December2010 Chapter WebEx

Mary Beth Lech, CFCM, FellowNCMA Chapter Relations Manager1.800.344.8096 x1119mlech@ncmahq.org

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Today’s Agenda• WebEx Recordings • Staff News• Today’s Special Guest• GCMC News• New Chapters Chartered• Walter R. Graalman Awards• Chapter Annual Reports• Scholarship and 1099 guidance• World Congress 2011

– Call for Presentations– Call for Volunteers– Save the Date

• NCMA Polo Shirts• NES Information• Small Business Virtual Conference• Webinars on Demand• Certification News• NCMA Journal• Upcoming events

– Mid Year 2011– ADC 2011

• The CAN SPAM Act• Awards and Honors• Did You Know…?• Social Media• What’s On Your Mind?

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Monthly Chapter Leader WebEx Recordings Now Available

•NCMA’s monthly chapter WebEx discussions are now being recorded for you to listen to as a refresher at a later date.

•Go to the NCMA Intranet and in the left column, click on WebEx Recording Links. Copies of the briefing charts are also available for you to download at Chapter Telecon Charts, also located in the left column of the Intranet main page.

 

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Staff News• Katie Minan hired as the new Education Program

Administrator.

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Today’s Special Guest…

•Angie Deren, President of NCMA Lone Star Chapter in Austin TX and member of the University Outreach and Relations Committee

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University Outreach and Relations Committee

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University Outreach and Relations Committee Purpose• The University Outreach and Relations Committee

connects the association and the contract management profession to students, faculty, and administrators in the academic world.

• The Committee is responsible for gathering information on educational programs of institutions of higher learning, identifying contract management specific or related degree or certificate of completion programs, ensuring these institutions, their faculty, their administrators and their students are introduced to the association, encouraging the establishment of curricula specific to contract management, and informing the members about these institutions and programs.

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University Outreach and Relations Committee Goals• Increased participation in college/career fairs.• Growth in student members.• Growth in student chapters. • Developing/managing a list of targeted Universities and

faculty members with whom NCMA wants established relations.

• Developing/distributing NCMA’s message to targeted institutions.

• Growth in numbers of universities with whom NCMA has professional relations.

• Growth in the number of educational institutions offering contract management curriculum.

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University Outreach and Relations Committee How we are organized (subcommittees)• Student Membership• Communications• University Outreach• Strategic Partnership for Acquisition

Recruitment Coalition (SPARC)

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University Outreach and Relations Committee How can you help?• Pay for a student’s first year’s membership in NCMA

• Direct them to the main website:http://www.ncmahq.org/NewProfessionals/Content.cfm?

ItemNumber=954&navItemNumber=577• Direct them to the StudentsConnect Newsletterhttp://www.ncmahq.org/NewProfessionals/

• Offer student pricing to Chapter events and training• Attend University Career Fairs to promote NCMA • Ask Universities what the process is to start an NCMA

student chapter on campus

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University Outreach and Relations Committee How can you help? (Continued)• Talk to 3 students each month. Questions to ask:

1. Does your college or university provide Contract Management-related content in existing courses?  Content would include topics such as purchasing, negotiations, price analysis, project management…

2. Does your college or university provide Contract Management-related courses in existing curricula?  Courses would include course titles such as project management, purchasing, supply chain management, contract management, procurement, contract administration, contract law, contract pricing, contract negotiations…

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University Outreach and Relations Committee How can you help? (Continued)• Talk to 3 students each month. Questions to ask

(continued):3. Does your college or university provide Contract

Management-related curricula?  Curricula would include degree programs such as BS or MS in Business (with specialization in purchasing, acquisition, or contract management), BS or MS in Acquisition/Contract Management, BBA or MBA (with specialization in purchasing, acquisition, or contract management).  Also, public administration degree programs such as BPA or MPA (with specialization in purchasing, acquisition, or contract management)

*Note:  Colleges and universities typically include contract management content, courses, or curricula in schools/departments of business administration, engineering, or public administration.

