Post on 26-May-2020
Corporation of the County of Wellington
Asset Management Plan wwwwellingtonca
TABLE OF CONTENTS
EXECUTIVE SUMMARY 3
ROADS BRIDGES AND CULVERTS 7
INTRODUCTION 7
STATE OF LOCAL INFRASTRUCTURE 8
DESIRED LEVEL OF SERVICE 22
ASSET MANAGEMENT STRATEGY 24
FINANCING STRATEGY 27
SUMMARY 32
SOCIAL HOUSING 33
INTRODUCTION 33
STATE OF LOCAL INFRASTRUCTURE 35
DESIRED LEVELS OF SERVICE 42
ASSET MANAGEMENT STRATEGY 43
FINANCIAL STRATEGY 47
SUMMARY 52
APPENDIX 1-Roles and Responsibilities 53
APPENDIX 2-Roads Replacement Cost Calculation 54
APPENDIX 3- PCI Report WR14 55
APPENDIX 4- Sample Bridge Inspection Report 56
APPENDIX 5- Roads Ten Year Capital Forecast 58
APPENDIX 6- Sample from Roads Asset Database 60
APPENDIX 7- Sample from Building Condition Assessment 61
1
APPENDIX 8-Housing Preventative Maintenance 62
APPENDIX 9- Housing Ten Year Capital Forecast 63
APPENDIX 10- Sample From Housing Database 64
2
EXECUTIVE SUMMARY
Wellington County is a community of almost 91000 people living in an area covering 2659
km2 The population is expected to grow to 122000 people by 2031 The County is made up
of seven lower tier municipalities including the Towns of Erin and Minto and the Townships
of Centre Wellington GuelphEramosa Mapleton Puslinch and Wellington North
The County is responsible for providing a number of services including operating a long-term
care home museum and archives library system maintaining county roads managing solid
waste services including waste collection and landfills and planning and development
services including emergency management and the Green Legacy tree planting programme In
addition the County provides a number of social services to the residents of Wellington and
the City of Guelph such as childcare subsidized housing and income support programmes
In order to provide these services at a sustainable level the County must manage the
underlying capital assets efficiently and effectively The County Official Plan identifies
sustainable development as a core goal How and where the County plans to grow must
balance investment in new infrastructure with investment in existing infrastructure Asset
management plans help to identify the long-term capital costs of maintaining rehabilitating
or replacing existing assets as they age
Wellington County demonstrates a strong commitment to planned capital funding In 2013
the County budget allocated approximately 30 ($24 million) of the net tax levy requirement
towards capital projects (major and minor) capital reserves and capital related debt
repayment The total net book value of County capital assets is $361087171 (2012) This
translates to approximately $11000 per household (32194 total County households)
Wellington County Council also demonstrated a commitment to asset management through
the February 2013 approval of an Asset Management Policy and Programme to develop asset
management plans for the following major asset types
Roads Bridges and Culverts
Social Housing Units
Buildings and Properties
Technology and Communication (software hardware radio equipment)
Equipment (Vehicles and Machinery)
Furniture and Fixtures
Library Collections
3
The County has taken a phased approach to the development of these asset management
plans and has focused efforts in 2013 on developing plans for roads bridges culverts and
social housing units as these areas make up over 75 of the historical value of County assets
and are most likely to benefit from senior government funding announcements As well the
County has taken an integrated approach to plan development involving Treasury
Engineering and Social Housing staff Significant information was already available through
road bridge and culvert inspections housing condition assessments the tangible capital asset
registry and multi-year operating maintenance and capital budget forecasting
Asset Historical Cost as of December 31 2012
Roads 52
Bridges 13
Culverts 2
Social Housing Buildings
9
Other 24
The Asset Management Policy and Programme established organizational accountability and
responsibility for corporate asset management to ensure that these plans are treated as living
documents that are continually reviewed and improved to remain relevant and useful (see
Appendix 1 Roles and Responsibilities)
The ountyrsquos asset management plans meet the legislative requirements and follow the
guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset
Management Plansrdquo The asset management plans are informed by ounty approved plans
such as The County of Wellington Official Plan The County of Wellington Economic Strategic
Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for
the Wellington and Guelph CMSM Area As well staff have been guided by municipal best
practices supported by The Federation of Canadian Municipalities Ontario Good Roads
4
Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal
Finance Officers Association
Currently the County is addressing capital investment and has assumed that operational
maintenance activities occur at a level that allows the asset to achieve its expected useful life
Tracking maintenance activities by asset may be a future consideration in order to better
document the entire asset life cycle cost
Summary and Recommendations
Based on this initial Asset Management Plan for the roads bridges and culverts and social
housing sections an annual County funding shortfall of approximately $25 million has been
identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11
are past their useful lives (Table 3)
Table 1 Estimated Annual Infrastructure Deficit
Asset Type
Annual
Contribution
Requirement
($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall
($000rsquos)
Roads Bridges
and Culverts $14873 $13028 $1845
Social Housing $4981 $2400 $2581
Less City Social
Housing funding
(approx75)
($3735) ($1800) ($1935)
Total $16119 $13628 $2491
For the roads and social housing (County) areas a capital reserve is in place but there is little
or no budgeted annual transfer at this time Currently these reserves are funded from County
capital project surpluses and a budgeted amount of aggregate revenue for roads At
December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the
Social Housing County Capital Reserve was $23 million
5
Table 2 Replacement Value of Assets Considered in Poor and Fair Condition
Asset Type
Replacement Values ($000rsquos)
Total Poor (Immediate
Needs)
Fair (1-5 Year
replacement)
Roads Bridges
Culverts $59337 $40894 $100231
Social Housing $1627 $29287 $30914
Total $60964 $70181 $131145
Table 3 Replacement Value of Assets Beyond Useful Life
Asset Type
Replacement Value of
Assets Beyond Useful Life
($rsquo000rsquos)
Roads Bridges
Culverts
$42589
Social Housing $33239
Total $75828
Overall the roads bridges culverts and county owned social housing units are in a good state
of repair and providing an acceptable level of service to the community Staff analysis and
review from a longer term perspective will continue throughout the coming months and
recommendations for financing or asset management strategies may be brought forward for
consideration in the 2015 budget process
6
ROADS BRIDGES AND CULVERTS
INTRODUCTION
The County of Wellington provides a safe and functional transportation network for people
and products The Roads Division maintains repairs and rehabilitates this network which
includes
6981 km of Arterial roadways
107 bridges
84 culverts
The County currently budgets for asset rehabilitation and replacements through the five-year
capital plan The development of an asset management plan considers the entire life cycle
and provides a purposeful approach to long-term asset management strategies The long-
term goal of this plan is to ensure the County is in a sound financial position to finance
services to the public on a sustainable basis This initial phase will consider ten-year needs
The information contained within this plan was obtained through consultation with
departmental staff from both Engineering and Treasury and the engineering firm McCormick
Rankin Corporation who provided condition and replacement costs for the County owned
bridges and culverts
This first phase of the plan will help staff to evaluate what we have what condition it is in
what condition we want it to be in and what is required to get there Annual reviews will be
done during budget preparations and updated as required
The Roads Division has three key objectives
Preserve the transportation system
Provide user safety and mobility
Expand system capacity
7
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
TABLE OF CONTENTS
EXECUTIVE SUMMARY 3
ROADS BRIDGES AND CULVERTS 7
INTRODUCTION 7
STATE OF LOCAL INFRASTRUCTURE 8
DESIRED LEVEL OF SERVICE 22
ASSET MANAGEMENT STRATEGY 24
FINANCING STRATEGY 27
SUMMARY 32
SOCIAL HOUSING 33
INTRODUCTION 33
STATE OF LOCAL INFRASTRUCTURE 35
DESIRED LEVELS OF SERVICE 42
ASSET MANAGEMENT STRATEGY 43
FINANCIAL STRATEGY 47
SUMMARY 52
APPENDIX 1-Roles and Responsibilities 53
APPENDIX 2-Roads Replacement Cost Calculation 54
APPENDIX 3- PCI Report WR14 55
APPENDIX 4- Sample Bridge Inspection Report 56
APPENDIX 5- Roads Ten Year Capital Forecast 58
APPENDIX 6- Sample from Roads Asset Database 60
APPENDIX 7- Sample from Building Condition Assessment 61
1
APPENDIX 8-Housing Preventative Maintenance 62
APPENDIX 9- Housing Ten Year Capital Forecast 63
APPENDIX 10- Sample From Housing Database 64
2
EXECUTIVE SUMMARY
Wellington County is a community of almost 91000 people living in an area covering 2659
km2 The population is expected to grow to 122000 people by 2031 The County is made up
of seven lower tier municipalities including the Towns of Erin and Minto and the Townships
of Centre Wellington GuelphEramosa Mapleton Puslinch and Wellington North
The County is responsible for providing a number of services including operating a long-term
care home museum and archives library system maintaining county roads managing solid
waste services including waste collection and landfills and planning and development
services including emergency management and the Green Legacy tree planting programme In
addition the County provides a number of social services to the residents of Wellington and
the City of Guelph such as childcare subsidized housing and income support programmes
In order to provide these services at a sustainable level the County must manage the
underlying capital assets efficiently and effectively The County Official Plan identifies
sustainable development as a core goal How and where the County plans to grow must
balance investment in new infrastructure with investment in existing infrastructure Asset
management plans help to identify the long-term capital costs of maintaining rehabilitating
or replacing existing assets as they age
Wellington County demonstrates a strong commitment to planned capital funding In 2013
the County budget allocated approximately 30 ($24 million) of the net tax levy requirement
towards capital projects (major and minor) capital reserves and capital related debt
repayment The total net book value of County capital assets is $361087171 (2012) This
translates to approximately $11000 per household (32194 total County households)
