reporting requirements that could be added to IPEDS are voluntary; in House bill, they are mandatory

• Data to be displayed on Navigator

Already in IPEDS

• Mission statement• Admissions data• Enrollment data by status, level,

gender, R/E; transfer-in data• Residency/migration data• Retention rates• Graduation rates• Completions/top 5 areas of study• Pricing data

Not Already in IPEDS• # of students with disabilities• Average time to degree• Graduation rates by income categories• Percentage of faculty with highest degree in field• % change in net price over 3 years• Avg grant aid by income categories• Total grant aid available to students from all sources• Net price by income categories• % of student living on- versus off-campus • Transfer of credit policies• Links to institution's website on student activities• Links to institution’s website on student services

Wrap Up Q&A

Contact information:

Elise Millerelise.miller@ed.gov202-502-7318

Jan Plotczykjanice.plotczyk@ed.gov

202-502-7459

Janice Kelly-Reidjrk@rti.org

IPEDS Help Deskipedshelp@rti.org1-877-225-2568

IPEDS Tools Help Deskipedstools@rti.org1-866-558-0658

IPEDS: The Next Chapter · 2015. 9. 16. · We now send email/letter thanking CEO of institutions...

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