EmployeePages The next generation staff directory

Employee Pages

EmployeePages

The next generation staff directory

www.employee-pages.com

TIMETOACT GROUP, Im Mediapark 2, 50670 Köln, WWW.TIMETOACT.DE

Agenda EmployeePages

Current situation / typical use cases

What’s so special about the product

Functions

Widget Concept

Integration into the intranet

Interfaces to HR-OCI and HR-XML

Technical requirements

How to introduce EmployeePages?

Starting point

Survey „Staff Directories“ from Step Two Design

89% of the enterprises use staff directories

74% use it very often

62% are working more efficient with the staff directory

Staffdirectory is today already a killer app in enterprises!

BUT …

Every day questions

Simple questions Fragen require timeconsuming and inproductive searching:

• Who works where?

• Who reports to whom?

• Who‘s standing-in for whom?

• Who does what?

• Who has which abilities?

• Who can help?

• Who is responsible for an area?

• Where is an associate right now?

• What did s/he look like again?

• Wo we have anyone who speaks hindi ?

Motivation – corporatewide transparency

Motivation – differenct places, different data

Motivation – different places, same data

Motivation – connecting together

Motivation – finding experts

Gerlinde searches for an

experienced Projectworker inKey Account Management.

Stephan has already

experiences with projects inKey Account Management

and finished his last project

sucessful.

The special

EmployeePages… give an clear overview of the organization (as chartview or hierachical tree)

is the Corporate Facebook (Employeeprofiles, Departmentprofiles, Teamprofiles…)

Connectiong employees above borders of departments (Employee to Employee, my collegues, my contacts)

Accomplish corporate wide transparency

is the expertdirectory

What are Employee Pages? – Detailed functions

Corporate directory +

Employeeprofiles

Employeesearch

Chartview

Departmentprofiles

…

How can EmployeePages help?

More transparency in the company

Finding of Employees

Responsibilities

Experts

Helping Employees to orientate in large enterprises

All relevant and exact employee- and organizationdata is stored in one directory

Employee Pages Functions


The next generation staff directory

Personalized Startpage – „All data, I need”

Personalized Startpage

Employees can choose which data should be shown on their startpage

The provision of all content is central configurable

Optimale customizing on the needs and tasks of every employee

Starting point for all functions

Information to department, position, task on one page

Widgetconzept allows individual customizing

Employeeprofile

Information Employeeprofile

Display contactdata

Information about tasks, department, position

Display projects of the employee

Show colleagues (deputies, colleagues, assistants)

Display activities, experiences, interests, education

Functions EmployeeProfile

Employee edit their own data

Export of contactdata as businesscard (vCard)

Uploading documents and links

Display reportingline

Employees choose their deputies, assistants, colleagues

Departmentprofile

Information Departmentprofile

Display tasks of the department

Overview about current projects

General Information about the department

Display all memebers and subunits as hierachical tree

Show department news

Show links/documents of the department

Edit Departmentprofile

Edit Departmentprofile

Richtextfield for the description of the department

Insert documents/files

Format Text for a better overview

Insert current projects

Hierarchical Treeview

Functions Hierarchical Treeview

Display organization as hierarchical tree

Quick overview about affiliations of persons and departments

Easy and quick navigation through the whole organization structure

Export of departments to Excel and PDF

Excel Export Treeview

Organization chart

PowerPoint Export of organization chart

Organization chart functions

Clear overview about organization as organization chart

organization chart will be generated, not fixed like in PowerPoint

Easy navigation through the organization

Quick „Browsing“ through the organization structure

Export organization chart to PowerPoint and PDF

Employeesearch

Searchfunctions

Fulltextsearch

Add optional filter to searchform

Filter searchresults

Display searchresults in a clear overview

Show in which attribute the searchquery was found

Suggestions of searchquery

Work with searchresults (Export as Excellist)

The Widgetconzept

The frontend of the EmployeePages is fully based on widgets

All contents can be shown on every page

External data, like stockdata, weatherinformation or lunchinformation can be integrated (e.g. with RSS)