Wellington County Council also demonstrated a commitment to asset management through
the February 2013 approval of an Asset Management Policy and Programme to develop asset
management plans for the following major asset types
Roads Bridges and Culverts
Social Housing Units
Buildings and Properties
Technology and Communication (software hardware radio equipment)
Equipment (Vehicles and Machinery)
Furniture and Fixtures
Library Collections
3
The County has taken a phased approach to the development of these asset management
plans and has focused efforts in 2013 on developing plans for roads bridges culverts and
social housing units as these areas make up over 75 of the historical value of County assets
and are most likely to benefit from senior government funding announcements As well the
County has taken an integrated approach to plan development involving Treasury
Engineering and Social Housing staff Significant information was already available through
road bridge and culvert inspections housing condition assessments the tangible capital asset
registry and multi-year operating maintenance and capital budget forecasting
Asset Historical Cost as of December 31 2012
Roads 52
Bridges 13
Culverts 2
Social Housing Buildings
9
Other 24
The Asset Management Policy and Programme established organizational accountability and
responsibility for corporate asset management to ensure that these plans are treated as living
documents that are continually reviewed and improved to remain relevant and useful (see
Appendix 1 Roles and Responsibilities)
The ountyrsquos asset management plans meet the legislative requirements and follow the
guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset
Management Plansrdquo The asset management plans are informed by ounty approved plans
such as The County of Wellington Official Plan The County of Wellington Economic Strategic
Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for
the Wellington and Guelph CMSM Area As well staff have been guided by municipal best
practices supported by The Federation of Canadian Municipalities Ontario Good Roads
4
Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal
Finance Officers Association
Currently the County is addressing capital investment and has assumed that operational
maintenance activities occur at a level that allows the asset to achieve its expected useful life
Tracking maintenance activities by asset may be a future consideration in order to better
document the entire asset life cycle cost
Summary and Recommendations
Based on this initial Asset Management Plan for the roads bridges and culverts and social
housing sections an annual County funding shortfall of approximately $25 million has been
identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11
are past their useful lives (Table 3)
Table 1 Estimated Annual Infrastructure Deficit
Asset Type
Annual
Contribution
Requirement
($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall
($000rsquos)
Roads Bridges
and Culverts $14873 $13028 $1845
Social Housing $4981 $2400 $2581
Less City Social
Housing funding
(approx75)
($3735) ($1800) ($1935)
Total $16119 $13628 $2491
For the roads and social housing (County) areas a capital reserve is in place but there is little
or no budgeted annual transfer at this time Currently these reserves are funded from County
capital project surpluses and a budgeted amount of aggregate revenue for roads At
December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the
Social Housing County Capital Reserve was $23 million
5
Table 2 Replacement Value of Assets Considered in Poor and Fair Condition
Asset Type
Replacement Values ($000rsquos)
Total Poor (Immediate
Needs)
Fair (1-5 Year
replacement)
Roads Bridges
Culverts $59337 $40894 $100231
Social Housing $1627 $29287 $30914
Total $60964 $70181 $131145
Table 3 Replacement Value of Assets Beyond Useful Life
Asset Type
Replacement Value of
Assets Beyond Useful Life
($rsquo000rsquos)
Roads Bridges
Culverts
$42589
Social Housing $33239
Total $75828
Overall the roads bridges culverts and county owned social housing units are in a good state
of repair and providing an acceptable level of service to the community Staff analysis and
review from a longer term perspective will continue throughout the coming months and
recommendations for financing or asset management strategies may be brought forward for
consideration in the 2015 budget process
6
ROADS BRIDGES AND CULVERTS
INTRODUCTION
The County of Wellington provides a safe and functional transportation network for people
and products The Roads Division maintains repairs and rehabilitates this network which
includes
6981 km of Arterial roadways
107 bridges
84 culverts
The County currently budgets for asset rehabilitation and replacements through the five-year
capital plan The development of an asset management plan considers the entire life cycle
and provides a purposeful approach to long-term asset management strategies The long-
term goal of this plan is to ensure the County is in a sound financial position to finance
services to the public on a sustainable basis This initial phase will consider ten-year needs
The information contained within this plan was obtained through consultation with
departmental staff from both Engineering and Treasury and the engineering firm McCormick
Rankin Corporation who provided condition and replacement costs for the County owned
bridges and culverts
This first phase of the plan will help staff to evaluate what we have what condition it is in
what condition we want it to be in and what is required to get there Annual reviews will be
done during budget preparations and updated as required
The Roads Division has three key objectives
Preserve the transportation system
Provide user safety and mobility
Expand system capacity
7
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
APPENDIX 8-Housing Preventative Maintenance 62
APPENDIX 9- Housing Ten Year Capital Forecast 63
APPENDIX 10- Sample From Housing Database 64
2
EXECUTIVE SUMMARY
Wellington County is a community of almost 91000 people living in an area covering 2659
km2 The population is expected to grow to 122000 people by 2031 The County is made up
of seven lower tier municipalities including the Towns of Erin and Minto and the Townships
of Centre Wellington GuelphEramosa Mapleton Puslinch and Wellington North
The County is responsible for providing a number of services including operating a long-term
care home museum and archives library system maintaining county roads managing solid
waste services including waste collection and landfills and planning and development
services including emergency management and the Green Legacy tree planting programme In
addition the County provides a number of social services to the residents of Wellington and
the City of Guelph such as childcare subsidized housing and income support programmes
In order to provide these services at a sustainable level the County must manage the
underlying capital assets efficiently and effectively The County Official Plan identifies
sustainable development as a core goal How and where the County plans to grow must
balance investment in new infrastructure with investment in existing infrastructure Asset
management plans help to identify the long-term capital costs of maintaining rehabilitating
or replacing existing assets as they age
Wellington County demonstrates a strong commitment to planned capital funding In 2013
the County budget allocated approximately 30 ($24 million) of the net tax levy requirement
towards capital projects (major and minor) capital reserves and capital related debt
repayment The total net book value of County capital assets is $361087171 (2012) This
translates to approximately $11000 per household (32194 total County households)
Wellington County Council also demonstrated a commitment to asset management through
the February 2013 approval of an Asset Management Policy and Programme to develop asset
management plans for the following major asset types
Roads Bridges and Culverts
Social Housing Units
Buildings and Properties
Technology and Communication (software hardware radio equipment)
Equipment (Vehicles and Machinery)
Furniture and Fixtures
Library Collections
3
The County has taken a phased approach to the development of these asset management
plans and has focused efforts in 2013 on developing plans for roads bridges culverts and
social housing units as these areas make up over 75 of the historical value of County assets
and are most likely to benefit from senior government funding announcements As well the
County has taken an integrated approach to plan development involving Treasury
Engineering and Social Housing staff Significant information was already available through
road bridge and culvert inspections housing condition assessments the tangible capital asset
registry and multi-year operating maintenance and capital budget forecasting
Asset Historical Cost as of December 31 2012
Roads 52
Bridges 13
Culverts 2
Social Housing Buildings
9
Other 24
The Asset Management Policy and Programme established organizational accountability and
responsibility for corporate asset management to ensure that these plans are treated as living
documents that are continually reviewed and improved to remain relevant and useful (see
Appendix 1 Roles and Responsibilities)
The ountyrsquos asset management plans meet the legislative requirements and follow the
guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset
Management Plansrdquo The asset management plans are informed by ounty approved plans
such as The County of Wellington Official Plan The County of Wellington Economic Strategic
Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for
the Wellington and Guelph CMSM Area As well staff have been guided by municipal best
practices supported by The Federation of Canadian Municipalities Ontario Good Roads
4
Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal
Finance Officers Association
Currently the County is addressing capital investment and has assumed that operational
maintenance activities occur at a level that allows the asset to achieve its expected useful life
Tracking maintenance activities by asset may be a future consideration in order to better
document the entire asset life cycle cost
Summary and Recommendations
Based on this initial Asset Management Plan for the roads bridges and culverts and social
housing sections an annual County funding shortfall of approximately $25 million has been
identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11
are past their useful lives (Table 3)
Table 1 Estimated Annual Infrastructure Deficit
Asset Type
Annual
Contribution
Requirement
($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall
($000rsquos)
Roads Bridges
and Culverts $14873 $13028 $1845
Social Housing $4981 $2400 $2581
Less City Social
Housing funding
(approx75)
($3735) ($1800) ($1935)
Total $16119 $13628 $2491
For the roads and social housing (County) areas a capital reserve is in place but there is little
or no budgeted annual transfer at this time Currently these reserves are funded from County
