Executive InformationSystemJacob John Panicker

DefinitionsData

Raw facts such as an employee’s name and number of hours worked in a week, inventory part numbers or sales orders.

Information

A collection of facts organized in such a way that they have additional value beyond the value of the facts themselves.

DefinitionInformation Systems

An information system(IS) is typically considered to be a set of interrelated elements or components that collect(input), manipulate(processes), and disseminate (output) data and information and provide a feedback mechanism to meet an objective.

Open System

Close System

Executive Information Systems (EISs) Used at executive level of the organization

Highly aggregated form

Data types Soft data – news and nonanalytic data

Hard data – facts and numbers

Executive Information System

Executive Information System (EIS) is a structured, automated tracking system that operates continuously to keep management abreast of what is happening in all important areas. This tracking is accomplished by the system itself without management effort.

Why

Executive Information System (EIS) ?

Information Needs More timely information

Greater access to operational data

Greater access to corporate databases

More concise, relevant information

New or additional information

More information about the external environment

More competitive information

Faster access to external databases

How to Find Executive’s Information Needs

Interview all senior managers to determine what data they think is most important.

List the major objectives in the short- and long-term plans and identify their information requirements.

Ask the executives what information they would least like for their competition to see.

Determine what information from current management reports is being used by the executives.

Use prototyping

Comparison of EIS and DSSEIS DSS

Focus Status access, Analysis,

drill down decision support

Typical Users Top Executives Analysts, professionals,

managers

Application Environmental Diversified areas where

scanning, performance managerial decisions

evaluation, ident. of are made

opportunities

More on Comparison of EIS and DSSEIS DSS

Principle Use Tracking and Planning, organizing,

control, staffing and controlling

opportunity

identification

Dec. Support Indirect support Supports unstructured and

for unstructured semistructured dec. making,

dec. making and and ad hoc decisions

policies

EIS Characteristics Tracking and Control Tool

Excellent Graphics

Very User-Friendly

Provides Rapid Access to Current Information

Problem Solving vs. Opportunity Assessment

Conclusion

Information Systems are indispensable to the business, industry, academia and any organization to meet the future challenges

THANKS