ECM - SYSTEM DocSpace Rational. Practical. Personal.

Who we are?• Established in 2007• Specializing in Microsoft SharePoint and Project

technologies. • The 2015 Microsoft Partner of the Year Award in the

nomination Project and Portfolio Management.• Developed platform to automate document-centric

business processes – DocSpace – and solutions on it – document management, CRM, project management etc.

DocSpace platform – what is it and what is it for?

ECM- system DocSpace - is advanced document and business process management software integrated in Microsoft SharePoint

Flexible tool for creating document management solutions. Adaptation to individual customer needs by clients themselves, minimizing costs of implementation and later use.The areas of implementations: electronic archive, document management, project and project document management, customer relationship management

DocSpace platform featuresRational – low total cost of ownership

Practical – the ready-to-use tools included in the DocSpace platform allow for quick setup of document management solutions as well as rapid modifications, allowing time and resources required for projects to be cut in half Personal – DocSpace has simple and convenient user interface that allows customers build the solution on their own and process documents of any complexity.

Everything - everywhere – any time…

Collaboration through web, tablet- and mobile-friendly, supporting cloud technology

• Follow business processes strictly, be sure all is done according to the process requirements

• Control employees’ workload• Access documents anytime and from everywhere – in

office, at home, on business trip, on vacation and with strong security

Simplify routines – think about important !

Everyday leadership needs ?

everything - everywhere – any time… and make a perfect decision!

• Think less and do more - DocSpace does the rest

• As simple tasks as it can be - difficult to make mistakes

• The system suggests possible decisions and the employee selects the correct one

Everyday employee needs?

…simple and convenient

From the clients’ point of viewAn implementation of the ECM-system DocSpace allows to create an integrated environment which supports a document throughout its lifecycle. Such environment consolidates all the employees within an organization and allows to:• regulate all documentation processes,• organize prompt workflow management using reliable and convenient MS Office

applications (including Office 365),• implement automatic control over executive discipline,• reduce time consumption and efforts for internal decision-making due to

minimizing time for document processing,• organize convenient attributive and contextual content search using different

scripts,• provide safe, long-term document storage.

An implementation of the ECM-system DocSpace is a critical factor of a Client’s management quality.

Advantages of the ECM-system DocSpaceDocSpace includes all Microsoft SharePoint functionality with the possibility of extending functionality : • Includes all necessary functionality for automation of document

management workflow• Minimizing costs of implementation. Easy and flexible customization,

simple self-installation and set-up, adaptation without programming specialists

• Optional configuration of business processes of any complexity. Supports strict procedures and complex approval processes as well as free assignment management, integration with email services and popular messengers

• Includes ready to use reports. Provides wide users, processes and documents analysis (records). Supports access control based on user’s role in organization and in business processes, document attributes and lifecycle state

• Transparent and reasonable pricing

Improve business processes

• Model business process as a set of connected actions that have to be accomplished by designated person within pre-defined time limits

• DocSpace will do the rest

How does it work…

Create a document form and fill in document attributes

Upload documents in any format

Send a document via a route according to an assigned process of its executing

System automatically and timely generates tasks to an assigned manager to meet deadlines

Monitoring document state and tracking history

Analyze it!

Electronic archiveThe systemized and reliable storage of significant documents which have already been completed.

Attributive and full-text search within various types of content: - attributive search (registration number, date, contractor etc.): - full-text search (via document text ).

• Diadoc is a system for electronic relevant in law documents interchange between companies

• DocSpace integrates with Diadoc to provide customers with full scale document management system including inner and outer document routing and processing

Electronic Digital Signature• DocSpace supports simple Electronic Digital

Signature in its nature• Customer may choose to implement qualified

electronic digital signature with DocSpace as well – Public Key Infrastructure should be implemented to use this feature

Featured clients Huge logistic company moved all business processes into DocSpace environment, besides Intranet portal and mobile access

Contract and general document management, CRM, intranet portal

2000 users in general document management, procurement management and permits management

Procurement management according to federal law. Winner of the “Project of the year” contest

Investment group holds and manages more than 30 companies around the world. DocSpace helps to keep order in juridical documents and their conveyance between countries

DocSpace like most Microsoft applications is available online:

• No upfront payments – don’t need any hardware and servicemen to start work

• Pay as you go – you pay for active accounts only. You need more – you get more, you can choose pay monthly or annually

• Always latest versions, no upgrade headache: everything run smooth

Be mobile!

Price and terms of DocSpace implementation for the Russian market

Licenses of ECM system DocSpace for 100 users is RUB 400 000

For precise calculations please request the offer

Cost of implementation services and training (incl. customization of one business process) is RUB 370000.

Project implementation in 1,5 month

Questions?Contact us!

http://www. docuway.cominfo@docspace.ru