capital project surpluses and a budgeted amount of aggregate revenue for roads At
December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the
Social Housing County Capital Reserve was $23 million
5
Table 2 Replacement Value of Assets Considered in Poor and Fair Condition
Asset Type
Replacement Values ($000rsquos)
Total Poor (Immediate
Needs)
Fair (1-5 Year
replacement)
Roads Bridges
Culverts $59337 $40894 $100231
Social Housing $1627 $29287 $30914
Total $60964 $70181 $131145
Table 3 Replacement Value of Assets Beyond Useful Life
Asset Type
Replacement Value of
Assets Beyond Useful Life
($rsquo000rsquos)
Roads Bridges
Culverts
$42589
Social Housing $33239
Total $75828
Overall the roads bridges culverts and county owned social housing units are in a good state
of repair and providing an acceptable level of service to the community Staff analysis and
review from a longer term perspective will continue throughout the coming months and
recommendations for financing or asset management strategies may be brought forward for
consideration in the 2015 budget process
6
ROADS BRIDGES AND CULVERTS
INTRODUCTION
The County of Wellington provides a safe and functional transportation network for people
and products The Roads Division maintains repairs and rehabilitates this network which
includes
6981 km of Arterial roadways
107 bridges
84 culverts
The County currently budgets for asset rehabilitation and replacements through the five-year
capital plan The development of an asset management plan considers the entire life cycle
and provides a purposeful approach to long-term asset management strategies The long-
term goal of this plan is to ensure the County is in a sound financial position to finance
services to the public on a sustainable basis This initial phase will consider ten-year needs
The information contained within this plan was obtained through consultation with
departmental staff from both Engineering and Treasury and the engineering firm McCormick
Rankin Corporation who provided condition and replacement costs for the County owned
bridges and culverts
This first phase of the plan will help staff to evaluate what we have what condition it is in
what condition we want it to be in and what is required to get there Annual reviews will be
done during budget preparations and updated as required
The Roads Division has three key objectives
Preserve the transportation system
Provide user safety and mobility
Expand system capacity
7
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
EXECUTIVE SUMMARY
Wellington County is a community of almost 91000 people living in an area covering 2659
km2 The population is expected to grow to 122000 people by 2031 The County is made up
of seven lower tier municipalities including the Towns of Erin and Minto and the Townships
of Centre Wellington GuelphEramosa Mapleton Puslinch and Wellington North
The County is responsible for providing a number of services including operating a long-term
care home museum and archives library system maintaining county roads managing solid
waste services including waste collection and landfills and planning and development
services including emergency management and the Green Legacy tree planting programme In
addition the County provides a number of social services to the residents of Wellington and
the City of Guelph such as childcare subsidized housing and income support programmes
In order to provide these services at a sustainable level the County must manage the
underlying capital assets efficiently and effectively The County Official Plan identifies
sustainable development as a core goal How and where the County plans to grow must
balance investment in new infrastructure with investment in existing infrastructure Asset
management plans help to identify the long-term capital costs of maintaining rehabilitating
or replacing existing assets as they age
Wellington County demonstrates a strong commitment to planned capital funding In 2013
the County budget allocated approximately 30 ($24 million) of the net tax levy requirement
towards capital projects (major and minor) capital reserves and capital related debt
repayment The total net book value of County capital assets is $361087171 (2012) This
translates to approximately $11000 per household (32194 total County households)
Wellington County Council also demonstrated a commitment to asset management through
the February 2013 approval of an Asset Management Policy and Programme to develop asset
management plans for the following major asset types
Roads Bridges and Culverts
Social Housing Units
Buildings and Properties
Technology and Communication (software hardware radio equipment)
Equipment (Vehicles and Machinery)
Furniture and Fixtures
Library Collections
3
The County has taken a phased approach to the development of these asset management
plans and has focused efforts in 2013 on developing plans for roads bridges culverts and
social housing units as these areas make up over 75 of the historical value of County assets
and are most likely to benefit from senior government funding announcements As well the
County has taken an integrated approach to plan development involving Treasury
Engineering and Social Housing staff Significant information was already available through
road bridge and culvert inspections housing condition assessments the tangible capital asset
registry and multi-year operating maintenance and capital budget forecasting
Asset Historical Cost as of December 31 2012
Roads 52
Bridges 13
Culverts 2
Social Housing Buildings
9
Other 24
The Asset Management Policy and Programme established organizational accountability and
responsibility for corporate asset management to ensure that these plans are treated as living
documents that are continually reviewed and improved to remain relevant and useful (see
Appendix 1 Roles and Responsibilities)
The ountyrsquos asset management plans meet the legislative requirements and follow the
guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset
Management Plansrdquo The asset management plans are informed by ounty approved plans
such as The County of Wellington Official Plan The County of Wellington Economic Strategic
Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for
the Wellington and Guelph CMSM Area As well staff have been guided by municipal best
practices supported by The Federation of Canadian Municipalities Ontario Good Roads
4
Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal
Finance Officers Association
Currently the County is addressing capital investment and has assumed that operational
maintenance activities occur at a level that allows the asset to achieve its expected useful life
Tracking maintenance activities by asset may be a future consideration in order to better
document the entire asset life cycle cost
Summary and Recommendations
Based on this initial Asset Management Plan for the roads bridges and culverts and social
housing sections an annual County funding shortfall of approximately $25 million has been
identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11
are past their useful lives (Table 3)
Table 1 Estimated Annual Infrastructure Deficit
Asset Type
Annual
Contribution
Requirement
($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall
($000rsquos)
Roads Bridges
and Culverts $14873 $13028 $1845
Social Housing $4981 $2400 $2581
Less City Social
Housing funding
(approx75)
($3735) ($1800) ($1935)
Total $16119 $13628 $2491
For the roads and social housing (County) areas a capital reserve is in place but there is little
or no budgeted annual transfer at this time Currently these reserves are funded from County
capital project surpluses and a budgeted amount of aggregate revenue for roads At
December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the
Social Housing County Capital Reserve was $23 million
5
Table 2 Replacement Value of Assets Considered in Poor and Fair Condition
Asset Type
Replacement Values ($000rsquos)
Total Poor (Immediate
Needs)
Fair (1-5 Year
replacement)
Roads Bridges
Culverts $59337 $40894 $100231
Social Housing $1627 $29287 $30914
Total $60964 $70181 $131145
Table 3 Replacement Value of Assets Beyond Useful Life
Asset Type
Replacement Value of
Assets Beyond Useful Life
($rsquo000rsquos)
Roads Bridges
Culverts
$42589
Social Housing $33239
Total $75828
Overall the roads bridges culverts and county owned social housing units are in a good state
of repair and providing an acceptable level of service to the community Staff analysis and
review from a longer term perspective will continue throughout the coming months and
recommendations for financing or asset management strategies may be brought forward for
consideration in the 2015 budget process
6
ROADS BRIDGES AND CULVERTS
INTRODUCTION
The County of Wellington provides a safe and functional transportation network for people
and products The Roads Division maintains repairs and rehabilitates this network which
includes
6981 km of Arterial roadways
107 bridges
84 culverts
The County currently budgets for asset rehabilitation and replacements through the five-year
capital plan The development of an asset management plan considers the entire life cycle
and provides a purposeful approach to long-term asset management strategies The long-
term goal of this plan is to ensure the County is in a sound financial position to finance
services to the public on a sustainable basis This initial phase will consider ten-year needs
The information contained within this plan was obtained through consultation with
departmental staff from both Engineering and Treasury and the engineering firm McCormick
Rankin Corporation who provided condition and replacement costs for the County owned
bridges and culverts
This first phase of the plan will help staff to evaluate what we have what condition it is in
what condition we want it to be in and what is required to get there Annual reviews will be
done during budget preparations and updated as required
The Roads Division has three key objectives
Preserve the transportation system
Provide user safety and mobility
Expand system capacity
7
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The County has taken a phased approach to the development of these asset management
plans and has focused efforts in 2013 on developing plans for roads bridges culverts and
social housing units as these areas make up over 75 of the historical value of County assets
and are most likely to benefit from senior government funding announcements As well the
County has taken an integrated approach to plan development involving Treasury
Engineering and Social Housing staff Significant information was already available through
road bridge and culvert inspections housing condition assessments the tangible capital asset
registry and multi-year operating maintenance and capital budget forecasting
Asset Historical Cost as of December 31 2012
Roads 52
Bridges 13
Culverts 2
Social Housing Buildings
9
Other 24
The Asset Management Policy and Programme established organizational accountability and
responsibility for corporate asset management to ensure that these plans are treated as living
