Post on 30-Dec-2015
Funds Management Area - 5000
Chart of Accounts1000
Controlling Area - 1000
Company Code WM - 0204 Company Code VIMS - 0268
Enterprise Model
1000
1100
1200
College ofW&MPlant
FacilitiesMgmtPlant
ResidenceLife
Plant
2000VIMSPlant
WM Purch Org.1000
Cap OutlayP. Org.-xxxx
Cap OutlayP. Org.-xxxx
G&C G&C Misc
WM - G&C1000
VIMS- G&C 2000
01
01 01
01 01
01
Sales Area
DistributionChannel
Division
SalesOrganization
VIMS Misc Bill 2100
WM Misc Bill1100
01
01
0203
MiscFacilMgmt
Purch
Funds Management Area - 5000
Chart of Accounts1000
Controlling Area - 1000
Company Code WM - 0204 Company Code VIMS - 0268
Enterprise Model
1000
1100
1200
College ofW&MPlant
FacilitiesMgmtPlant
ResidenceLife
Plant
2000VIMSPlant
WM Purch Org.1000
Cap OutlayP. Org.-xxxx
Cap OutlayP. Org.-xxxx
G&C G&C Misc
WM - G&C1000
VIMS- G&C 2000
01
01 01
01 01
01
Sales Area
DistributionChannel
Division
SalesOrganization
VIMS Misc Bill 2100
WM Misc Bill1100
01
01
0203
MiscFacilMgmt
Purch
Funds Management Area (FM) - 5000
Chart of Accounts1000
Company Code WM - 0204(FI)
Company Code VIMS - 0268(FI)
Controlling Area (CO) - 1000
Enterprise Model - Financial Structure
Enterprise Model - Financial Structure Flow
Primary posting
FIVendors
Customers
GL accounts
FM
Funds
Fund Centers
Commitment items
Budget Process
Cost centers
Cost elements WBS
CO
Funds Management Area - 5000
Funds Management
Fund Center Hierarchy
Commitment Item Hierarchy
Budgeting Process
Note: SAP Fund is equivalent to Fund-Fund detail
Funds Management - Fund Center Hierarchy
Fund Center Hierarchy is derived based on Program-
Subprogram grouping necessary for State reporting
William & Mary
William & Mary VI MS
7 Digits in LengthW&M Fund Centers - 1xxxxxxVI MS Fund Centers - 2xxxxxx
FinancialAssistanceE&G 110
AuxiliaryEnterprises
809..........
I nstruction101
Research102
.......
1117400 - School of Business1118200 - School of Education
........Remedial
I nstruction101-20
General AcadI nstruction
101-10
E&G100
Nodes
Fund Centers
Funds Management - Commitment Item Hierarchy
Grouping of types of revenues and expenditures
within Funds Management
Create a budget by Commitment Item - Fund Center -
Fund combination
•Printing Commitment Item 412150
•Skilled Services Commitment Item 412680
W&M/VIMS
Salary & Wages 411000
Contract Services 412000
RevenueExpenditure
Commitment Item Hierarchy
Budgetin
g
Budget Values
Primary Posting
CR - Vendor
DR - Printing
Actual Values
General Ledger
Printing-412150
Commitment
Item
412150
Funds Management - Budgeting Process
BudgetEntry
• Initial
• Transfer
• Supplement
• Returns
CI/
FC/
Fund
NB-Non Base
Entry Rel.
CI/
FC/
Fund
BB-Base Version
Entry Rel.
CI/
FC/
Fund
Active Budget
Entry Rel.
• Availability checking during
postings
Copie
dC
opie
d
Copie
dC
opie
d
Entry
Budget Office
Departments
Budget Office
Release
CO - Version 0
Act. Plan
Cost element
Cost Center
• Facilitates Reporting through
Alternative Hierarchies
Controlling Area - 1000
Controlling
Cost Center Hierarchy
Cost Element
Cost Objects Cost Center WBS Element Internal Order
Controlling - Cost Center Hierarchy
William & Mary
VP Budget
William & MaryPresident
ProvostAdmin
VP Admin Provost VP DevelVP Student
Affairs
School ofEducation
School ofLaw
Dean,Library
School ofBusiness
Dean,VIMSDean, I ntl
StudiesAssoc
Provost, I TAssoc Prov,Acad Affairs
Assoc Prov,Enrollment
MuscarelleMuseum
InstitutionalResearch
OIEHCArts &
Sciences
VI MSDean/ Director
Biology Chemistry Physics English .......
1111200 - Biology Administration1241058 - Conservation Biology1440452 - Biology Plant Food
Dean, GradStudies
Dir forResearch
.......