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University Outreach and Relations Committee

Questions?Contact Information:Angie Deren, Lone Star Chapter PresidentPhone: 512-981-4432e-Mail: jesterswife@yahoo.com

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Thanks, Angie

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GCMC—Big Success

• Almost 1,000 badged in!• Over 250 people attended the separate Career Fair on

Wednesday• Virtual Chapter meet up held on Friday afternoon• If you attended any part of GCMC activities, be sure to fill

out and return your survey• Certificates will be sent prior to Christmas break.

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NCMA On the Radio

• Federal News Radio was on-site at GCMC broadcasting live and conducting interviews on Thursday.

• Click on the link (or cut and paste to your browser) to listen to the interview with GCMC Conference Chair, Dr Terry Rainey

• http://www.federalnewsradio.com/index.php?nid=15&sid=2194346

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We Chartered Two New Chapters

•Virtual Chapter•Woodlawn Chapter (Baltimore MD-Social

Security Administration)

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Walter R. Graalman Awards

•Notifications sent to 75 chapters•Several chapters requested debriefings

from the review committee•Final decisions announced mid November•Award presentation at lunch Saturday Jan

22 at Mid Year Leadership Conference

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Chapter Annual Reports

•Requirement of NCMA Policy 5-7, Chapter Policies

•Five items from every chapter, every year– Chapter Annual Report (July 1, 2009 – June 30,

2010)– Chapter Financial Report (July 1, 2009 – June 30,

2010)– Chapter Audit Report– Copy of Chapter Bylaws– List of Chapter Officers / Volunteers for July 1, 2010

– June 30, 2011

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If you didn’t get them in by Aug 31st…

•Send it in now•Critical that we know how are chapters are

performing for our members•We need to know who our chapter leaders

are•YOU absolutely want your chapter included

in the national income tax filing with the IRS

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Scholarship and 1099 Information

•Chapters must issue a 1099 to recipients of any chapter payment for any amounts of $600 or more paid to one person– Issued whether paid as a lump sum or in incremental

payments

•Chapters do NOT have to issue 1099 if payments to recipients are for reimbursement of actual travel or business expenses, even if over $600.– Must have receipts supporting those expenses.

• Issue 1099 in January 2011 as recipients file taxes on calendar year

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Any tax questions…

•Contact NCMA CFO Sam Smith at sam.smith@ncmahq.org

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World Congress 2011Call for Presentations!

•Hear the call!•Click here for information on how to submit

your presentation for consideration•Abstracts of your proposed presentation

are due NLT Feb 4 2011

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Call for Volunteers goes out in February

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NCMA Polo Shirts—You LOVED Them at World Congress

• If you placed an order, you should have your shirts.

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National Education SeminarsSearch the Speaker Roster

Start on NCMA Homepage, place your mouse over ‘Connect to People’ row on the left side of the page, and click on ‘Speaker Roster’

You must be logged in with your NCMA internet Username/Password to search

The Speaker Roster includes the following information:

•Contact information

•Willingness to travel

•National Education Seminars

•Subject matter areas

•Biography

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National Education SeminarsWhere is the NES Intranet Site?

It is a link on the right side column of the NCMA Intranet home page.

Labeled “NES Intranet”

No Username/Password needed to view and download documents.

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Small Business Virtual Conference

• Tuesday Dec 21st, 12 Noon – 4 PM EST• Earn 4 CPEs as you learn how to write a successful proposal, how to

navigate the GSA Schedules, the Small Business Jobs Act, marketing techniques and more.

• $225 member, $265 non member price• For information, please contact learningcenter@ncmahq.org• To register, contact member services at memberservices@ncmahq.org

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Webinars on DemandIf your site or chapter is unable to join NCMA for a live Webinar, purchase a Webinar on Demand!

What are Webinars on Demand?