documents that are continually reviewed and improved to remain relevant and useful (see
Appendix 1 Roles and Responsibilities)
The ountyrsquos asset management plans meet the legislative requirements and follow the
guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset
Management Plansrdquo The asset management plans are informed by ounty approved plans
such as The County of Wellington Official Plan The County of Wellington Economic Strategic
Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for
the Wellington and Guelph CMSM Area As well staff have been guided by municipal best
practices supported by The Federation of Canadian Municipalities Ontario Good Roads
4
Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal
Finance Officers Association
Currently the County is addressing capital investment and has assumed that operational
maintenance activities occur at a level that allows the asset to achieve its expected useful life
Tracking maintenance activities by asset may be a future consideration in order to better
document the entire asset life cycle cost
Summary and Recommendations
Based on this initial Asset Management Plan for the roads bridges and culverts and social
housing sections an annual County funding shortfall of approximately $25 million has been
identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11
are past their useful lives (Table 3)
Table 1 Estimated Annual Infrastructure Deficit
Asset Type
Annual
Contribution
Requirement
($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall
($000rsquos)
Roads Bridges
and Culverts $14873 $13028 $1845
Social Housing $4981 $2400 $2581
Less City Social
Housing funding
(approx75)
($3735) ($1800) ($1935)
Total $16119 $13628 $2491
For the roads and social housing (County) areas a capital reserve is in place but there is little
or no budgeted annual transfer at this time Currently these reserves are funded from County
capital project surpluses and a budgeted amount of aggregate revenue for roads At
December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the
Social Housing County Capital Reserve was $23 million
5
Table 2 Replacement Value of Assets Considered in Poor and Fair Condition
Asset Type
Replacement Values ($000rsquos)
Total Poor (Immediate
Needs)
Fair (1-5 Year
replacement)
Roads Bridges
Culverts $59337 $40894 $100231
Social Housing $1627 $29287 $30914
Total $60964 $70181 $131145
Table 3 Replacement Value of Assets Beyond Useful Life
Asset Type
Replacement Value of
Assets Beyond Useful Life
($rsquo000rsquos)
Roads Bridges
Culverts
$42589
Social Housing $33239
Total $75828
Overall the roads bridges culverts and county owned social housing units are in a good state
of repair and providing an acceptable level of service to the community Staff analysis and
review from a longer term perspective will continue throughout the coming months and
recommendations for financing or asset management strategies may be brought forward for
consideration in the 2015 budget process
6
ROADS BRIDGES AND CULVERTS
INTRODUCTION
The County of Wellington provides a safe and functional transportation network for people
and products The Roads Division maintains repairs and rehabilitates this network which
includes
6981 km of Arterial roadways
107 bridges
84 culverts
The County currently budgets for asset rehabilitation and replacements through the five-year
capital plan The development of an asset management plan considers the entire life cycle
and provides a purposeful approach to long-term asset management strategies The long-
term goal of this plan is to ensure the County is in a sound financial position to finance
services to the public on a sustainable basis This initial phase will consider ten-year needs
The information contained within this plan was obtained through consultation with
departmental staff from both Engineering and Treasury and the engineering firm McCormick
Rankin Corporation who provided condition and replacement costs for the County owned
bridges and culverts
This first phase of the plan will help staff to evaluate what we have what condition it is in
what condition we want it to be in and what is required to get there Annual reviews will be
done during budget preparations and updated as required
The Roads Division has three key objectives
Preserve the transportation system
Provide user safety and mobility
Expand system capacity
7
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal
Finance Officers Association
Currently the County is addressing capital investment and has assumed that operational
maintenance activities occur at a level that allows the asset to achieve its expected useful life
Tracking maintenance activities by asset may be a future consideration in order to better
document the entire asset life cycle cost
Summary and Recommendations
Based on this initial Asset Management Plan for the roads bridges and culverts and social
housing sections an annual County funding shortfall of approximately $25 million has been
identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11
are past their useful lives (Table 3)
Table 1 Estimated Annual Infrastructure Deficit
Asset Type
Annual
Contribution
Requirement
($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall
($000rsquos)
Roads Bridges
and Culverts $14873 $13028 $1845
Social Housing $4981 $2400 $2581
Less City Social
Housing funding
(approx75)
($3735) ($1800) ($1935)
Total $16119 $13628 $2491
For the roads and social housing (County) areas a capital reserve is in place but there is little
or no budgeted annual transfer at this time Currently these reserves are funded from County
capital project surpluses and a budgeted amount of aggregate revenue for roads At
December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the
Social Housing County Capital Reserve was $23 million
5
Table 2 Replacement Value of Assets Considered in Poor and Fair Condition
Asset Type
Replacement Values ($000rsquos)
Total Poor (Immediate
Needs)
Fair (1-5 Year
replacement)
Roads Bridges
Culverts $59337 $40894 $100231
Social Housing $1627 $29287 $30914
Total $60964 $70181 $131145
Table 3 Replacement Value of Assets Beyond Useful Life
Asset Type
Replacement Value of
Assets Beyond Useful Life
($rsquo000rsquos)
Roads Bridges
Culverts
$42589
Social Housing $33239
Total $75828
Overall the roads bridges culverts and county owned social housing units are in a good state
of repair and providing an acceptable level of service to the community Staff analysis and
review from a longer term perspective will continue throughout the coming months and
recommendations for financing or asset management strategies may be brought forward for
consideration in the 2015 budget process
6
ROADS BRIDGES AND CULVERTS
INTRODUCTION
The County of Wellington provides a safe and functional transportation network for people
and products The Roads Division maintains repairs and rehabilitates this network which
includes
6981 km of Arterial roadways
107 bridges
84 culverts
The County currently budgets for asset rehabilitation and replacements through the five-year
capital plan The development of an asset management plan considers the entire life cycle
and provides a purposeful approach to long-term asset management strategies The long-
term goal of this plan is to ensure the County is in a sound financial position to finance
services to the public on a sustainable basis This initial phase will consider ten-year needs
The information contained within this plan was obtained through consultation with
departmental staff from both Engineering and Treasury and the engineering firm McCormick
Rankin Corporation who provided condition and replacement costs for the County owned
bridges and culverts
This first phase of the plan will help staff to evaluate what we have what condition it is in
what condition we want it to be in and what is required to get there Annual reviews will be
done during budget preparations and updated as required
The Roads Division has three key objectives
Preserve the transportation system
Provide user safety and mobility
Expand system capacity
7
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Table 2 Replacement Value of Assets Considered in Poor and Fair Condition
Asset Type
Replacement Values ($000rsquos)
Total Poor (Immediate
Needs)
Fair (1-5 Year
replacement)
Roads Bridges
Culverts $59337 $40894 $100231
Social Housing $1627 $29287 $30914
Total $60964 $70181 $131145
Table 3 Replacement Value of Assets Beyond Useful Life
Asset Type
Replacement Value of
Assets Beyond Useful Life
($rsquo000rsquos)
Roads Bridges
Culverts
$42589
Social Housing $33239
Total $75828
Overall the roads bridges culverts and county owned social housing units are in a good state
of repair and providing an acceptable level of service to the community Staff analysis and
review from a longer term perspective will continue throughout the coming months and
recommendations for financing or asset management strategies may be brought forward for
consideration in the 2015 budget process
6
ROADS BRIDGES AND CULVERTS
INTRODUCTION
The County of Wellington provides a safe and functional transportation network for people
and products The Roads Division maintains repairs and rehabilitates this network which
includes
6981 km of Arterial roadways
107 bridges
84 culverts
The County currently budgets for asset rehabilitation and replacements through the five-year
capital plan The development of an asset management plan considers the entire life cycle
and provides a purposeful approach to long-term asset management strategies The long-
term goal of this plan is to ensure the County is in a sound financial position to finance
services to the public on a sustainable basis This initial phase will consider ten-year needs
The information contained within this plan was obtained through consultation with
departmental staff from both Engineering and Treasury and the engineering firm McCormick
Rankin Corporation who provided condition and replacement costs for the County owned
bridges and culverts
This first phase of the plan will help staff to evaluate what we have what condition it is in
what condition we want it to be in and what is required to get there Annual reviews will be
done during budget preparations and updated as required
The Roads Division has three key objectives
Preserve the transportation system
Provide user safety and mobility
Expand system capacity
7
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
ROADS BRIDGES AND CULVERTS
INTRODUCTION
The County of Wellington provides a safe and functional transportation network for people
and products The Roads Division maintains repairs and rehabilitates this network which
includes
6981 km of Arterial roadways
107 bridges
84 culverts
The County currently budgets for asset rehabilitation and replacements through the five-year
capital plan The development of an asset management plan considers the entire life cycle
and provides a purposeful approach to long-term asset management strategies The long-
term goal of this plan is to ensure the County is in a sound financial position to finance
services to the public on a sustainable basis This initial phase will consider ten-year needs