7 Digits in LengthW&M Cost Centers - 1xxxxxxVI MS Cost Centers - 2xxxxxx
Controlling - Cost Element
FI CO FM
5xxxxx
Secondary Cost Element
6xxxxx
Secondary Cost Element
General Ledger Accts Cost Element Commitment Item
4xxxxx
Commitment Item
5xxxxx
Commitment Item
6xxxxx
Commitment Item
6 Digits
xxxxxx
8xxxxx
General Ledger
(revenue)
8xxxxx
Primary Revenue Element
8xxxxx
Commitment Item
•Charge Overhead
•Assessment of Plant Costs
•Internal Order (Work Order) settlement
4xxxxx
Primary Cost Element
4xxxxx
General Ledger
(expenses)
Controlling - Cost Objects
CO FM
Cost Center Fund Center
WBS Element
Internal Order
Fund Center
Fund Center
Controlling - WBS elements
Collect costs and revenues for projects
Collect non financial project related data
Integration between Project System and Funds
Management - each WBS element is linked to a Fund
Center (budgeting, reporting)
Controlling - Internal Order
Collect costs for a short term event or specific service
Replace the current work order functionality
Integration between Controlling and Funds
Management - each Internal Order is linked to the
Fund Center for Facilities Management
Chart of Accounts1000
Company Code WM - 0204 Company Code VIMS - 0268
Enterprise Model - Financials
Chart of Accounts General Ledger Accounts Bank Accounts Reconciliation Accounts
Financials - General Ledger Accounts
100000-199999 Assets
200000-299999 Liabilities
300000-399999 Fund Balance
400000-499999 Expenses
700000-799999 Gain/Loss
800000-899999 Revenue
900000-999999 Closing
6 Digits
xxxxxx
Financials - Bank Accounts
Memo Banks will be distinct general ledger accounts
Each Fund will be assigned to one of the following
bank accounts
Memo Bank 01 110001
Memo Bank 02 110002
Memo Bank 04 110004
Memo Bank 05 110005
Financials - Reconciliation Accounts
Each Vendor and Customer will be assigned to a
Reconciliation Account in the General Ledger
Sub-Ledger
General Ledger Account 210010Account 134020
Customer
900169
Customer
700240
Customer
600010
Vendor
200120
Vendor
535273
Vendor
634002
Project Systems
WBS element V.XXXXXX
WBS element V.XXXXXX
WBS element V.XXXXXX.01
WBS element V.XXXXXX.01
WBS element V.XXXXXX.02
WBS element V.XXXXXX.02
Project headerV.XXXXXX
Project headerV.XXXXXX
Format - W.xxxxxx.xx.xx (William & Mary) V.xxxxxx.xx.xx (VIMS)
WBS element V.XXXXXX
WBS element V.XXXXXX
Project Systems and Funds Management
WBS element V.XXXXXX.01
WBS element V.XXXXXX.01
WBS element V.XXXXXX.02
WBS element V.XXXXXX.02
Project headerV.XXXXXX
Project headerV.XXXXXX
Fund centerV.XXXXXX
Fund centerV.XXXXXX
Fund centerV.XXXXXX.01
Fund centerV.XXXXXX.01
Fund centerV.XXXXXX.02
Fund centerV.XXXXXX.02
FMPS
Project System and billing
WBS element V.XXXXXX
WBS element V.XXXXXX
WBS element V.XXXXXX.01
WBS element V.XXXXXX.01
WBS element V.XXXXXX.02
WBS element V.XXXXXX.02
Project headerV.XXXXXX
Project headerV.XXXXXX
Sales OrderSales Order
Invoice
$$$
Costs
$$
Costs
$
Financial Structure Flow: FI - CO - FM
Primary posting
FIVendors
Customers
GL accounts
FM
Funds
Fund Centers
Commitment items
Budget Process
Cost centers
Cost elements WBS
CO
Posting - Budget entry
FM
$ 1,000
$ 0.00
Budget Entry:
•Comm Item - Office Supplies 413120
•Fund Center - Biology Admin 1111200
•Fund - 0300
$ 1,000
$ 1,000
$ 0.00
CO
Posting - $200 Purchase Order
Purchase Order entry in MM:
• Cost Object (CC, WBS, IO)
Biology Admin - 1111200
• Expense General Ledger Account
Office Supplies - 413120
Available $800
CO
$ 0.00
Committed $ 200
$ 0.00
Committed $200
Available $800
BudgetCheck
FM
Posting - $200 Goods/Invoice Received
FI
Posting in AP
Debit:
CC - 1111200
GL - 413120
Credit: Vendor
No update of FM
Available $800
CO
$ 200
Posting - $200 Payment
Posting in AP
FIDebit: Vendor
Credit: Cash 110001 No update of CO
FM
$ 200
Available $ 800