Event Plan & Budget

Event Logistics Plan PFAS Conference 2015 Theme Theme Create Conference logo / graphics General Produce agenda Produce detailed plan Create Conference budget Agree conference budget with sponsor Report Conference Progress Report Conference Progress 1 Report Conference Progress 2 Report Conference Progress 3 Report Conference Progress 4 Report Conference Progress 5 Speakers Identify possible speakers Draw up shortlist Invite speakers Confirm speakers Obtain speaker Profiles Obtain and agree session abstracts Circulate abstracts around speakers to attendees Venue Agree venue Agree date Make Venue Arrangement Decide and Organise catering (Lunch, Buffet Snack) Check on AV requirements (projector, PA) Decide on room layout, booths, stands, etc Coordinate Access Control for Guest Arrange for Events guards Make Transportation Arrangements Awareness Put conference information on website, Intranet, SIGN, Yammer, e Prepare Invitations Send out Invitations Create LinkedIn/Yammer discussion Feed Yammer constantly Conference Logistics Presentations Communicate presentation deadlines to presenters Presentations printed out for attendees Prepare Conference Materials and Stationery Post Conference Evaluation Place presentations and report on website

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Event Plan and Budget

Transcript of Event Plan & Budget

Event Logistics Plan

PFAS Conference 2015Theme

ThemeCreate Conference logo / graphics

GeneralProduce agendaProduce detailed planCreate Conference budgetAgree conference budget with sponsorReport Conference Progress

Report Conference Progress 1Report Conference Progress 2Report Conference Progress 3Report Conference Progress 4Report Conference Progress 5

SpeakersIdentify possible speakersDraw up shortlistInvite speakersConfirm speakersObtain speaker ProfilesObtain and agree session abstractsCirculate abstracts around speakers to attendees

VenueAgree venueAgree dateMake Venue Arrangement Decide and Organise catering (Lunch, Buffet Snack)Check on AV requirements (projector, PA)Decide on room layout, booths, stands, etcCoordinate Access Control for GuestArrange for Events guardsMake Transportation Arrangements

AwarenessPut conference information on website, Intranet, SIGN, Yammer, etcPrepare InvitationsSend out InvitationsCreate LinkedIn/Yammer discussionFeed Yammer constantly

Conference LogisticsPresentations

Communicate presentation deadlines to presentersPresentations printed out for attendeesPrepare Conference Materials and Stationery

Post Conference EvaluationPlace presentations and report on website

Sent out any agreed outputWrite to thanks presenters and offer feedback if requiredCreate conference reportSend out Conference report in next newsletterSend conference report to Yammer, PFAS Newsletter, Engineering Newsletter, etc