Post on 23-Dec-2015
Intro To PowerPoint
PowerPoint about PowerPoint about PowerPoint, PowerPoint,
Oh My! That would be Meta-Oh My! That would be Meta-PowerPoint!PowerPoint!
PowerPoint is Presentation Graphics
Visual Aid for PresentationVisual Aid for Presentation Benefits:Benefits:
Focus Audience AttentionFocus Audience Attention Design TemplatesDesign Templates Variety of Print Outs AvailableVariety of Print Outs Available
Presentation Development
Planning is KeyPlanning is Key Create – outline is recommendedCreate – outline is recommended Enhance – graphics and special effectsEnhance – graphics and special effects
Design Templates
Many and VariedMany and Varied Sets color scheme, fonts etcSets color scheme, fonts etc Look for Visibility / ContrastLook for Visibility / Contrast Watch out for DistractionsWatch out for Distractions Don’t suggest creativityDon’t suggest creativity
Views
NormalNormal OutlineOutline SlideSlide Slide SorterSlide Sorter Slide ShowSlide Show
Edit Using Outline Pane
Turn on outlining toolbarTurn on outlining toolbar Edit using normal techniques, as in WordEdit using normal techniques, as in Word Click to left of item to select whole itemClick to left of item to select whole item PowerPoint has AutoCorrect and automatic spell PowerPoint has AutoCorrect and automatic spell
checking, as in Wordchecking, as in Word Arrows:Arrows:
To Left – “Promotes” textTo Left – “Promotes” text To Right – “Demotes” textTo Right – “Demotes” text Up – Moves upUp – Moves up Down – Moves downDown – Moves down
Edit Using Slide Pane Slide contains “Objects” or placeholders for objectsSlide contains “Objects” or placeholders for objects To Modify text in object, must select placeholders – as To Modify text in object, must select placeholders – as
with cells in Excelwith cells in Excel Placeholders have sizing handles that allow re-sizing Placeholders have sizing handles that allow re-sizing Placeholders can be moved – find four direction arrow Placeholders can be moved – find four direction arrow
at edge of placeholder and dragat edge of placeholder and drag Move from slide to slide using vertical scroll bar, scroll Move from slide to slide using vertical scroll bar, scroll
arrows, or clicking on slide in outline panearrows, or clicking on slide in outline pane Promote, Demote, and move items, as in outline panePromote, Demote, and move items, as in outline pane PowerPoint AutoSizes to fit placeholderPowerPoint AutoSizes to fit placeholder
Save
Remember to SaveRemember to Save Save same as in other softwareSave same as in other software .ppt extension.ppt extension Can use AutoSave if installedCan use AutoSave if installed Reopen documents as in other softwareReopen documents as in other software
Slide Sorter
Note selected slideNote selected slide Deleting SlideDeleting Slide Moving slide – drag and dropMoving slide – drag and drop Insert slide – use new slide button or Insert slide – use new slide button or
“Common Tasks”“Common Tasks”
Run Slide Show
View Slide ShowView Slide Show Go to next slide with Spacebar, Enter, right Go to next slide with Spacebar, Enter, right
arrow, down arrow, page down, or click arrow, down arrow, page down, or click mousemouse
Go to previous slide with backspace, left Go to previous slide with backspace, left arrow, up arrow, page uparrow, up arrow, page up
Black screen indicates end of presentationBlack screen indicates end of presentation
Fonts
Text style, as in other programsText style, as in other programs Best to use no more than 3 or 4 different Best to use no more than 3 or 4 different
fonts in one presentation so as to not fonts in one presentation so as to not distract audiencedistract audience
Can adjust font size, as in other programs – Can adjust font size, as in other programs – tend to use large size for visibilitytend to use large size for visibility
Bump up size with big A button, bump Bump up size with big A button, bump down size with little A buttondown size with little A button
Graphics
Clip ArtClip Art Picture (“From File”)Picture (“From File”) Auto ShapesAuto Shapes Drawing (you draw)Drawing (you draw) Move and resize as Move and resize as
with placeholderswith placeholders
Grayscale Preview
Toggle button on standard toolbarToggle button on standard toolbar
Printing
SlidesSlides Handouts (specify number of slides per page)Handouts (specify number of slides per page) OutlineOutline NotesNotes If not color printer, choose pure black and If not color printer, choose pure black and
whitewhite
Slide Layouts
Choice when New Slide via “Common Choice when New Slide via “Common Tasks” or button <show choices>Tasks” or button <show choices>
Format/Slide Layout to changeFormat/Slide Layout to change
Example Table
CityCity CrimeCrime EconomyEconomy
CincinnatiCincinnati 68.568.5 72.372.3
Camden, NJCamden, NJ 5.45.4 12.312.3
Change Design Template
Change applies to all slides in the Change applies to all slides in the presentationpresentation
Choose Common Tasks/ Apply Design Choose Common Tasks/ Apply Design TemplateTemplate
Make Choice (choices are previewed)Make Choice (choices are previewed) Check for graphics interfering with text Check for graphics interfering with text
after changeafter change
Change Color Scheme
Templates have alternative color schemesTemplates have alternative color schemes Choose Format / Slide Color SchemeChoose Format / Slide Color Scheme Pick one of the standard alternatives and Pick one of the standard alternatives and
preview, apply or apply to allpreview, apply or apply to all OR build custom scheme, picking color for OR build custom scheme, picking color for
