Post on 01-Feb-2020
Contents
AboutNAUIGreenDiverInitiative……………………………………………………………………………………… 3 GDIMission WhyRaiseFundsforGDI?TypesofEvents………………………………………………………………………………………………………………….. 4 SampleEvents SafetyFirstRegisteryourEvent……………………………………………………………………………………………………………. 6 FundraisingEventPromotionalPackages FundraisingEventRegistrationFormPlanyourEvent………………………………………………………………………………………………………………….. 8 EventBudgetPromotingyourEvent………………………………………………………………………………………………………… 9Documents………………………………………………………………………………………………………………………… 10 SamplePressRelease SponsorRequestLetter/EmailTemplate Post-EventThankYouSponsorLetter/EmailTemplate AwardCertificateTemplatePost-EventReporting………………………………………………………………………………………………………… 14
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FormedbytheNationalAssociationofUnderwaterInstructors(NAUIWorldwide),inassociationwiththeDisneyWorldwideConservationFund(DWCF),theNAUIGreenDiverInitiative(GDI)isacommunityofindividualsdedicatedtoconservingandpreservingouraquaticworld.GDIisagrass-rootsorganizationfueledbyNAUIWorldwidemembersandfriends.Althoughdiversareimportanttoourcommunity,GDIisopentoeveryone.Membersmaybeenvironmentalactivists,scientist,beach-goersorboaters,buttheyallshareacommonandgenuineconcernforthevitalityoftheenvironment.
WhyraiseFundsforGDI?Asaregistered501(c)(3)tax-deductibleorganization,GDIreceivesfundingfromprivatedonationsandgrants.Whilecurrentlyayoungorganization,GDIisalreadybuildingareputationforsupportingprojectsacrosstheglobe,including:
• Oceandebrisandbeachcleanupevents• Coralreefpreservationandrestorationprojects• Marinelifepreservationprograms• Nativeplantpreservationprograms• Environmentalresearchgrants
BysupportingGDIwithyourfundraisingeventyouareprovidingessentialresourcesforGDItosupportevenmoreprojects.ThroughtheGDIDive4ChangeChallenge,individualGDImemberscancreateandcustomizeapersonalfundraisingpage.Weprideourselvesongivingbacktoourdonorsandmembersbyprovidinggrantsforprojectsrelatedtothepreservationandconservationofouroceansandwaterways.Avibrantandcleanenvironmentisvitalforthelong-termsustainabilityofthedivingindustry.
Thankyouformakinganimpact!Wecouldn’tdoitwithoutyou.
AboutNAUIGreenDiverInitiative
Mission
TheNAUIGreenDiverInitiativeempowersindividualstopreserveandconserveouroceanplanet.
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HolidayRelatedEvent Createaneventincorporatingaholidaytheme:Halloween:UnderwaterPumpkinCarvingContestSt.Patrick’sDay:“GreenwithEnvy”underwatertreasurehuntEaster:Conductaneco-friendlyeasteregghunt(noplasticeggs!).Useyourlocalwaterways,andhaveparticipantsusekayaksorcanoes.
TrashyDiverContest ParticipateintheRoddenberryAdventure’sTrashyDiverContest,sponsoredbyNAUIGreenDiverInitiative.TolearnmoreaboutthisannualGDIeventvisit:www.roddenberryadventures.com/trashy-divers/
Dive4ChangeDay Organizeaspecialdivecharterwithaportionofthecharter’sproceedsbenefitingtheNAUIGreenDiverInitiative.
EarthDay PlanacommunitywideNAUIGreenDiverIntitiativebeachclean-upevent.Collaboratewithotherdiveshops,localgovernmentagenciesandneighborhoodbusinesses.
Raffle Workwithlocalbusinessesanddivemanufacturestodonateprizes.
“GivesomeGreen”DiveShopDay IncorporateapercentageofyoursalestoGDI.AdvertiseyoursaleasabenefitforNAUIGreenDiverInitiative.