•Recorded versions of our live Webinars for a discounted price ($50 or $150)

•Includes 1 hour of presentation, followed by a .5 hour Q & A session

•Purchase includes the media files, copy of printable PowerPoint PDF, and printable Certificate of Completion worth 1.5 CPE hours

•Found on NCMA Webinar page (at the bottom) and within the online NCMA store

How do they work?

•This product is a digital download file. Purchaser has 30 days to download file from website, and file has no expiration or termination date once downloaded.

•File includes a Windows Media File or HTML file that plays the audio and visual. Also includes PDF supplement material

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Changes to Certification Exams• HOT NEWS: Implementation of the 150

question exam is delayed. Exam takers in Jan 2011 will still take the 110 question CFCM and CCCM exams.

• Beginning with testing in 2011, the Certified Federal Contracts Manager (CFCM) and Certified Commercial Contracts Manager (CCCM) exams will be expanded from the current 110-question format to 150 questions.

• Candidates who currently have an approved CFCM application on file and who want to take the 110-question exam must do so no later than the month of December 2010.

• Time limits for the 150 question exams will be extended to four hours

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•10 week, on-line instructor facilitated course using WebEx technology

•Class size limited to 25 per class Weekly class, discussion groups, practice tests

•Registration for the Jan – Mar 2011 course opens Nov 22nd 2010 —SOLD OUT IN 1 DAY

•Stay tuned for additional offerings•Read more at

http://www.ncmahq.org/GetCertified/content.cfm?ItemNumber=8087

NEW!

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Certification Exams Offered at Mid Year• Paper exam offered at Mid Year in Las Vegas NV on Jan 21st

– Applications and fees due NLT December 21, 2010– NOTE!! Exam fee ($50 members/$90 non-members) is in

ADDITION to the application fee but in lieu of the $95 fee for on-line testing.

– NO review class will be offered at Mid Year– The exam will be the 110 test question format for CFCM and CCCM.

To register, complete and submit this form

You MUST notify NCMA in advance that you are

taking the exam at Mid Year. NO WALK INS!

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Chapter Hosted Exams

•Your chapter can host an exam at your location!

•Contact certification@ncmahq.org for information

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Log in needed

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Upcoming Events • Save These Dates!

Mid Year Leadership 2011: January 21–22, 2011; Mirage Hotel and Casino, Las Vegas, Nevada

Registration now open for MYLC11.

Aerospace and Defense Contract Management Conference 2011: March 17-18, 2011; Renaissance Glendale Hotel and Spa, Glendale, AZ

Registration now open for ADC 2011

World Congress 2011: July 10 – 13, 2011; Denver, CO

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Friday Night Mid Year—NCMA Rocks!

PLEASE wear your Rock Band T Shirt to the Friday Event

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Agenda Posted. Remember MY11 starts Friday at 4 PM

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Room block date pricing ends Dec 20th

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Attending the Mid Year? Things to remember

•Bring cash for taxi ride. Not all Las Vegas cabs take credit cards.

•Wear your president’s pin (Current chapter president or past chapter president)

•Remember the phrase that pays—”NCMA Rocks”

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CAN-SPAM ActUse of E Mail in Small Businesses

http://business.ftc.gov/documents/bus61-can-spam-act-Compliance-

Guide-for-Business

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CAN-SPAM Act

• This is a federal law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have you stop emailing them, and spells out tough penalties for violations.

• It applies to commercial e mails, but not just “bulk” e mails.

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Commercial or Transactional?

• Is your e mail selling something specific (Purely announcing an NES or workshop)

• Is your e mail your chapter newsletter? (Based on a transactional or “personal” relationship)

– Many chapter communications, such as a chapter newsletter fall under transactional or relationship messages where the CAN-SPAM Act does not apply. 

– However if a chapter is advertising an upcoming NES and that is the only item within the e-mail, that would more than likely qualify as commercial content where the sender would need to abide by the Act

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The basics on what to do:

1. Don’t use false or misleading header information. 2. Don’t use deceptive subject lines. The subject

line must accurately reflect the content of the message.