The information contained within this plan was obtained through consultation with
departmental staff from both Engineering and Treasury and the engineering firm McCormick
Rankin Corporation who provided condition and replacement costs for the County owned
bridges and culverts
This first phase of the plan will help staff to evaluate what we have what condition it is in
what condition we want it to be in and what is required to get there Annual reviews will be
done during budget preparations and updated as required
The Roads Division has three key objectives
Preserve the transportation system
Provide user safety and mobility
Expand system capacity
7
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE AND QUANTITY -ROADS
The County of Wellington maintains an extensive network of rural arterial roads classified
based on the speed limit and annual daily traffic counts
Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and
passing lanes In order to obtain costing for replacement activities the kilometres have been
converted to lane kilometres A lane-kilometre is a measure of one kilometre of road
multiplied by the number of lanes A one kilometre long four-lane road would be considered
to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of
roads this is approximately the equivalent of travelling the distance from Mount Forest to
Morriston 16 times
ROADS REPLACEMENT COSTS AND USEFUL LIVES
The County of Wellington is responsible for 58 roads accounting for 52 of the total historical
cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and
replacement of paved roads)
For asset management purposes the roads are broken down into components for the base
and the surface Additionally each road is divided into sections The historical cost of the base
is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base
however is replaced only when a problem occurs with the existing base when there is a need
to replace the infrastructure located beneath the road or through expansion activities
Useful life is a guide for replacement activities When combined with visual inspections input
from departmental staff and comments from the public informed decisions are made to
determine the best timing of projects Historically the County has been very proactive in
replacement activities Based on the 20-year life cycle for road surfaces the County roads
network currently maintains 95 within their useful lives
For accounting purposes the Public Sector Accounting Board (PSAB) required assets be
recorded at their historical cost however this cost is not representative of future
requirements for asset replacements For purposes of this plan replacement costs were
calculated using the average cost per metre for 2012 construction projects (see Appendix 2
Roads replacement cost calculations) This cost was applied to the total kilometres per road
section for both the base and surface and is compared to historical cost in the following chart
8
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Roads Historical vs Replacement Costs ($000s)
Historical Replacement
Base $235188 $144046
Surface $57001 $178275
$-
$50000
$100000
$150000
$200000
$250000
This chart indicates that historical cost is greater than replacement cost for the road base
Factors affecting this difference include
1 Historical cost of the base included the cost of purchase and preparation of the land
for use (Utility relocations)
2 Replacement activities have changed with new best practices emerging Original
construction consisted of complete excavation of the existing materials and the
addition of new materials During replacement activities a complete excavation of
existing materials is only completed as required
3 Cost of materials ndash the road base is composed of gravel which has remained stable
over the past ten years however asphalt prices have risen 135 over the same
timeframe
This plan takes both historical information and future commitments into consideration in the
development of a long-term management strategy
Projections based on useful life indicate that 369km of road surface (excluding backlog) will
require resurfacing over the next ten years The challenge faced by staff is balancing the
growing needs for replacement activities while maintaining current levels of service and
avoiding drastic fluctuations in tax levy requirements
9
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Resurfacing over 10 Years ($000s)
Based on Useful Life
$20000
$18000
$16000
$14000
$12000
$10000
$8000
$6000
$4000
$2000
$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838
10 Year Total $97481 (including backlog)
Resurfacing over 10 Years (Kilometres)
Based on Useful Life
80
70
60
50
40
30
20
10
0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log
Total 21 24 12 24 22 77 72 47 16 27 47
10 Year Total 390 km (including backlog)
10
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of
roads to Municipalities The County of Wellington gained an additional 103 km of roads to
maintain Following the download the Province made funding available for municipalities to
repair or replace the former Provincial highways The 20-year life cycle of these roads will end
over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork
and maintain current conditions Planning for this now will help reduce future tax burden
Wellington Road 25 (Town of Erin)
11
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
ROADS ASSET CONDITION
The County uses a number of best practice condition measurements to track the road
condition over time to determine when remedial treatment is required in order to maximize
the service life of the asset
ROAD SURFACE
The County Engineering Department determines the overall condition of the road surface
using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are
performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface
defects and cracking by the severity and density of the distress resulting in a calculated value
with 100 as the maximum rating The PCI ratings for the County roads are summarized below
Road Surface Condition 8 7
85
Good
Fair
Poor
Condition Assessment PCI
Good ndash regular maintenance no major capital requirements gt75
Fair ndash capital requirements within 5 years 70-75
Poor ndash Immediate attention lt70
12
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is
applied and is also a factor in the overall PCI calculation The County uses a Riding Condition
Rating based on travel at the posted speed limit The condition of the road affects the ride at
different rates of speed The majority of the roads within the County have a posted speed
limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to
prioritize repair or replacement activities when roads have similar PCI values
Assessment RCR
Excellent ndash Smooth and Pleasant 8-10
Good ndash Comfortable 6-8
Fair ndash Uncomfortable 4-6
Poor ndash Very rough and bumpy 2-4
Dangerous at 80 kmh 0-2
Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This
information is used to determine the maintenance levels of service and road width for
construction activities
13
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
County Road 124
ROAD BASE
The condition of the base is not as evident as the surface Some indications of base quality or
condition include
1) Surface asphalt deterioration rate that is faster than expected
2) Wheel Track Rutting
3) If problems are suspected an engineering firm may be hired to perform a geotechnical
investigation that may include core hole drilling tests or ground penetrating radar to
determine the condition of the materials forming the road base
14
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Conestogo River Bridge 6 (Arthur)
ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS
In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa
structure that provides a roadway or walkway for the passage of vehicles pedestrians or
cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is
defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are
considered to have a span greater than or equal to 3m and more than 600mm of cover
Staff maintains 107 bridges and 84 culverts located throughout the County These structures
are constructed of varying materials and sizes The following charts show the distribution of
assets based on structure material
15
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Culvert Structure Bridge Structure
Material Material
14 10Cast-in-place Cast-in-place Concrete Concrete
18 28Steel Corrugated 6268 Steel Pipe
Precast Precast Concrete Concrete
BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES
The County currently amortizes the capital expense of its bridges and culverts over 50 years
and this is considered the useful life for accounting purposes In reality the useful life of a
bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the
50 - 60 year point The cost of the rehabilitation is added to the asset record and the
accounting useful life is extended to 75 years when appropriate
Rehabilitation costs will depend on the size of the structure and can range from $100000 to
$15 million where replacement costs are estimated to range between $600000 and $4
million per structure
16
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Wellington Road 7 Culvert C070960 (Centre Wellington)
Historical Cost vs Replacement Cost ($000)
Historical Cost Replacement Cost
Bridge $70116 $169154
Culvert $13603 $42084
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
$180000
17
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Note this only captures the replacement costs and does not take into account the
rehabilitation costs for bridges and culverts
Amortization is the accounting process of spreading the expense of a long-term asset over its
life In theory the annual amortization expense should be equal to the amount invested in
capital renewal activities Amortization is however based on the historic cost of the assets and
does not reflect the future requirements for replacement activities
The chart below demonstrates the County has been investing responsibly in bridges and
culverts over the past three years (note replacement costs do not include rehabilitations so
amortization on replacement values assumes 50 years)
2010 2011 2012
Annual Amortization Historical $2407 $2123 $2103
Annual Amortization Replacement $4225 $4225 $4225
Annual Investment (Actual) $3122 $5774 $6232
18
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The number of bridges and culverts that will reach the end of their useful life over the next 10
years are summarized in the chart below
Bridge and Culvert Useful Lives Ending 2014 -2023
0
10
20
30
40
50
60
70
80
90
More than 10yrs Within 10yrs More than 10yrs Within 10yrs
Bridge Culvert
Replacement Cost by Condition ($000s)
Good Fair Poor Good Fair Poor
Bridge Culvert
Total $136270 $15197 $17687 $26339 $6682 $9062
$0
$20000
$40000
$60000
$80000
$100000
$120000
$140000
$160000
19
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Wellington Road 19 Culvert C190026 (Belwood)
BRIDGE AND CULVERT ASSET CONDITION
Legislation requires that all bridges and culverts be inspected every two years In October
2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to
undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario
Structure Inspection Manual An update to these inspections is taking place in 2013 the
results are expected in the spring of 2014 The data contained in this plan reflects findings
from 2011 cost and condition ratings provided in August 2013 The condition ratings as
supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned
that these conditions should be used as a guide only The inspection reports break the
structure down into components and assigns a condition and identify need for each
component
20
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The Bridge and Culvert inspection reports identify need broken down into the following
categories
1 Major Repairs Replacements ndash major repairs are considered those that would
generally be in excess of $50000
2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer
delay the need for major repairs or replacements when completed in a timely manner
3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded
4 Functional Needs - generally are associated with width and or vertical clearance
deficiencies
Staff evaluates the needs as reported to determine priorities for the five year capital budget
(see Appendix 4 Sample Bridge Report)
The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure
Bridge Condition Culvert Condition
16
14 Good 26 Good
Fair 16 58 Fair70
Poor Poor
Condition Scale
Good- regular maintenance no capital requirements
Fair- capital requirements in 1- 5 years
Poor- immediate attention
21
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
METHODOLOGY AND ASSUMPTIONS
The following assumptions were made in developing this plan for the management of core
infrastructure assets
Maintenance is completed to maintain current levels of service and the expected
useful life of the asset
Roads replacement costs have been estimated using recent roads construction cost
information
Bridge and Culvert replacement costs provided by MMM Group Ltd
The replacement values are in 2013 dollars
DATA VERIFICATION
Treasury staff worked diligently with Engineering staff to align the historical asset information
held within the JD Edwards financial reporting software and Engineering information used for
asset management purposes
DESIRED LEVEL OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand The County of Wellington currently maintains the
following levels of service
Maintenance Service Levels
Maintenance activities for roads bridges and culverts provide continuing adequate levels of
safety for the users and protects the investment by ensuring repairs are completed in order
to avoid premature deterioration Maintenance service levels are measured against the
legislated Ministry Minimum Maintenance Standards
Capital Engineering Service Levels
Capital levels of service are not legislated by the Province and the County has not adopted a
comprehensive level of service for roads bridges and culverts In 2011 however Council
approved a recommendation to increase the previous standard road width of 76 metres to 8
and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on
the road and the consideration of the Construction Manager and the County Engineer
22
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Road condition is measured using the Pavement Condition Index and although Council has not
adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater
would be suitable It is expected that with appropriate maintenance a road surface would
maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At
this time the surface would be identified within the five year capital budget for rehabilitation
or renewal
0
5
10
Asset Condition over useful life
Condition
Year 1 2 3 4 5 6 7 8 9
10
11
12
13
14
15
16
17
18
19
Defining service levels for capital improvements would allow for the development of
performance measures and comprehensive financial planning
23
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation
strategy at the correct time This includes applying preventative maintenance strategies in
early stages of deterioration then applying rehabilitation strategies in later stages and finally
replacement activities
In order to maintain condition safety and to maximize the life of the asset activities are
broken into four components
1 Minor maintenance (operating budget)
2 Major maintenance (operating budget)
3 Rehabilitations (capitalminor capital budget)
4 Replacements (capital budget)
Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out
preventative maintenance activities In many areas the County standards exceed the
Ministryrsquos standard The Roads Department budgets for maintenance activities through the
operating budget The 2013 operating budget includes field staff of 508 FTErsquos and
administrative staff of 12 FTErsquos
Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices
garages)
Budget for maintenance activities- $ 1461000
Minor Maintenance Activities
Budget
Allocation Description
Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $293800 Shoulder Drop offs
Drainage and Structure
Maintenance
$343300 Ditching Bridge Maintenance Culvert
cleaning Manhole and Catch Basin repair
and clean
Major Maintenance Activities
Roads Construction $200700 Hot Mix Patching
$50000 Bridge Repairs
$90000 Construction Related
$100000 Guide Rails
24
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Three-year actual expenditures to carry out maintenance activities are summarized below
2010 2011 2012 Description
Minor Maintenance Activities
Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching
Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs
Drainage and Structure Maintenance
$501074 $444267 $307073
Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean
Major Maintenance Activities
Roads Construction $249036 $169729 $302190 Hot Mix Patching
$46855 $40554 $59205 Bridge Repairs
$43120 $88397 $81006 Construction Related
$73915 $79103 $92955 Guide Rails
Total Actuals $1565510 $1454060 $1590112
In recent years staff have utilized new technologies at time of resurfacing with rehabilitation
activities to improve the performance Strategies include
Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes
Widening of the paved shoulder has been an effective technique to reduce the
amount of edge cracking on roads with higher traffic and large trucks The additional
cost for the asphalt results in maintenance cost savings Savings have also been
experienced in shoulder gravel
In 2011 the County applied a Bonded Wearing Course surface treatment on WR12
with plans to use this treatment on additional roads in the future This treatment
prolongs asset life by 8-10 years
Partial resurfacing ndash an additional lift may be applied to the surface of the road as
needed to improve the strength of the existing asphalt
New technology is being explored with a FibreMat that is inlaid in the surface and is
intended to prevent cracking by absorbing stress and movement
Innovative materials for winter control permits the de-icing of bridges with products
that are less damaging to concrete and steel structures thereby prolonging the useful
life of bridges and culverts
25
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The condition of the base also affects the quality and life of the surface Base rehabilitation
activities include
Localized shoulder repairs to replace clay and soil with gravel for stabilization
The installation of sub drains in the shoulders to allow water to drain
The use of Geo Grid in bases allows for more strength by distributing the weight over a
wider area Currently road sections on Wellington Road 14 and Wellington Road 29
use this It is anticipated that this technique will be used on other roads in the future
Bridges and culverts rehabilitation activities include
Resurfacing the bridge deck
Waterproofing
Concrete work on the bridge
Culvert liners are installed to extend the useful life of a culvert
26
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
FINANCING STRATEGY
The core infrastructure of roads bridges and culverts have a net book value of $204 million
making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is
expensed over the assetrsquos useful life The current consumption of infrastructure assets
averages 50 used Planning now for asset renewal requires a long term financing strategy to
provide a framework to guide Council in planning and decision-making
County of Wellington Core Assets
60 50 40 30 20 10
0 Remaining Used
Roads 56 44
Bridges 46 54
Culverts 47 53
A long-term financing strategy will ensure that the County
Has a plan to protect and maintain its assets
Has a reasonable degree of stability and predictability in the overall tax rate burden
Has a fair sharing of the distribution of resources between current and future users of
services
Minimizes financial vulnerability during economic downturns and
Maintains services at their desired levels
The County funds infrastructure renewal activities through a combination of the following
Current Revenues
Gas Tax Funding
Capital Reserves
Government Subsidies
Recoveries from other Municipalities (shared roads and bridges)
27
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Current Revenues
Current revenues are dollars raised by the tax levy Historically roads capital funding from
current revenues have maintained a steady amount and staff have been directed to fit capital
activities within this allocation of tax dollars This strategy works well to keep tax rates
reasonable but can be a challenge ensuring all projects are completed according to need
Reserves
The roads capital reserve was established to fund large roads capital projects provide funding
for budget adjustments at the time of tender (capital and minor capital) and for road and
bridge emergencies Typical funding of this reserve is capital project savings and an annual
operating transfer equal to the amount received for Aggregate revenue
Roads Capital Reserve Activity 2010-2012 ($000s)
2010 2011 2012 Total
Transfers Out $494 $1521 $2038 $4053
Transfers In $1075 $2521 $968 $4564
$0
$500
$1000
$1500
$2000
$2500
$3000
$3500
$4000
$4500
$5000
28
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Federal Gas Tax
Since its inception in 2005 the County of Wellington has received $144 million in gas tax
funding The intent of this funding is to provide Ontario communities with a source of stable
predictable long term funding to be used towards environmentally sustainable municipal
infrastructure projects The County has invested $128 million to the end of 2012 Of this
$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax
funding projects is included in the following chart
Road Work
2009 Conc 45 to WR 109 36 km Recycle 671411
2009 WR 123 to WR 8 50Recycle 375871
2009 Speedside N 36km to 200m S Old TL Recycle 658147
2010 WR 124 to 12 km S Pulverize + 90 mm 317708
2011 WR 14 Gordonville Br N to Line 8 27 km 628000
2011 Fergus to 22 km S of Belwood 70 km Recycle 994900
2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699
2011 WR 125 BWC Project 271057
2012 Fergus to 22 km S of Belwood 70 km Recycle 988840
2012 WR 12 bonded Wearing Course surface treatment 242892
