Intro To PowerPoint

PowerPoint about PowerPoint about PowerPoint, PowerPoint,

Oh My! That would be Meta-Oh My! That would be Meta-PowerPoint!PowerPoint!

PowerPoint is Presentation Graphics

Visual Aid for PresentationVisual Aid for Presentation Benefits:Benefits:

Focus Audience AttentionFocus Audience Attention Design TemplatesDesign Templates Variety of Print Outs AvailableVariety of Print Outs Available

Presentation Development

Planning is KeyPlanning is Key Create – outline is recommendedCreate – outline is recommended Enhance – graphics and special effectsEnhance – graphics and special effects

Design Templates

Many and VariedMany and Varied Sets color scheme, fonts etcSets color scheme, fonts etc Look for Visibility / ContrastLook for Visibility / Contrast Watch out for DistractionsWatch out for Distractions Don’t suggest creativityDon’t suggest creativity

Views

NormalNormal OutlineOutline SlideSlide Slide SorterSlide Sorter Slide ShowSlide Show

Edit Using Outline Pane

Turn on outlining toolbarTurn on outlining toolbar Edit using normal techniques, as in WordEdit using normal techniques, as in Word Click to left of item to select whole itemClick to left of item to select whole item PowerPoint has AutoCorrect and automatic spell PowerPoint has AutoCorrect and automatic spell

checking, as in Wordchecking, as in Word Arrows:Arrows:

To Left – “Promotes” textTo Left – “Promotes” text To Right – “Demotes” textTo Right – “Demotes” text Up – Moves upUp – Moves up Down – Moves downDown – Moves down

Edit Using Slide Pane Slide contains “Objects” or placeholders for objectsSlide contains “Objects” or placeholders for objects To Modify text in object, must select placeholders – as To Modify text in object, must select placeholders – as

with cells in Excelwith cells in Excel Placeholders have sizing handles that allow re-sizing Placeholders have sizing handles that allow re-sizing Placeholders can be moved – find four direction arrow Placeholders can be moved – find four direction arrow

at edge of placeholder and dragat edge of placeholder and drag Move from slide to slide using vertical scroll bar, scroll Move from slide to slide using vertical scroll bar, scroll

arrows, or clicking on slide in outline panearrows, or clicking on slide in outline pane Promote, Demote, and move items, as in outline panePromote, Demote, and move items, as in outline pane PowerPoint AutoSizes to fit placeholderPowerPoint AutoSizes to fit placeholder

Save

Remember to SaveRemember to Save Save same as in other softwareSave same as in other software .ppt extension.ppt extension Can use AutoSave if installedCan use AutoSave if installed Reopen documents as in other softwareReopen documents as in other software

Slide Sorter

Note selected slideNote selected slide Deleting SlideDeleting Slide Moving slide – drag and dropMoving slide – drag and drop Insert slide – use new slide button or Insert slide – use new slide button or

“Common Tasks”“Common Tasks”

Run Slide Show

View Slide ShowView Slide Show Go to next slide with Spacebar, Enter, right Go to next slide with Spacebar, Enter, right

arrow, down arrow, page down, or click arrow, down arrow, page down, or click mousemouse

Go to previous slide with backspace, left Go to previous slide with backspace, left arrow, up arrow, page uparrow, up arrow, page up

Black screen indicates end of presentationBlack screen indicates end of presentation

Fonts

Text style, as in other programsText style, as in other programs Best to use no more than 3 or 4 different Best to use no more than 3 or 4 different

fonts in one presentation so as to not fonts in one presentation so as to not distract audiencedistract audience

Can adjust font size, as in other programs – Can adjust font size, as in other programs – tend to use large size for visibilitytend to use large size for visibility

Bump up size with big A button, bump Bump up size with big A button, bump down size with little A buttondown size with little A button

Graphics

Clip ArtClip Art Picture (“From File”)Picture (“From File”) Auto ShapesAuto Shapes Drawing (you draw)Drawing (you draw) Move and resize as Move and resize as

with placeholderswith placeholders

Grayscale Preview

Toggle button on standard toolbarToggle button on standard toolbar

Printing

SlidesSlides Handouts (specify number of slides per page)Handouts (specify number of slides per page) OutlineOutline NotesNotes If not color printer, choose pure black and If not color printer, choose pure black and

whitewhite

Slide Layouts

Choice when New Slide via “Common Choice when New Slide via “Common Tasks” or button <show choices>Tasks” or button <show choices>

Format/Slide Layout to changeFormat/Slide Layout to change

Example Table

CityCity CrimeCrime EconomyEconomy

CincinnatiCincinnati 68.568.5 72.372.3

Camden, NJCamden, NJ 5.45.4 12.312.3

Change Design Template

Change applies to all slides in the Change applies to all slides in the presentationpresentation

Choose Common Tasks/ Apply Design Choose Common Tasks/ Apply Design TemplateTemplate