TypesofEventsSelecttherighteventforyou
OrganizingafundraisingeventisafunandrewardingactivitythatnotonlyhelpssupporttheNAUIGreenDiverInitiative,butalsospotlightsthepositiveimpactyourbusinessismakingonthecommunityandyourlocalwaterways.Choosinganeventthatisfunandmemorableiseasywithjustalittlecreativityandplanning.Youarefortunate,asadiver,toparticipateinauniqueadventuresport.Leveragethisopportunitytoorganizeaneventthatisnotlikeyoureverydaybakesale,carwashorfunrun.Getyourcreativemindgoingandhavefunselectinganeventthatwillputapositivespotlightonyou,yourbusinessandcommunity.
Keystoasuccessfulevent
• Selectamanageableenvironmentallyfriendlyevent• Setandtrackyourgoals• Collaboratewithyourcommunity• Thankyourdonorsandsponsors• Recruitandengagevolunteerstohelpyou• HAVEFUN!
Belowaresomeideastohelpsparkyourcreativity.Itisimportanttorememberthatnoteveryeventneedstobedive-related.Dependingonyourgoal,considerselectinganeventthatinvolvesdiversandnon-divers.
Samplelistofevents
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SafetyFirstNAUIWorldwidebelievesin“DiveSafetyThroughEducation.”Promoteafunandsafeenvironmentforyoureventparticipants.Belowaresomesafetytipstoconsider(Thisisnotancomprehensivelist):
• Makesurealldiversarecertifiedtothelevelneededfortheconditionsofthedive.Requireparticipantstoshowtheircardastheyarrivefortheevent.
• Knowyourdivesite.Chooseafamiliarsite;mapthesitenotingnatural/manmadelandmarksandareasofstrongcurrents.
• PracticeGreenDiving.Stresstheimportanceofprotectingthedivingenvironmentthroughproperbuoyancycontrol.Emphasizepersonalresponsibilityinyourdivebriefing.
• Planyourdive.Diveyourplan.• Haveallparticipantssignappropriateforms.Remembertoincludeanyliabilityreleaseandmodelrelease
forms(photography).• Confirmyourinsurancepolicyprotectsyouandyourstorefromliability.• EmergencyPlanning:
o Assignsafetyteamstoassistandtrackparticipantsinandoutofthewater.IncludecaptainsthatareNAUI-certifiedinrescuediving.
o AssignDivemastersunderwatertoassistandmonitordiversbelow.o Conductapre-eventemergencyplanningmeetingforalleventvolunteers.o SetupaFirstAidStation.Dependingonthesizeofyoureventconsiderworkingwithlocalemergency
agenciestoensuretherightleveloffirstaidcareisprovided.Consideranyspecialequipmentneeded,likeoxygenandanAED.
• Haveaweatherplaninplace.Monitortheweatherbeforeandduringtheevent.Considerincludinganinclementweatherdatewhenpromotingyourevent.
• Permits.Contactyourlocalgovernmentofficetodetermineifthereareanypermitsthatarerequired.• Beawareofenvironmentalregulations.Everyregionhasdifferentrulesinregardstoactivitiesconductedin
protectedenvironments.Contactregulationofficialstoensureyoureventisincompliance.MentionyouarepromotingaNAUIGreenDiverInitiativewiththemissionofpreservingandconservingouroceanplanet.
• Createaneventchecklist.• Publicrestrooms.Besureyouhavetheproperfacilitiesavailableforthesizeofevent.Contactyourlocalwaste
managementofficeformoreinformation.
