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Government Property Management -- the Forgotten System
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1 government contracting Government Property The Forgotten System Mark Burroughs, Partner DHG Bill Walter, Partner DHG Alex Barenblitt, SGT
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Transcript of Government Property Management -- the Forgotten System
1government contracting
Government PropertyThe Forgotten SystemMark Burroughs, Partner DHGBill Walter, Partner DHGAlex Barenblitt, SGT
2government contracting
Speaker Information
Mark Burroughs, PartnerDixon Hughes Goodman, LLP(703) 970.0519
Bill Walter, PartnerDixon Hughes Goodman, LLP(703) [email protected]
Alex Barenblitt, Corporate Property ManagerStinger Ghaffarian Technologies (SGT)[email protected]
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3government contracting
Topics for Today
• Introductions
• Background of Business Systems Rule
• What is Government Property?
• FAR Part 45
• Audit Approval
• Working with Auditors
• Common Missteps
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4government contracting
Contractor Business Systems
• DFARS Interim Rule issued May 2011; Final issued Feb 24, 2012
• Systems Identified
Accounting MMAS Estimating
EVMS Procurement Property
• 5% maximum withhold per system; 10% max for all systems• Progress Payments
• Performance Based Payments
• Interim payments under cost, T&M, and labor hour contracts
• Corrective action plans may reduce withholds by 50%
• DCMA tracking status of contractor business systems in Contractor Business System Analysis Repository
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5government contracting
Contractor Business Systems
• Contractor business systems means:
• Accounting system (252.242–7006)
• Earned value management system (252.234–7002)
• Estimating system (252.215–7002)
• Material management & accounting system (252.242–7004)
• Property management system (252.245–7003)
• Purchasing system (252.244–7001)
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What is Government Property?
• Contractor Acquired Property
– property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.
• Government Furnished Property
– Government property furnished to the contractor for performance of a contract.
• Materials versus Property
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7government contracting
FAR Part 45
• General requirements/overview– Implements fiduciary responsibility for
tracking/maintaining government property– The government shall conduct an analysis of the
contractor’s property management policies, procedures, practices, and systems. • This analysis shall be accomplished as frequently as
conditions warrant, in accordance with agency procedures.
• Criteria • Thresholds?!• Liability/Risk• Subcontract Management
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8government contracting
Audit Approval
• Department of Defense
– DCMA Responsible for Property System
• DCMA Instruction 124
– DCAA may perform audit steps
• MAARS #13 – Purchases Existence and Consumption
• Contractor Self-Assessments
• Civilian Agency Expectations
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Working with Auditors
• Steps for Success
– DCMA
– DCAA
– DOE
– NASA
– Other agencies
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10government contracting
Common Missteps – Recommendations
– DIDN’T EVEN KNOW!!
– Be proactive – test your own “Audit Trail”
– Choose to automate process – eliminate spreadsheets
– Become familiar with Requirements
– Do the right thing – don’t be afraid to challenge when you are right
– Ask questions – challenge the urge to change for the sake of change . . .
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11government contracting
Questions?@DHG_GovCon
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12government contracting
Join Us Next Month
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• Wednesday, February 10th, 11:00 am
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