Make Choice (choices are previewed)Make Choice (choices are previewed) Check for graphics interfering with text Check for graphics interfering with text

after changeafter change

Change Color Scheme

Templates have alternative color schemesTemplates have alternative color schemes Choose Format / Slide Color SchemeChoose Format / Slide Color Scheme Pick one of the standard alternatives and Pick one of the standard alternatives and

preview, apply or apply to allpreview, apply or apply to all OR build custom scheme, picking color for OR build custom scheme, picking color for

each kind of thing – titles, backgrounds, etceach kind of thing – titles, backgrounds, etc Apply changes to one or all (generally all, Apply changes to one or all (generally all,

for consistency)for consistency)

Slide and Title Master

Master is a special pseudo “slide” that controls Master is a special pseudo “slide” that controls format and placement of titles and text for all format and placement of titles and text for all slides in presentationslides in presentation

Each component (title slide, slides, notes pages, Each component (title slide, slides, notes pages, handout pages) has a corresponding masterhandout pages) has a corresponding master

Any changes you make to the master apply to all Any changes you make to the master apply to all slides or pages associated with that masterslides or pages associated with that master

Slide and Title Master (con)

You could put a graphic (e.g. company logo) on You could put a graphic (e.g. company logo) on slide master and it would appear on every slideslide master and it would appear on every slide

Each design template has its own masters, Each design template has its own masters, changing the design template loses changes you changing the design template loses changes you made to the mastermade to the master

If you change format on individual slides, that If you change format on individual slides, that change overrides the master (on that slide)change overrides the master (on that slide)

Slide and Title Master (con)

Display using View/Master /which master Display using View/Master /which master (e.g. Slide Master)(e.g. Slide Master)

Make changesMake changes Changing Title Master is basically the sameChanging Title Master is basically the same I see no benefit of changing the title master I see no benefit of changing the title master

instead of the title slideinstead of the title slide

Hiding a Slide

Slides can be hidden so they can be shown Slides can be hidden so they can be shown if needed, but otherwise not shownif needed, but otherwise not shown

Use Slide Sorter ViewUse Slide Sorter View Click on Hide Slide button on slide sorter Click on Hide Slide button on slide sorter

tool bar (this is a toggle)tool bar (this is a toggle) Press letter H to see hidden slidePress letter H to see hidden slide

Creating a Drawing Object

AutoShapes has many shapesAutoShapes has many shapes Rectangle, oval, arrows, etc on drawing Rectangle, oval, arrows, etc on drawing

toolbar can be usedtoolbar can be used Many enhancements can be made, adding Many enhancements can be made, adding

text, changing colors, adding shadows, text, changing colors, adding shadows, rotating objects …rotating objects …

Excuses

Animations and Sound

Animation adds action to text and graphics Animation adds action to text and graphics so that they move around on the screenso that they move around on the screen

Sound effects can be added as wellSound effects can be added as well To animate object, right click on it, choose To animate object, right click on it, choose

Custom Animation; choose Effects tabCustom Animation; choose Effects tab Choose an Effect, Sound, what happens Choose an Effect, Sound, what happens

after animation, etcafter animation, etc

Transitions

Transitions control how one slide disappears and Transitions control how one slide disappears and the next one appearsthe next one appears

In slide sorter view, select a slide, click slide In slide sorter view, select a slide, click slide transition button on far left of slide sorter toolbartransition button on far left of slide sorter toolbar

Select transition effect, soundSelect transition effect, sound Can be applied to one slide or allCan be applied to one slide or all Don’t overuse – want audience to focus on Don’t overuse – want audience to focus on contentcontent, not effects, not effects

Builds

Builds are used to display each bullet point, Builds are used to display each bullet point, paragraph or graphic independently from the paragraph or graphic independently from the whole of the slide (e.g. one at a time)whole of the slide (e.g. one at a time)

In Slide Sorter, select slides to have build effectsIn Slide Sorter, select slides to have build effects Choose Preset Animation in drop down box on Choose Preset Animation in drop down box on

slide sorter toolbar (second box from left)slide sorter toolbar (second box from left) Don’t overuse – want audience to focus on Don’t overuse – want audience to focus on contentcontent, not effects, not effects

Controlling Presentation

When viewing slide show, type number and When viewing slide show, type number and hit return to go directly to that slide numberhit return to go directly to that slide number

B – toggles screen to black or backB – toggles screen to black or back To Draw on slide, Right Click, Pointer To Draw on slide, Right Click, Pointer

Options, Pen (Turn off by choosing Pointer Options, Pen (Turn off by choosing Pointer Options/Automatic)Options/Automatic)

Speaker Notes

<Show where to enter them><Show where to enter them> <Note the choice to print them><Note the choice to print them>

Checking Style – skip 2000

If office assistant is on, it automatically If office assistant is on, it automatically checks style and turns on light bulb if you checks style and turns on light bulb if you violate style rulesviolate style rules

Click on light bulb to see complaint and Click on light bulb to see complaint and possible reactionspossible reactions

Style rules checked can be specified using Style rules checked can be specified using Tools/Options/Spelling and Style/Style Tools/Options/Spelling and Style/Style OptionsOptions

Documenting a File – skip 2000

Choose File/Properties. Choose Summary Choose File/Properties. Choose Summary tab. Enter relevant infotab. Enter relevant info