Education Management Information System Project Status...
Transcript of Education Management Information System Project Status...
Education Management Information SystemProject Status Report
Prepared for the Knox County Board of Education
by Gary Spencer
7 December 2009
The Project
• Knox County Schools and the Knoxville Area Chamber Partnership are working together to design, develop, and implement an Education Management Information System that will enable district employees to make “knowledge-based” rather than “data-free” decisions.
• The goal of the project is to use current technology and to adopt proven education management practices to transform the masses of data the district routinely collects into actionable knowledge.
• Targeted practices range from those used to monitor and manage district-wide, school level, and program financial and non-financial resources toindividualized instruction for each of the district’s 56,000 students.
• The “backbone” of the EMIS is a data-warehouse designed to hold 15 years of data.
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The Project Time Line
• January – December 2007: KCS and KACP initiated dialogue and
developed a “strategic partnership” type relationship.
• January – April 2008: KACP enlisted aid of UTK-MBA program to evaluate
KCS need. Board of Education endorsed and authorized the project.
• April – November 2008: KCS source systems reviewed and documented.
• August 2008 – February 2009: Data warehouse procurement process.
• December 2008: Dr. McIntyre’s vision published.
• June 2009: Five year strategic plan adopted.
• January 2009 – September 2010: Data warehouse construction period
and development of tools to support education management.
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Data Warehouse Construction Approach
• Locate and analyze electronic data stored in source system files.
• “Map” the electronic data to storage locations in the data warehouse.
• Organize the work in phases, during which we extract defined sets of data
from source systems; then transform and copy the data to the warehouse
using “business rules.”
• Where feasible, load four years of historical data and then update the
warehouse nightly based on changes or additions made during the current
academic year.
• Each phase includes a “shake down” period for quality assurance.
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Phase I and II “Shake Down” Periodjust concluded phase
• Data loaded to the warehouse (approximately 40 million records)–
– Demographics: Students, teachers, principals, and administrators.
– Classes: Student and teacher schedules.
– Attendance: Daily and period.
– Assessments: TCAP, Explore, Plan, ACT, and Gates MacGinitie.
• Four years of history for most data.
• Piloting in 17 schools with more than 100 “lead users.”
• Lead Users: Principals, assistant principals, and school counselors.
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Current Data Discovery In Processest. completion – February 2010
• Graduation and withdrawal related data–
– Ninth grade cohort designation.
– Diploma type or withdrawal code.
– Graduation credits earned.
• Course grades and grade point average.
• Mobility – detail and summary.
• Additional assessments–
– Gateway and End of Course exam scores.
– TCAP objective level data and 5th, 8th, and 11th grade writing exams.
– Advance Placement exam scores.
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Data to be Loaded in Later Project Phasesthrough September 2010
• Sub-sets of student classification–
– Special education.
– Limited English proficiency.
– Discipline – Detail and summary.
• Teachers—
– Attendance.
– Certification.
• School level cost management.
• Programs.
• Extra-curricular activities.
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How the System Will be Used
• Dashboard Indicators
– Quick high-level view.
– With drill down capability.
• Queries
– Standard.
– Ad hoc.
• Reports
– Static.
– Dynamic.
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Columns: TCAP.Proficiency Level:Math (Student:2008-2009); Rows: TCAP.Proficiency Level:Math (Student:2007-2008);
Background: Count of Student [Linked]; All Time; Results; Below Proficient Proficient Advanced All
Below Proficient 992 734 17 1,752Proficient 689 5,331 1,393 7,422Advanced 15 1,483 8,423 9,922All 1,706 7,566 9,838 19,129
Trouble!
Querying the DataSelecting a Cohort – Matching Over Time
Same Students
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Diffusion to Other Users
Expand the user network from the “lead user” piloting schools.
Recruit a core user group at each of the remaining schools.
Focus initially on high schools, then middle, followed by elementary.
In-school user network expansion in collaboration and in cooperation with each school principal.
Support for the teams implementing the strategic plan.
“Groundbreaking” ceremony on December 11 at Gresham.
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