Post on 14-May-2018
Education Management Information SystemProject Status Report
Prepared for the Knox County Board of Education
by Gary Spencer
7 December 2009
The Project
• Knox County Schools and the Knoxville Area Chamber Partnership are working together to design, develop, and implement an Education Management Information System that will enable district employees to make “knowledge-based” rather than “data-free” decisions.
• The goal of the project is to use current technology and to adopt proven education management practices to transform the masses of data the district routinely collects into actionable knowledge.
• Targeted practices range from those used to monitor and manage district-wide, school level, and program financial and non-financial resources toindividualized instruction for each of the district’s 56,000 students.
• The “backbone” of the EMIS is a data-warehouse designed to hold 15 years of data.
7 December 2009 1 Prepared by: Gary Spencer
The Project Time Line
• January – December 2007: KCS and KACP initiated dialogue and
developed a “strategic partnership” type relationship.
• January – April 2008: KACP enlisted aid of UTK-MBA program to evaluate
KCS need. Board of Education endorsed and authorized the project.
• April – November 2008: KCS source systems reviewed and documented.
• August 2008 – February 2009: Data warehouse procurement process.
• December 2008: Dr. McIntyre’s vision published.
• June 2009: Five year strategic plan adopted.
• January 2009 – September 2010: Data warehouse construction period
and development of tools to support education management.
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Data Warehouse Construction Approach
• Locate and analyze electronic data stored in source system files.
• “Map” the electronic data to storage locations in the data warehouse.
• Organize the work in phases, during which we extract defined sets of data
from source systems; then transform and copy the data to the warehouse
using “business rules.”
• Where feasible, load four years of historical data and then update the
warehouse nightly based on changes or additions made during the current
academic year.
• Each phase includes a “shake down” period for quality assurance.
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Phase I and II “Shake Down” Periodjust concluded phase
• Data loaded to the warehouse (approximately 40 million records)–
– Demographics: Students, teachers, principals, and administrators.
– Classes: Student and teacher schedules.
– Attendance: Daily and period.
– Assessments: TCAP, Explore, Plan, ACT, and Gates MacGinitie.
• Four years of history for most data.
• Piloting in 17 schools with more than 100 “lead users.”
• Lead Users: Principals, assistant principals, and school counselors.
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Current Data Discovery In Processest. completion – February 2010
• Graduation and withdrawal related data–
– Ninth grade cohort designation.
– Diploma type or withdrawal code.
– Graduation credits earned.
• Course grades and grade point average.
• Mobility – detail and summary.
• Additional assessments–
– Gateway and End of Course exam scores.
– TCAP objective level data and 5th, 8th, and 11th grade writing exams.
– Advance Placement exam scores.
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Data to be Loaded in Later Project Phasesthrough September 2010
• Sub-sets of student classification–
– Special education.
– Limited English proficiency.
– Discipline – Detail and summary.
• Teachers—
– Attendance.
– Certification.
• School level cost management.
• Programs.
• Extra-curricular activities.
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How the System Will be Used
• Dashboard Indicators
– Quick high-level view.
– With drill down capability.
• Queries
– Standard.
– Ad hoc.
• Reports
– Static.
– Dynamic.
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Columns: TCAP.Proficiency Level:Math (Student:2008-2009); Rows: TCAP.Proficiency Level:Math (Student:2007-2008);
Background: Count of Student [Linked]; All Time; Results; Below Proficient Proficient Advanced All
Below Proficient 992 734 17 1,752Proficient 689 5,331 1,393 7,422Advanced 15 1,483 8,423 9,922All 1,706 7,566 9,838 19,129
Trouble!
Querying the DataSelecting a Cohort – Matching Over Time
Same Students
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Diffusion to Other Users
Expand the user network from the “lead user” piloting schools.
Recruit a core user group at each of the remaining schools.
Focus initially on high schools, then middle, followed by elementary.
In-school user network expansion in collaboration and in cooperation with each school principal.
Support for the teams implementing the strategic plan.
“Groundbreaking” ceremony on December 11 at Gresham.
7 December 2009 11 Prepared by: Gary Spencer