Employees choose where to locate widgets (personalized and drag&drop)

Personalzied Startpage increase the productivity, because every employee focusses on the information he need

Datamodel

Flexible datamodel enables possiblities of classical, hierarchical relationships between departments and employees (reports to, managed by)

relationships between persons (is colleague, is assistant, is friend)

But also the presentation of groups, like projecttemas or workgroups and their relationships to persons and departments

the representation of tasks and the relation to persons

Overview about entities

EmployeePages different entities, for example…

Person Position

Business Unit/Department

Address / Location

Team / Project


Relations between entities

Person

Position


Relations between entities

Position

Person

Overview about functions

Oganization-overview

Profiles

Search /Expertsearch

Export

Networking

Technical base

EmployeePages is standard based Java EE Application

All used frameworks are opensource

EmployeePages can run on different systemsauf BEA WebLogic, IBM Websphere Application Server, JBoss, JonAS, Geronimo, SAP Web Application Server, GlassFish, Tomcat

Oracle, DB2, Microsoft SQL Server 2000, MySQL, PostgreSQL, HypersonicSQL

Technical base

Java EE standard based solutionHigh layered architectureInterfaces based on standardsComponentbased, these are flexible replaceable:

Database (JDBC)Oracle, DB2, Microsoft SQL Server 2000, MySQL, PostgreSQL, HypersonicSQL

Application-Server (JEE-compliant)BEA WebLogic, IBM Websphere Application Server, JBoss, JonAS, Geronimo, SAP Web Application Server, GlassFish, Tomcat

Web UI based on Google Web Toolkit (GWT)Synchronizedatasources (LDAP, CSV-Files, HR-OCI, HR-XML)

Klare Strukturen: MVP Pattern

Architecture

Employee Pages


How to introduce EmployeePages?

How do EmployeePages fit to your company?

Connect EmployeePages to different systems via standard interfaces:

Integration of existing dataAllocation of existing data for existing systems

i

Process

Project Definition WorkshopTargets and critical factors for the staffdirectory

First solutions and decisions based on the customer requirements

Solutions to needed functionalities

Solutions and ideas about the technological architecture

Priorities and benefit of the solution

Scope of services and timeline

Realization of requirements

Installation/Integration

Marketingactivities

Process

MarketingactivitiesSmall or bigger activities

E.g. photograf

Nice students as assistance

Possible activities have to adjust to the mentality of the employees

Current situation in many enterprises

Collaboration and Knowledgemanagement today is done by:Never ending mails

Planned conferencecalls

Projectstores

Databases with much information

Web 2.0, Social Software and Enterprise 2.0

Web 2.01982 PC wins award as „Person of the Year“ from Time Magazine

2006 Web 2.0 „You“, everybody in the WWW, wins the award of the Time Magazin – from consumer to designer

Technologies: Ajax, WebServices, Rest, RSS, Mashup

Requirements for users:• Produce content by theirselfs• No technical or organizational effort• Readiness to quit anonymity in the internet


Social Software Keyword since 2002

Software, that support human interaction

Background of this progress:

Databases with informations solves not the informationproblem

Knowledge exists not in documents but in people

ResolutionInstead of documentsmanagement, support collaboration and communication

Thats the target of social software


Social Software applicationsWeblogs

Wikis Social Tagging

Social Bookmarking

Social Networking

Instand Messaging


Social Software possiblitiesEasy publish content

Easy organize content with metadata through tagging

Link content and metadata

Subscription

Easy find content


Enterprise 2.0 – Social Software in EnterprisesAndrew McAfee Professor, Harvard Business School 2006

What is NOT Enterprise 2.0?

No new research area

A revolution in the enterprise

What is Enterprise 2.0?

Advancement of the enterprise culture

Assign Web 2.0 and Social Software to collaboration in the enterprise

EmployeePages The next generation staff directory

Business

Transcript of EmployeePages The next generation staff directory