OtherConsiderations
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RegisteryourDive4ChangeEventFundraisingEventPromotionalPackages
ThankyouforyourinterestinsupportingtheNAUIGreenDiverInitiative(GDI)withyourfundraisingevent.BelowisamenuofpromotionalservicesGDIwillprovidetomakesureyoureventisahugesuccess.Toreceiveasupportpackage,mailoremailyourcompletedNAUIGreenDiverInitiativeEventFundraiserRegistrationformonpage7atleastONEMONTHinadvanceofyoureventto:
NAUIGreenDiverInitiative NAUIGreenDiver@NAUI.org9030CamdenFieldPkwyRiverview,FL33578
ImportantInformation• AllproperlycompletedregistrationformsmustbefilledoutandreceivedbytheNAUIGreenDiverInitiative
officeatleastONEMONTHinadvanceofyourevent.• AllpackageswillbesenttotheeventcoordinatorlistedontheEventFundraiserRegistrationform• NeweventswillbegivenPackage3.ThiscanbenegotiatedbycallingtheNAUIGreenDiverInitiativeoffice
at(813)628-6284.*Promotionalitemsandquantitiesaresubjecttochangedependingtoavailability
FundraiserEventLevels(EstimatedDonationtoNAUIGreenDiverInitiativeafterevent):Package1: $5,000+Package2: $1,000–$4,999Package3: upto$999
Package1 Package2 Package3NAUIBrochurePackage* 100 50 50NAUIGDIDecal* 100 75 50NAUIGDITemporaryTatoos*
100 75 50
NAUIGDIFlag* Yes(2) Yes(1) Yes(1)RafflePrizes* Select3ofanycombination:
-NAUIScubaDiverEducationSystem
-AdvancedScubaDiverSystem(Upto$300MSRP)
NAUIGDIWaterBottle(10)
NAUIScubaDiverSystem(1)NAUIAdvancedScubaDiver
System(1)NAUIGDIWaterBottle(5)
NAUIScubaDiverSystem(1)
ListingonNAUIWorlwideandGDIWebsites
Yes Yes Yes
PostonNAUIandGDIsocialmediapages
Yes Yes Yes
FreeFundraisingWebsite Yes Yes YesListinginatleastoneeditionofSources
Yes Yes -
AtleastoneE-blast Yes Yes -AtleastoneNAUIrepresentative(musthave4monthsadvancenotice)
Yes - -
SpotlightarticleinSources Yes - -
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RegisteryourDive4ChangeEventFundraisingEventRegistrationForm
ThankyouforyourinterestinsupportingtheNAUIGreenDiverInitiative(GDI)withyourfundraisingevent.PleasecompletethisformtoregisteryoureventwithGDI.ThisformwillbeusedtoassignaGDIpromotionalpackageforyourevent(Page6).
Organization/BusinessName:
Address:
ContactName:Zip:
City: State:
ShippingAddress–NoP.O.Boxesplease(ifdifferent):
ContactPhone: ContactEmail:
TypeofEvent:
EventInformation:
TitleofEvent:
StartDate: EndDate:
EventDescription(pleaseattachallpromotionalmaterial):
Eventlocation(Addressifavailable):
EventorHostWebsite: ExpectedAttendance:
FundraisingGoalforEvent:$ NAUIMemberNumber(ifapplicable):
City: State: Zip: Country:
Country:
ContactInformation:
Pleaseemailormailthisformalongwithpromotionalmaterialandphotosto:
NAUIGreenDiverInitiative9030CamdenFieldPkwyRiverview,FL33578
NAUIGreenDiver@NAUI.org
PastAttendance:
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PlanyourEventSampleFundraisingEventPlanningSchedule–Trackinganddocumentingyoureventisvitalfortheoverallsuccessofyourevent.EmailtheGDIofficeatnauigreendiver@naui.orgtoreceiveadownloadableversionofthisform.
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PromotingyourEvent
Withalittlestrategicplanning,youreventwillbeahit!Thefollowingisalistofpromotionalideas:
Tips:• Utilizefreeservices,likesocialmediaandlocalnews
agencies.• Beconsistentwithyourmessaging.• Considerpostinga“save-the-date”toyouremail
signature,onsocialmediasitesandthroughthelocalmedia.
PressRelease Contactyourlocalmediaoutletstodeteminedeadlinesforsubmitting.Asamplepressreleaseisprovidedonpage10.