2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974
2012 WR 10 Rothsay urban to Hilwood Dr 820565
2012 WR 14 300m south of Hwy 89 south for 3km 570374
2012 WR 46 Maltby Rd to WR 34 2 km 117576
$8024014
Bridge Projects
2010 Bridge 10021 Maxwell Bridge 394478
2010 Bridge 12094 McGrath Br Charles St Arthur 466318
2010 Watson Road Bridge 41084 296345
2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750
2012 Bridge 00044 Atkinson Bridge 258027
$1530918
Culvert Projects
2011 WR 7 Culvert 07051 liner 233372
2011 WR 7 Culvert 07096 liner 346751
2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263
$712386
Other
2006 Riverstown Equipment Garage $584500
2007 Asset Management System Upgrade 50000
2007 Methane Gas Collection Riverstown 232700
2009 Carroll Pond 1043736
2012 Solar Panel Projects 638309
$2549245
Grand Total 12816563$
Investment of Federal Gas Tax Funds
29
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Government Grants and Subsidies
Government grants and subsidies come from infrastructure funding announcements In
recent years the County has received funding for the Rea Bridge though Build Canada (2009)
and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)
This funding is awarded through an application process and cannot be relied upon as a
predictable revenue source
Municipal Recoveries
Municipal recoveries are received for projects on shared boundary roads and bridge projects
The cost sharing is based on signed agreements The boundary road is generally divided with
each municipality responsible for the maintenance and capital repair of one section
The following graph summarizes capital sources of funding Note development charges are
collected for use in growth related capital The following graph addresses rehabilitation
activities and as such Development Charge Reserve funding is excluded
Capital Sources of Funding 2010-2012 ($000s)
$10000
$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000
2010 2011 2012
Tax Levy $7805 $8217 $8655
Reserves $494 $1521 $2038
Gas Tax $1475 $3287 $4439
Recoveries $705 $0 $35
Subsidy $135 $0 $12
Looking Forward
The ten-year forecast based on asset condition predicts a $533 million requirement to replace
infrastructure The preliminary ten-year capital forecast prepared using current methodology
identifies an investment of $1226 million averaging $123 million per year The following
charts demonstrate an annual requirement of $148 million to fund replacement activities and
maintain current levels of service resulting in an annual deficit of $18 million (see Appendix
5 Roads Ten Year Capital Forecast)
30
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Estimated Annual Infrastructure Deficit
Average annual replacement value
Useful Life Replacement Value Annual Contribution
Requirement
20 $178275 $8914
50 $185196 $3704
75 $169154 $2255
Grand Total $14873 $532625
2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment
2013 Budget $12920 $108 $13028
Annual Shortfall
Annual Contribution Requirement
Current Contribution
Difference
2013 Budget $14873 $13028 $1845
Accumulated Infrastructure Deficit
Replacement based on Condition
Asset Condition Replacement Value
Good $432394
Fair $40894
Poor $59337
Grand Total $532625
Replacements based on Useful life
Useful Life Replacement Value
Past $42589
Within $490036
Grand Total $532625
31
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Other considerations
Projections contained within this plan are for rehabilitation and replacement of
existing stock Growth related construction is not accounted for in the cost
requirements
Replacement costs are based on replacing like for like This may not always be the
case for example roundabouts for future intersection improvement projects
Projections contained within this plan for base replacements are based on the ten year
capital forecast In reality issues with base rehabilitation and replacements are
unpredictable
Bridge and culvert rehabilitation costs have not been included in cost projections
SUMMARY
The residents of the County of Wellington enjoy a high quality road network To maintain
services the County faces challenges that include environmental regulations increasing
construction costs growth and aging infrastructure This report in combination with the
comprehensive asset database created through this process provides Council and staff with
the information needed to facilitate discussion on level of service and development of capital
financial planning (see Appendix 6 Sample of Roads Data)
Staff analysis and review from a longer term perspective will continue in the following months
and recommendations for financing or asset management strategies may be brought forward
for consideration in the 2015 budget process
32
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
SOCIAL HOUSING
INTRODUCTION
The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)
for the Wellington and Guelph area and is responsible for administering a range of
provincially legislated affordable housing social housing and homelessness programmes and
services
The Social Housing Division has the following objectives
To provide adequate supply and variety of housing
Ensure safe and accessible accommodation
Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the
service area of Wellington County and the City of Guelph These units are located at 31
properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and
Palmerston The County of Wellington also owns and manages 55 Affordable Housing units
located in Fergus
The County offers support and legislative oversight to 21 housing providers (17 non-profit
housing providers and 4 housing co-operatives) located in Wellington and Guelph The County
does not own these buildings but as CMSM does have the responsibility to oversee capital
planning and investment activities
The mission of the County of Wellington Housing Services department is to ensure effective
efficient and fair provision of high quality affordable housing to residents of Wellington
County and the City of Guelph In the recently completed 10-year Housing and Homelessness
Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this
mission
Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable
rental housing stockrdquo Completion of an asset management plan by the County will identify
the state of the social housing stock and develop a strategy to ensure adequate and
sustainable long-term funding for maintenance and renewal activities Sharing of this plan
with other area housing providers can provide guidance in the development of their individual
plans
The information contained within this plan was obtained through consultation with
departmental staff from both Housing and Treasury and building condition assessments
33
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of
the plan addresses the County owned 1189 units and will assist in the evaluation of what we
have what condition it is in what condition we want it to be in and what is required to get
there Annual reviews will be completed during budget preparations and updated as required
Treasury and Social Housing staff have worked diligently to validate and update historical
replacement and asset condition information held within the County financial reporting
system and Social Housing database In 2013 the County contracted Housing Services
Corporation (HSC) working with Ameresco Canada to develop an asset planning framework
Housing Services staff are currently working with this software to develop life cycle data
unfunded liability data and a Facility Condition Index (FCI) profile for each social housing
asset
4 Applewood Crescent Guelph-Townhouse
34
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
STATE OF LOCAL INFRASTRUCTURE
ASSET TYPE
The County maintains 1189 housing units comprised of apartments townhouses and
detached houses with a variety of size options
The Charts below shows the distribution by type
Housing Type and Quantity 1000
877 900
Un
its
Un
its
800 700 600 500 400 300
130182200 100
0 Apartment Townhouse Dwelling
Building Type
Bedroom Type and Quantity 900 827 800 700
600
500
400
300 179
200 476658
100 12 0
Bachelor 1 br 2 br 3 br 4 br 5 br
Bedroom Type
35
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
235 Egremont Street Mount Forest- Apartments
ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS
For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities
to record infrastructure assets at their historical cost To satisfy this requirement all County
owned social housing buildings were recorded at historical cost by property address based on
2008 insurance values deflated to year of acquisition Each property was considered one asset
as a whole and the expense amortized over a 40 year life cycle
For asset management purposes this methodology does not provide the detailed information
required In reality each building is made up of components with different lifecycles that need
to be managed on a different timeline Treasury and Social Housing staff developed the
following classifications and estimated useful lives based on industry standards and applied
this methodology to all social housing building assets in the corporate asset registry
1) Structure
Structural ndash frame foundations balconies (50 years)
Water systems drainage systems fire sprinkler systems (30 years)
Electrical systems (25 years)
Mechanical and HVAC systems Elevators (20 years)
Security smoke fire alarm systems (15 years)
36
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
2) Exterior
Brick mortar (40 years)
Roofing ndash pitched metal (40-50 years)
Roofing ndash flat SBS membrane and tar gravel (30 years)
Roofing ndash pitched shingle (20 years)
Windows Exterior doors Siding (20 years)
3) Interior
MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)
DrywallFlooring (20 years)
Interior Fixtures ndash lighting bathroom (15 years)
4) Site Elements
Sidewalks curbing driveways parking lots Concrete patiosporches carport
posts walkways (20 years)
Retaining walls pavilions gazebos ramps (15 years)
Fencing playground structures exterior lighting (10 years)
Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical
Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component
Historical vs Replacement Cost (000s)
$160000
$-
$20000
$40000
$60000
$80000
$100000
$120000
$140000
Structure Exterior Interior Site Total
Historical $24355 $7925 $6124 $985 $39390
Replacement $82959 $25350 $21347 $3765 $133421
37
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The chart below summarizes the of the building components that are past or within their
useful life
Building Past Useful Within
Life Useful Life
Structure 20 80
Electrical 75 25
Water Drainage Systems 22 78
MechanicalHVAC 19 81
Structure BalconyFoundation 3 97
Elevators 0 100
Security 0 100
Exterior 18 82
Brick Mortar 55 45
Roofing 0 100
WindowsDoorsSiding 0 100
Interior 18 82
DrywallFlooring 25 75
Interior Fixtures 28 72
MillworkShelving 0 100
Site Elements 63 37
Sidewalkdrivewaysparking lots 34 66
Fencing and Playground 88 13
Retaining Walls 67 33
Total Average 28 72
In general a majority of assets are within their useful lives Assets past their useful lives can