3. Identify the message as an ad. 4. Tell recipients where you’re located. 5. Tell recipients how to opt out of receiving future

email from you. 6. Honor opt-out requests promptly. 7. Monitor what others are doing on your behalf.

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Chapter specifics

• Be sure to clearly state the purpose of the e mail• Ask your members how they want to receive

communications (USPS, e mail etc.)• Understand the communications with non chapter

members MAY make you more susceptible to the CAN-SPAM laws

• If you are a very large chapter with a large number of e mailings, you MAY want to consider use of an e mail marketing service provider– NCMA uses Real Magnet and you may establish your own

chapter account with them at our NCMA price• Contact chapterrelations@ncmahq.org and we will put you in

touch with our account representative

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Go to the NCMA Intranet

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Have an award nomination?

•Send your electronic award nomination package to awards@ncmahq.org

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Have a Fellow nomination package?•Send your electronic nomination and

backup to Fellows@ncmahq.org

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Charles Delaney Memorial Award

•Charles Delaney Memorial Award Nominations Due December 31

•This award is presented to an NCMA member who has published the best article in Contract Management magazine over the year’s 12 issues. Nominations may be submitted by any NCMA chapter, and the award is presented by the NCMA president at World Congress.

•Last year’s winners were Kurt Miller and Mike Sorrells for their article on “The Rising Trend of Government Contracting by Nonprofits”

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Macfarlan Research and Writing Award

• W. Gregor Macfarlan Excellence in Contract Management Research and Writing Submissions Due January 15

• NCMA welcomes submissions of papers for the Fifth Annual Macfarlan Excellence in Contract Management Research and Writing Program. Theoretical and empirical papers relevant to the practice of contract management may be submitted for consideration in one of three categories: graduate research, professional research, and undergraduate research.

• These awards are presented at World Congress and 1st place comes with a substantial cash award.

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NCMA Global Contracting Award

 NCMA Global Contracting Award Nominations Due January 15

• The award will be presented to an individual who has made noteworthy contributions to acquisition operations including extraordinary business leadership or team participation in the design, development, or execution of an acquisition program, project, or contract that furthers an agency mission or company’s business.

• $5,000 cash prize presented at World Congress• Last year’s winner: Debra Scheider, NRO, of Tysons

Corner Chapter

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Excellence In Contracts Professionalism Award

• Excellence in Contracts Professionalism Award Nominations Due December 31

• This award was established in 2007 to recognize individuals with a remarkable reputation for professionalism and exceptional achievement in contracts management and specific contributions to their organization’s success in the preceding 12 months.

• Cash award is presented at World Congress• 2009 winner Major Donna Michelle McAuley from

Puget Sound Chapter (DCMA Boeing Seattle)

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Did You Know…

• NCMA can provide your chapter with a general liability insurance policy for your chapter event at no charge?

• NCMA can provide your chapter with a copy of Quicken® software for your chapter finances?

• You can order a new chapter banner?• You can order magnetic name badges for your

chapter?• Your chapter can have a FREE Sharepoint page hosted

on the NCMA Intranet?

Contact chapterrelations@ncmahq.org for additional information

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NCMA Social Networking

Find us, follow us, and connect with each other on:

                                                                                               

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Special NCMA Chapter Leader Facebook Page established•Not an open site•Membership must be approved

– Go to Facebook– Find NCMA Chapters-National Contract Management

Association– Send a request to become a member of the group

•Once approved, post your chapter related discussions

•Post your chapter meeting announcements so that travelers can come to YOUR meetings

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NO January Chapter Leader WebEx next month

•We’ll all be en-route to the Mid Year•We’ll chat on February 16th

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What’s On Your Mind

?

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Thank you for joining us today.

The NCMA Office will be closed fromDec 24 – Dec 31st in observance

of the Christmas and New Year holidays. We will re-open on Monday Jan 3rd.

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