Poster/Flyer Createacolorfulandcatchyflyertohangupinyourbusiness.Asklocalbusinesessandsponorstohangthemontheirstorefront.Createa.PDFversionsoyoucansenditviaemail.Encourageyourstafftopushtheeventwhentheyareinteractingwithcutomers.
Newsletters/Website Postyour“save-the-date,”eventlogos/imagesandflyer.PDFinyourbusinessnewsletterand/oronyourwebsitehomepage.Invitestaffphotographerstoattendtheeventtocaptureimages.
Event“Swag” Createacustomt-shirt,hatorotherapparelforyourevent.Havefunwithit!Newspapers Onceyousendapressrelease,considersettingupanonsiteinterview.Inquireabout
anyfreeservicesprovidedforeventsthatmaysupportanon-profit.SocialMedia SetupandeventthroughyourFacebookpage.Sendaninvitetoallyour“friends.”
CreateauniqueTwitterhashtag(#)foryourevent.Include#GreenDiver,#NAUIand#Dive4Changeinyourpostssowecanhelppromoteyourevent.UseTwitterandInstagramduringtheeventtoshareupdatesandphotos.
TVandRadio Withadvancedplanningmostlocalstationsandcablecompanieswillofferfreepublicserviceannouncementsaboutlocaleventsandfundraisers.Contactlocalmorningandrush-hourshowstodoalivebroadcasttheduringyourevent.
VIP’s Doyouoryourclientsknowanylocalorregionalcelebrities?Invitethemtomakeapublicappearanceorprovideaquote.Don’tforgettocontactanygovernmentofficials.Electionyearsaretheperfecttime.Candidateslookforpubliceventstoattend.
NAUI NAUIWorldwideandNAUIGreenDiverInitiativewillpromoteyourevent.Seequalifiyinglevelsofsupporttheonpage6.
Dive4ChangeWebsite CreateyourownFREEDive4Changesocialfundraisingwebsitetopromote,solicitandtrackyourdonations!
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FORIMMEDIATERELEASE Contact: (CoordinatorName) (PhoneNumber)
LocalDiveShop’sEventRalliestheCommunitytoPreserveourWaterways
(DiveShopName)toOrganize(TypeofEvent)inSupportoftheNAUIGreenDiverInitiative
(YourCity,State,andCountry)–(Date)–(DiveShopName)of(City)hasplannedaneventsupportingtheNAUIGreenDiverInitiative,a501(c)(3)non-profitdedicatedtoempoweringindividualstopreserveandconserveouroceanplanet.Thisyear’seventwilltakeplaceon(dayoftheweek),(monthdate,andyear)at(location).Morethan(#ofparticipants)diversandwaterenthusiastsareanticipatedtoattend.Theeventisopentothepublicandbeginsat(timeofeventa.m.orp.m.).[***Writeashortquoteaboutyourevent,whyitisimportantandwhyyouaresupportingNAUIGreenDiverInitiativewithyourevent***][Listanyentryfees,“bigticket”raffleorsilentauctionitemsandticketprice]Thankyouto[name(s)ofsponsor(s)]forsponsoringthisevent.Limitedspaceisstillavailable.Contact(ContactName)at(ContactInformation)by(DeadlineDateandTime)toreserveyourspot.
###
AboutNAUIGreenDiverInitiativeFormedin2010bytheNationalAssociationofUnderwaterInstructors(NAUIWorldwide),theNAUIGreenDiverInitiative(GDI)isaglobalcommunityofdiversandindividualsdedicatedtoconservingandpreservingouroceanplanet.Agrass-roots501(c)(3)non-profitorganization,GDIisfueledbydivers,environmentalactivists,scientist,beach-goersandboaters,allsharingacommonandgenuineconcernforthevitalityofthemarineenvironment.LearnmoreabouthowyoucanbecomeaNAUIGreenDiverathttp://www.nauigreendiver.org/.FriendusonFacebookorcall813-628-6284.
