Post on 11-May-2015
description
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Employee Pages
EmployeePages
The next generation staff directory
www.employee-pages.com
TIMETOACT GROUP, Im Mediapark 2, 50670 Köln, WWW.TIMETOACT.DE
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Agenda EmployeePages
Current situation / typical use cases
What’s so special about the product
Functions
Widget Concept
Integration into the intranet
Interfaces to HR-OCI and HR-XML
Technical requirements
How to introduce EmployeePages?
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Starting point
Survey „Staff Directories“ from Step Two Design
89% of the enterprises use staff directories
74% use it very often
62% are working more efficient with the staff directory
Staffdirectory is today already a killer app in enterprises!
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BUT …
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Every day questions
Simple questions Fragen require timeconsuming and inproductive searching:
• Who works where?
• Who reports to whom?
• Who‘s standing-in for whom?
• Who does what?
• Who has which abilities?
• Who can help?
• Who is responsible for an area?
• Where is an associate right now?
• What did s/he look like again?
• Wo we have anyone who speaks hindi ?
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Motivation – corporatewide transparency
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Motivation – corporatewide transparency
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Motivation – differenct places, different data
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Motivation – different places, same data
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Motivation – connecting together
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Motivation – finding experts
Gerlinde searches for an
experienced Projectworker inKey Account Management.
Stephan has already
experiences with projects inKey Account Management
and finished his last project
sucessful.
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The special
EmployeePages… give an clear overview of the organization (as chartview or hierachical tree)
is the Corporate Facebook (Employeeprofiles, Departmentprofiles, Teamprofiles…)
Connectiong employees above borders of departments (Employee to Employee, my collegues, my contacts)
Accomplish corporate wide transparency
is the expertdirectory
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What are Employee Pages? – Detailed functions
Corporate directory +
Employeeprofiles
Employeesearch
Chartview
Departmentprofiles
…
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How can EmployeePages help?
More transparency in the company
Finding of Employees
Responsibilities
Experts
Helping Employees to orientate in large enterprises
All relevant and exact employee- and organizationdata is stored in one directory
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Employee Pages Functions
www.employee-pages.com
The next generation staff directory
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Personalized Startpage – „All data, I need”
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Personalized Startpage
Employees can choose which data should be shown on their startpage
The provision of all content is central configurable
Optimale customizing on the needs and tasks of every employee
Starting point for all functions
Information to department, position, task on one page
Widgetconzept allows individual customizing
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Employeeprofile
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Information Employeeprofile
Display contactdata
Information about tasks, department, position
Display projects of the employee
Show colleagues (deputies, colleagues, assistants)
Display activities, experiences, interests, education
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Functions EmployeeProfile
Employee edit their own data
Export of contactdata as businesscard (vCard)
Uploading documents and links
Display reportingline
Employees choose their deputies, assistants, colleagues
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Departmentprofile
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Information Departmentprofile
Display tasks of the department
Overview about current projects
General Information about the department
Display all memebers and subunits as hierachical tree
Show department news
Show links/documents of the department
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Edit Departmentprofile
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Edit Departmentprofile
Richtextfield for the description of the department
Insert documents/files
Format Text for a better overview
Insert current projects
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Hierarchical Treeview
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Functions Hierarchical Treeview
Display organization as hierarchical tree
Quick overview about affiliations of persons and departments
Easy and quick navigation through the whole organization structure
Export of departments to Excel and PDF
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Excel Export Treeview
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Organization chart
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PowerPoint Export of organization chart
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Organization chart functions
Clear overview about organization as organization chart
organization chart will be generated, not fixed like in PowerPoint
Easy navigation through the organization
Quick „Browsing“ through the organization structure
Export organization chart to PowerPoint and PDF
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Employeesearch
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Searchfunctions
