Event Logistics Plan

PFAS Conference 2015Theme

ThemeCreate Conference logo / graphics

GeneralProduce agendaProduce detailed planCreate Conference budgetAgree conference budget with sponsorReport Conference Progress

Report Conference Progress 1Report Conference Progress 2Report Conference Progress 3Report Conference Progress 4Report Conference Progress 5

SpeakersIdentify possible speakersDraw up shortlistInvite speakersConfirm speakersObtain speaker ProfilesObtain and agree session abstractsCirculate abstracts around speakers to attendees

VenueAgree venueAgree dateMake Venue Arrangement Decide and Organise catering (Lunch, Buffet Snack)Check on AV requirements (projector, PA)Decide on room layout, booths, stands, etcCoordinate Access Control for GuestArrange for Events guardsMake Transportation Arrangements

AwarenessPut conference information on website, Intranet, SIGN, Yammer, etcPrepare InvitationsSend out InvitationsCreate LinkedIn/Yammer discussionFeed Yammer constantly

Conference LogisticsPresentations

Communicate presentation deadlines to presentersPresentations printed out for attendeesPrepare Conference Materials and Stationery

Post Conference EvaluationPlace presentations and report on website

Sent out any agreed outputWrite to thanks presenters and offer feedback if requiredCreate conference reportSend out Conference report in next newsletterSend conference report to Yammer, PFAS Newsletter, Engineering Newsletter, etc

CommitteeCommittee

CommitteeLogistics

SecretarySecretarySecretarySecretarySecretary

Committee

Iheanyi, Secretary

CommitteeCommitteeElendu

Elendu

SecretarySecretarySecretarySecretarySecretary