DocumentsPressRelease
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SponsorshipRequestLetter/Email
(Date)Dear(ProspectiveSponsorName):
On(Dayofevent,monthdate,andyear),(Nameofyourbusiness)willhostourinaugural(typeofevent)asafundraiserforNAUIGreenDiverInitiative(GDI).Weareexcitedtoengageourcommunityanddoourparttopreserveandconserveourlocalwaterways.Thiseventwillbeahugesuccesswithsupportfrombusinesseslikeyours.The(typeofevent)willtakeplaceat(eventlocation).Weareexpectingalargegroupof(Numberofparticipants)participants.AllproceedswilldirectlygotosupporttheNAUIGreenDiverInitiative.Tohelpmakethiseventasuccess,weareaskingfor(sponsorships/donations)fromthecommunitywedobusinesswith.Wewillgiveyourcompanyrecognitioninoureventflyerandinallpressreleases.Inadditiontodisplayingyourcompany’snameattheevent,yourwebsitelinkwillbelistedonourwebsite.Anyhelpyoucangiveisgreatlyappreciatedandvalued.Ifyouhaveanyquestionspleasecontactmeat(emailandphonenumber).Thankyouforyourconsideration.Sincerely,(Yourname)AboutNAUIGreenDiverInitiativeFormedin2010bytheNationalAssociationofUnderwaterInstructors(NAUIWorldwide),theNAUIGreenDiverInitiative(GDI)isaglobalcommunityofdiversandindividualsdedicatedtoconservingandpreservingouroceanplanet.Agrass-roots501(c)(3)non-profitorganization,GDIisfueledbydivers,environmentalactivists,scientist,beach-goersandboaters,allsharingacommonandgenuineconcernforthevitalityofthemarineenvironment.LearnmoreabouthowyoucanbecomeaNAUIGreenDiverathttp://www.nauigreendiver.org/.FriendusonFacebookorcall813-628-6284.
Tips:
• Contactmanufacturesyoudobusinesswithregularly.• Considercontactingyourclients.Dotheyownorworkfor
alocalbusiness?• Beclearaboutrecognitionexpectations.Onlypromise
whatyoucandeliver.• Considerhavingsponsorshiplevels.
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(Date)Dear(SponsorName):
Thankyouformakingthe(eventname)ahugesuccess!On(Dayofevent,monthandyear)wehostedover(#ofattendees)participantsforourinaugural(typeofevent).Weraised$(Amount)!Becauseof(SponsorName),wewereabletokeepourexpensestoaminimumallowingallproceedstosupporttheNAUIGreenDiverInitiative(GDI).[***Giveshortdescriptionoftheevent,highlightingmemorablestoriesorquotes.***][***Consideraddingapictureortwo-includeaphotoofanyeventsignagewiththesponsor/donornamelisted.***]Again,Iappreciateyourgenerosityanddedicationtohelpingpreserveandconserveourlocalwaterways.Ilookforwardtofuturecollaborationssupportingourcommunity.Sincerely,(Yourname)
Tips:
• Thankyoursponsorsanddonors.• SendaThankYounotewithin48hoursafter
commitment.Ifitemsweredonated,listthemintheletter.
• Addapersonaltouchwithahand-writtennote.• FollowupwithaThankYouphonecall.
Post–EventThankYouSponsorLetter/Email
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ThankYouforHelpingPreserveandConserveourOceanPlanet.
Awardedto
_____________________________
On
_____________________________
www.NauiGreenDiver.org
Post-EventReport
Documentyoursuccesssoyouwillbereadytotackleitagainnextyear.
EventCoordinator(s)
CommitteeMembers
NumberofVolunteers
Attendance:(registered/actual)
EventLocation
PromotionalMaterials
Expenses:(budgeted/actual)
Fundraising:(goal/actual)
TotalDonatedtoNAUIGDI
Sponsors
PrizeDonors
Notes:Whatwentwell?Improvements?
Wanttoshareyoursuccesswithus?Wewouldenjoylearningabouttheevent.Sendacopyofthisreportto:NAUIGreenDiverInitiative NAUIGreenDiver@NAUI.org9030CamdenFieldPkwyRiverview,FL33578
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