Post on 23-Dec-2015
Introduction to MS® Access for SCT Banner® Users
Evaluation Code 607
Sarah Lawrence and Malinda Richbourg University of North Carolina at Greensboro
Wednesday, March 1212:00 pm - 1:00 pm
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Session Rules of Etiquette
• Please hold all questions until the end of the session
• Please turn off your cell phone/beeper
• If you must leave the session early, please do so as discreetly as possible
• Please avoid side conversation during the session
Thank you for your cooperation!
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Introduction
• This is an introductory session that demonstrates how easy it is to retrieve data from SCT Banner® using MS Access queries.
• This session will also demonstrate how to:
• create queries
• run a select query
• make tables and
• export data from tables and query results to an Excel file.
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Topics of Discussion
• System Requirements
• Linking to SCT Banner® Object Access Views using ODBC data sources
• Creating queries and tables
• Exporting data
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System Requirements
• Access and Excel should be installed locally on each user’s computer.
• Access uses ODBC (Open Database Connectivity) drivers to connect to SCT Banner® Object Access Views databases.
• Users install ODBC drivers locally via a network application.
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Connecting to SCT Banner®
SCT
Banner®
Database
Access
Query
Access
Results
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How do you link the ODBC Drivers to SCT Banner® Object Access Views?
• “File”
• “Get External Data”
• “Link Tables”
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Locating the ODBC Database
• Change “Files of type” to ODBC Database
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Data Source Name
• Select “Machine Data Source” tab
• Select the appropriate “Data Source Name”
• Click OK
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Login Screens
• Enter your username and password if prompted
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SCT Banner® Object Access Views
• Select the view(s) containing the appropriate data
• Click OK
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Unique Keys
• If necessary identify the unique keys
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Table Object List
• The selected views appear in Access under the “Table Object” list as a linked table.
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Queries
• Setting up the Query
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Which Query To Choose?Select Query???
Advantages• Real-Time data
• Data can be exported
Disadvantages• Retrieving data from multiple tables/views
are slower
• Query results are not updateable
• Query must be run each time data are needed
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Advantages• Retrieving data from multiple tables/views
are faster
• Data and data fields can be manipulated
• Data are frozen
• Data can be exported
Disadvantages• Must rerun the query for real-time data
Which Query To Choose?Make-Table Query???
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Walking through the steps using MS Access
• Handouts are available with step by step instructions.
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Questions ????
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Sarah Lawrence
Sarah_Lawrence@uncg.edu
Please fill out the Evaluation Form
Evaluation Code 607
Thank You!
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