each kind of thing – titles, backgrounds, etceach kind of thing – titles, backgrounds, etc Apply changes to one or all (generally all, Apply changes to one or all (generally all,
for consistency)for consistency)
Slide and Title Master
Master is a special pseudo “slide” that controls Master is a special pseudo “slide” that controls format and placement of titles and text for all format and placement of titles and text for all slides in presentationslides in presentation
Each component (title slide, slides, notes pages, Each component (title slide, slides, notes pages, handout pages) has a corresponding masterhandout pages) has a corresponding master
Any changes you make to the master apply to all Any changes you make to the master apply to all slides or pages associated with that masterslides or pages associated with that master
Slide and Title Master (con)
You could put a graphic (e.g. company logo) on You could put a graphic (e.g. company logo) on slide master and it would appear on every slideslide master and it would appear on every slide
Each design template has its own masters, Each design template has its own masters, changing the design template loses changes you changing the design template loses changes you made to the mastermade to the master
If you change format on individual slides, that If you change format on individual slides, that change overrides the master (on that slide)change overrides the master (on that slide)
Slide and Title Master (con)
Display using View/Master /which master Display using View/Master /which master (e.g. Slide Master)(e.g. Slide Master)
Make changesMake changes Changing Title Master is basically the sameChanging Title Master is basically the same I see no benefit of changing the title master I see no benefit of changing the title master
instead of the title slideinstead of the title slide
Hiding a Slide
Slides can be hidden so they can be shown Slides can be hidden so they can be shown if needed, but otherwise not shownif needed, but otherwise not shown
Use Slide Sorter ViewUse Slide Sorter View Click on Hide Slide button on slide sorter Click on Hide Slide button on slide sorter
tool bar (this is a toggle)tool bar (this is a toggle) Press letter H to see hidden slidePress letter H to see hidden slide
Creating a Drawing Object
AutoShapes has many shapesAutoShapes has many shapes Rectangle, oval, arrows, etc on drawing Rectangle, oval, arrows, etc on drawing
toolbar can be usedtoolbar can be used Many enhancements can be made, adding Many enhancements can be made, adding
text, changing colors, adding shadows, text, changing colors, adding shadows, rotating objects …rotating objects …
Excuses
Animations and Sound
Animation adds action to text and graphics Animation adds action to text and graphics so that they move around on the screenso that they move around on the screen
Sound effects can be added as wellSound effects can be added as well To animate object, right click on it, choose To animate object, right click on it, choose
Custom Animation; choose Effects tabCustom Animation; choose Effects tab Choose an Effect, Sound, what happens Choose an Effect, Sound, what happens
after animation, etcafter animation, etc
Transitions
Transitions control how one slide disappears and Transitions control how one slide disappears and the next one appearsthe next one appears
In slide sorter view, select a slide, click slide In slide sorter view, select a slide, click slide transition button on far left of slide sorter toolbartransition button on far left of slide sorter toolbar
Select transition effect, soundSelect transition effect, sound Can be applied to one slide or allCan be applied to one slide or all Don’t overuse – want audience to focus on Don’t overuse – want audience to focus on contentcontent, not effects, not effects
Builds
Builds are used to display each bullet point, Builds are used to display each bullet point, paragraph or graphic independently from the paragraph or graphic independently from the whole of the slide (e.g. one at a time)whole of the slide (e.g. one at a time)
In Slide Sorter, select slides to have build effectsIn Slide Sorter, select slides to have build effects Choose Preset Animation in drop down box on Choose Preset Animation in drop down box on
slide sorter toolbar (second box from left)slide sorter toolbar (second box from left) Don’t overuse – want audience to focus on Don’t overuse – want audience to focus on contentcontent, not effects, not effects
Controlling Presentation
When viewing slide show, type number and When viewing slide show, type number and hit return to go directly to that slide numberhit return to go directly to that slide number
B – toggles screen to black or backB – toggles screen to black or back To Draw on slide, Right Click, Pointer To Draw on slide, Right Click, Pointer
Options, Pen (Turn off by choosing Pointer Options, Pen (Turn off by choosing Pointer Options/Automatic)Options/Automatic)
Speaker Notes
<Show where to enter them><Show where to enter them> <Note the choice to print them><Note the choice to print them>
Checking Style – skip 2000
If office assistant is on, it automatically If office assistant is on, it automatically checks style and turns on light bulb if you checks style and turns on light bulb if you violate style rulesviolate style rules
Click on light bulb to see complaint and Click on light bulb to see complaint and possible reactionspossible reactions
Style rules checked can be specified using Style rules checked can be specified using Tools/Options/Spelling and Style/Style Tools/Options/Spelling and Style/Style OptionsOptions
Documenting a File – skip 2000
Choose File/Properties. Choose Summary Choose File/Properties. Choose Summary tab. Enter relevant infotab. Enter relevant info