Post on 22-Jan-2018
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Government PropertyThe Forgotten SystemMark Burroughs, Partner DHGBill Walter, Partner DHGAlex Barenblitt, SGT
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Speaker Information
Mark Burroughs, PartnerDixon Hughes Goodman, LLP(703) 970.0519
mark.burroughs@dhgllp.com
Bill Walter, PartnerDixon Hughes Goodman, LLP(703) 970.0509bill.walter@dhgllp.com
Alex Barenblitt, Corporate Property ManagerStinger Ghaffarian Technologies (SGT)alex.barenblitt@e-isg.com
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Topics for Today
• Introductions
• Background of Business Systems Rule
• What is Government Property?
• FAR Part 45
• Audit Approval
• Working with Auditors
• Common Missteps
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Contractor Business Systems
• DFARS Interim Rule issued May 2011; Final issued Feb 24, 2012
• Systems Identified
Accounting MMAS Estimating
EVMS Procurement Property
• 5% maximum withhold per system; 10% max for all systems• Progress Payments
• Performance Based Payments
• Interim payments under cost, T&M, and labor hour contracts
• Corrective action plans may reduce withholds by 50%
• DCMA tracking status of contractor business systems in Contractor Business System Analysis Repository
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Contractor Business Systems
• Contractor business systems means:
• Accounting system (252.242–7006)
• Earned value management system (252.234–7002)
• Estimating system (252.215–7002)
• Material management & accounting system (252.242–7004)
• Property management system (252.245–7003)
• Purchasing system (252.244–7001)
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What is Government Property?
• Contractor Acquired Property
– property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.
• Government Furnished Property
– Government property furnished to the contractor for performance of a contract.
• Materials versus Property
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FAR Part 45
• General requirements/overview– Implements fiduciary responsibility for
tracking/maintaining government property– The government shall conduct an analysis of the
contractor’s property management policies, procedures, practices, and systems. • This analysis shall be accomplished as frequently as
conditions warrant, in accordance with agency procedures.
• Criteria • Thresholds?!• Liability/Risk• Subcontract Management
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Audit Approval
• Department of Defense
– DCMA Responsible for Property System
• DCMA Instruction 124
– DCAA may perform audit steps
• MAARS #13 – Purchases Existence and Consumption
• Contractor Self-Assessments
• Civilian Agency Expectations
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Working with Auditors
• Steps for Success
– DCMA
– DCAA
– DOE
– NASA
– Other agencies
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Common Missteps – Recommendations
– DIDN’T EVEN KNOW!!
– Be proactive – test your own “Audit Trail”
– Choose to automate process – eliminate spreadsheets
– Become familiar with Requirements
– Do the right thing – don’t be afraid to challenge when you are right
– Ask questions – challenge the urge to change for the sake of change . . .
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Questions?@DHG_GovCon
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Join Us Next Month
“?”
• Wednesday, February 10th, 11:00 am
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