February 4, 2015

Welcome

The purpose of this Focus Group is to gain and share knowledge to help make informed decisions

about redistricting, reconfiguring, and repurposing the buildings in

our district.

1. Review January 22nd Meeting.

2. Current Building Conditions

3. Master Plan

4. Funding Mechanism

1:1

2nd

2nd

2nd

2nd 2nd

1:1

3rd

Spec Ed

3rd

3rd

3rd 3rd 2nd

3rd

4th

4th

4th

4th 4th 4th Spec Ed

1:1

1.All grade levels in one building.

2.Repurpose Buildings (3 years).

3.Poland will not be housing STEM.

4.“WE ARE POLAND!”

The Poland Local School District was notified by the Ohio Facilities Construction Commission (OFCC) this past fall that our “…number was up,” and that we would be eligible for state money for new schools or replacement facilities.

o Commission responsible for Ohio’s public K-12 school construction and renovation programs.

o The commission sets uniform rules,

procedures, standardized documents, and is responsible for construction processes and procedures of public and K-12 institutions.

o

Priority Ranking List and Funding Cycle

• Rank: 491 • Local Share Percentage: 81%

Facilities Assessment • Performed for 2002, 2014 Update in

progress. • Assessment Validation

Enhanced Environmental Assessment • Required for all building for final plan

approval.

Enrollment Projections • OFCC will have demographic study produced by

Future Think.

Master Planning • Placing students by grade level into facilities

using Enrollment Projections. • Follows planning standards and OSFC

Guidelines. • Multiple options for consideration.

• Grade Levels buildings versus neighbor schools.

Enrollment Projections (10 year) • Five year out planning for declining enrollment,

10 years out for increasing.

2/3rds Guideline • Recommended Replacement when cost of

renovation is 2/3rds cost of new.

Waiver Process • Provide that at completion of project facility will

be safe, educationally adequate and operationally efficient.

• Co-funding is up to 100% right replacement.

350 Rule (ORC 3318 (c)) • Minimum of 350 student population for new or

renovated projects.

Square Foot / Student Allocation • Determines square footage – sliding scale based on

grade grouping and number of students.

Locally Funded Initiatives (LFI) • Elective (Items not funded by OSFC – Auditoriums,

Natatoriums, and such).

Leadership in Energy and Environmental Design (LEED)

Design Professional • District should consider engaging the services of a

design firm for pre-bond services. • Facilities Assessment Validation. • Enhanced Reprogramming Review /

Recommendation. • Enhanced LEED Review / Recommendation. • No assurances design firm performing pre-bond

services will be selected as design firm.

• At time of funding • OFCC and District joint selection. • Selection following district securing local share.

Building Repairs 7/14-1/15

PSHS: $6,462

PMS: $2,585*

McKinley: $3,140*

Dobbins: $419

North: $355

Union: $2,068

Grand Total

$15,029

This did not fix the problem.

An additional $250,000

for equipment, insulation, retrofitting, and labor to solve the

problem was not completed.

Total Damage

Over $200,000

(Most was Covered Under Insurance)

Cost to Repair (Teacher’s Lounge)

$14,709

Cost to Repair (Steam Pipe):

$15,000

PSHS: $21,721

PMS: $2,676

McKinley: $0

Dobbins: $0

North: $554

Union: $2,185

Grand Total

$27,136

PSHS: $0

PMS: $23,409

McKinley: $7,040

Dobbins: $0

North: $17,719*

Union: $0

Grand Total

$48,168

PSHS: $8,729

PMS: $5,573

McKinley: $0

Dobbins: $275

North: $0

Union: $0

Grand Total

$14,577

PSHS: $0

PMS: $958

McKinley: $0

Dobbins: $1,000

North: $250

Union: $894

Grand Total

$3,102

PSHS: $0

PMS: $1,330

McKinley: $5,810

Dobbins: $0

North: $665

Union: $0

Grand Total

$7,805

In February and August of 2015, the Poland Local School District will be required to conduct an asbestos inspection in each of the buildings.

Grand Total for Both Inspections

$11,670

According to the OFCC Site Evaluation, all roofs in the Poland Local School District are in need of replacement. The cost to replace all building roofs

$3,481,233.80

As of January 20th, we are $31,792

over our budgeted expendable amount.

We still have five more months to go!

We received six quotes for possible renovation / replacement options for our district.

PALFI: Non-funded spaces in each of the schools. These include gymnasiums, auditoriums, cafeterias, etc… and will not be part of the funding from the state.

Levy Formula: (per $100,000 valuation) – 6.9 mills

Valuation $100,000 * 35% = $35,000

Millage = 1/1000 $35,000 / $1,000 = $35

Amount per Millage $35

Asking Millage 6.9

Tax Amount per $100,000 $35 * 6.9 = $241.50

Less: Homestead / Rollback $30.19

Tax Assessed (per $100,000 at 6.9 mills)

$211.31 / 365 days $.58 per day

Parking Lot Activity Groups

10 Minutes

Email (If you were not at the first meeting

please make sure to give us your email address)

Paper / Pencil

We will be using www.PolandBulldogs.com as a

centralized location for all future communications.

The next Focus Group meeting will be held on Thursday, February 19th at 6:30pm in

the Middle School Connector.