Fulltextsearch
Add optional filter to searchform
Filter searchresults
Display searchresults in a clear overview
Show in which attribute the searchquery was found
Suggestions of searchquery
Work with searchresults (Export as Excellist)
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The Widgetconzept
The frontend of the EmployeePages is fully based on widgets
All contents can be shown on every page
External data, like stockdata, weatherinformation or lunchinformation can be integrated (e.g. with RSS)
Employees choose where to locate widgets (personalized and drag&drop)
Personalzied Startpage increase the productivity, because every employee focusses on the information he need
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Datamodel
Flexible datamodel enables possiblities of classical, hierarchical relationships between departments and employees (reports to, managed by)
relationships between persons (is colleague, is assistant, is friend)
But also the presentation of groups, like projecttemas or workgroups and their relationships to persons and departments
the representation of tasks and the relation to persons
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Overview about entities
EmployeePages different entities, for example…
Person Position
Business Unit/Department
Address / Location
Team / Project
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Overview about entities
Relations between entities
Person
Position
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Overview about entities
Relations between entities
Position
Person
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Overview about entities
Relations between entities
Position
Person
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Overview about functions
Oganization-overview
Profiles
Search /Expertsearch
Export
Networking
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Technical base
EmployeePages is standard based Java EE Application
All used frameworks are opensource
EmployeePages can run on different systemsauf BEA WebLogic, IBM Websphere Application Server, JBoss, JonAS, Geronimo, SAP Web Application Server, GlassFish, Tomcat
Oracle, DB2, Microsoft SQL Server 2000, MySQL, PostgreSQL, HypersonicSQL
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Technical base
Java EE standard based solutionHigh layered architectureInterfaces based on standardsComponentbased, these are flexible replaceable:
Database (JDBC)Oracle, DB2, Microsoft SQL Server 2000, MySQL, PostgreSQL, HypersonicSQL
Application-Server (JEE-compliant)BEA WebLogic, IBM Websphere Application Server, JBoss, JonAS, Geronimo, SAP Web Application Server, GlassFish, Tomcat
Web UI based on Google Web Toolkit (GWT)Synchronizedatasources (LDAP, CSV-Files, HR-OCI, HR-XML)
Klare Strukturen: MVP Pattern
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Architecture
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Employee Pages
www.employee-pages.com
How to introduce EmployeePages?
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How do EmployeePages fit to your company?
Connect EmployeePages to different systems via standard interfaces:
Integration of existing dataAllocation of existing data for existing systems
i
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Process
Project Definition WorkshopTargets and critical factors for the staffdirectory
First solutions and decisions based on the customer requirements
Solutions to needed functionalities
Solutions and ideas about the technological architecture
Priorities and benefit of the solution
Scope of services and timeline
Realization of requirements
Installation/Integration
Marketingactivities
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Process
MarketingactivitiesSmall or bigger activities
E.g. photograf
Nice students as assistance
Possible activities have to adjust to the mentality of the employees
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Current situation in many enterprises
Collaboration and Knowledgemanagement today is done by:Never ending mails
Planned conferencecalls
Projectstores
Databases with much information
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Web 2.0, Social Software and Enterprise 2.0
Web 2.01982 PC wins award as „Person of the Year“ from Time Magazine
2006 Web 2.0 „You“, everybody in the WWW, wins the award of the Time Magazin – from consumer to designer
Technologies: Ajax, WebServices, Rest, RSS, Mashup
Requirements for users:• Produce content by theirselfs• No technical or organizational effort• Readiness to quit anonymity in the internet
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Web 2.0, Social Software and Enterprise 2.0
Social Software Keyword since 2002
Software, that support human interaction
Background of this progress:
Databases with informations solves not the informationproblem
Knowledge exists not in documents but in people
ResolutionInstead of documentsmanagement, support collaboration and communication
Thats the target of social software
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Web 2.0, Social Software and Enterprise 2.0
Social Software applicationsWeblogs
Wikis Social Tagging
Social Bookmarking
Social Networking
Instand Messaging
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Web 2.0, Social Software and Enterprise 2.0
Social Software possiblitiesEasy publish content
Easy organize content with metadata through tagging
Link content and metadata
Subscription
Easy find content
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Web 2.0, Social Software and Enterprise 2.0
Enterprise 2.0 – Social Software in EnterprisesAndrew McAfee Professor, Harvard Business School 2006
What is NOT Enterprise 2.0?
No new research area
A revolution in the enterprise
What is Enterprise 2.0?
Advancement of the enterprise culture
Assign Web 2.0 and Social Software to collaboration in the enterprise