indicate that renewal or replacement may be required and is used in combination with visual
inspections input from departmental staff and comments from the public as a guide for these
activities
38
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Components and Replacement Values Based on Useful life ($000s)
$70000
Total Within $100182 Total Past $33239 Grand Total $133421
Historically housing staff have prioritized projects to fit within given budget allocations to
ensure that all components affecting health and safety have been addressed
SOCIAL HOUSING ASSETS CONDITION
In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal
Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7
excerpt from BCA report) This BCA information provided a starting point for staff to
determine building conditions Ratings contained in this plan are updated to 2013 values by
Housing Staff and are based on the following
$60000
$50000
$40000
$30000
$20000
$10000
$-Structure Exterior Interior Site
Past $19975 $5086 $6128 $2051
Within $62984 $20264 $15220 $1714
Condition Assessment
Good ndash regular maintenance no capital requirements
Fair ndash capital requirements within 5 years
Poor ndash Immediate attention
39
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Asset Conditions 100
The graph above indicates that overall the social housing assets are in good condition
However while greater than 85 of structure and exterior components are in good condition
less than 70 of interior and site components are in good condition Condition assessments
are high level and more careful inspections and prioritization is done by the ountyrsquos Social
Housing department on an annual basis to ensure action is taken when required to avoid risk
of asset failure Having some components past their useful lives does not necessarily mean
that they must be replaced if the condition and priority indicates otherwise
$80000
0 10 20 30 40 50 60 70 80 90
Structure Exterior Interior Site
Good 91 85 69 66
Fair 9 12 27 31
Poor 0 3 4 4
Replacement Value by Asset Condition ($ 000s)
$-
$10000
$20000
$30000
$40000
$50000
$60000
$70000
Structure Exterior Interior Site
Good $68250 $22154 $9752 $2351
Fair $14709 $2599 $10763 $1217
Poor $- $597 $832 $197
Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421
40
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Shingled Roof in good condition - Edinburgh Avenue Fergus
ASSUMPTIONS AND METHODOLOGY
The following assumptions have been made in developing this plan for County owned Social
Housing assets
Timely maintenance takes place to ensure that assets meet their useful life expectancy
and expected levels of service are met
Building inspections are done annually (at a minimum)
Units have been grouped by property address because the practice is generally to
replace all components at an address at one time for greater economy and efficiency
The overall asset conditions for each of the major components (Structure Exterior
Interior and Site) was determined by taking an average of all the minor component
conditions
41
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
DESIRED LEVELS OF SERVICE
The desired level of service is defined as the level approved by a community of users based on
affordability needs and future demand County Housing staff assigns priorities to asset
condition to ensure the safety of tenants
The desired level of service for County owned units is to have all Priorities A B and C within
the current budget and all other asset components associated with only lower priorities (D E)
remaining in the forecast Priorities are defined below
Condition Priorities Descriptions
Priority A ndash Life
Safety
Hazardous conditions which cannot be deferred and which could lead to
loss of life or injury
Priority B ndash
Structural Integrity
Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times
Priority C- Legislative
Requirements
All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)
Priority D ndash Building
Functionality
The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete
Priority E ndash Cost
Effective Upgrades
Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback
42
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
ASSET MANAGEMENT STRATEGY
The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the
correct time This includes applying preventative maintenance strategies in early stages of
deterioration then applying rehabilitation strategies in later stages and finally replacement
activities
Preventative maintenance strategies
Preventative maintenance inspections are performed to ensure that components are
functioning as they should be and to identify potential issues (see appendix 8
Housing Preventative Maintenance Program)
When required external contractors may be contracted to perform thermal imagery
to evaluate the seriousness of a problem
The County budgets $61500 annually under insurance to fund emergencies relating to
fire wind and loss amongst others The County currently has an insurance deductible
of $ 50000 per year
Localized cracking of caulking - Algonquin Road Guelph
Rehabilitation strategies
Components such as Brick Mortar and Structural-Frame rarely require complete
replacements and are rehabilitated based on need and condition
When new technology becomes available staff conduct a trial usage to ensure that the
material used is durable beneficial safe and cost effective
Staff support new technology as it becomes available to restore assets to good
condition and extend the assets useful life
43
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Replacement strategies
Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated
useful life to determine the 5-year requirements for rehabilitation or replacement
activities
New options are being explored for construction materials for flooring and roofing
These are being monitored for possible benefits in functionality or cost savings
Staff coordinate replacements of inter-related components for efficiency (siding and
windows)
When replacements are scheduled staff seek out energy efficient options and rebate
programmes when available
Water Heaters- 261 Speedvale Ave Guelph
RISK
The Social Housing Department evaluates the need for replacement or repairs of its assets
based on the condition of the component and the assigned priority Components that are in
poor condition and of high priority are addressed first while lower priority components that
may be in fair or poor condition may be delayed due to funding restrictions The risk
associated with delaying these projects is considered
44
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The charts below summarize replacement cost by component and priority based on asset
type
Replacement Cost Based on Asset Type
Components Life Priorities Total ($ 000rsquos)
Structure 62
Structural-frame foundations balconies
50 B $38857
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems
20 D $14676
Elevators 20 C $1407
Security smoke detectors fire alarm systems
15 A and C $1334
Exterior 19
Brick Mortar 40 B $10382
Roofing 20-30 D $6671
WindowsDoorsSiding 20 D and E $8297
Interior 16
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Interior Fixtures- lighting and bathroom
15 D and E $2668
Site Elements 3
Playground structure fencing exterior lighting
10 D $1334
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
TOTAL $133421
45
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Replacement Cost Based on Asset Type and Priority
Components Life Priorities Total ($ 000rsquos)
Security smoke detectors fire alarm systems
15 A and C $1334
Structural-frame foundations balconies
50 B $38857
Brick Mortar 40 B $10382
Elevators 20 C $1407
Total High Priority $51980
Water systems drainage systems fire sprinkler systems
30 D $8005
Electrical Systems 25 D $18679
Mechanical and HVAC systems 20 D $14676
Roofing 20-30 D $6671
MillworkShelving residential 25 D $5337
DrywallFlooring 20 D $13342
Playground structure fencing exterior lighting
10 D $1334
Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways
20 D $1366
WindowsDoorsSiding 20 D and E $8297
Interior Fixtures- lighting and bathroom
15 D and E $2668
Retaining Walls PavilionGazebo Ramps
15 C and D $1064
Total Low Priority $81441
TOTAL $133421
46
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The numbers indicate that the majority of replacement value is for assets in the lower priority
range (D and E)
Components may be assigned a lower priority because they are maintained on a routine basis
and repaired before they can become hazardous have a low frequency of failure because
they are more durable have less exposure to damage or are not detrimental to tenant safety
Components stated under priority E are related to energy efficiency or cost saving upgrades
and are taken into consideration when planning replacement activities (D and E)
Components may be assigned a higher priority when they deal directly with life safety
structural integrity or when legislated The County is required to comply with Accessibility of
Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos
and Ramps are lumped together as low priority items since ramps are an accessibility feature
it is also a priority C This means that ramps will be given priority (A B and C) Foundations
structural frames and brick and mortar have long useful lives and rarely require complete
replacement However because significant rehabilitation can be required these components
are identified as high priority to ensure funding is available when needed
FINANCIAL STRATEGY
The Social Housing budget includes both major capital (capital budget) and minor capital
(operating budget) The total major and minor capital budget in 2013 was $24 million and
this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year
major and minor capital forecast) This will result in funding of $295 million over 10 years
Additionally $2 million is budgeted for maintenance and repairs through the annual operating
budget
The graph below demonstrates that if all assets were replaced at the end of their useful life
the required funding would be $933 million over the next 10 years
35000
Total Replacement Values ($000s)
-
5000
10000
15000
20000
25000
30000
Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
The backlog of $33 million consists of components that have passed their useful lives in 2013
or prior and are summarized in the table below
Component Replacement
Priority Value(000s)
FrameFoundationBalcony $1231 B
Water Systems $2830 D
Electrical $12329 D
MechanicalHVAC $3584 D
Brick Mortar $5086 D
DrywallFlooring $5059 D
Interior Fixtures $1069 D and E
Retaining Walls $692 C and D
Fencing $1064 D
SidewalkParking $294 D
Total $33239
Although these asset components are beyond their documented useful life based on priority
and condition they do not need to be addressed in the short term
Total Replacement Values vs Budget (000s)
$70000
$60000
$50000
Capital Budget (000s) $40000
$30000 Total Replacement Values(000s)
$20000 Culmulative shortfalldeficit(000s) $10000
$0
48
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Total capital funding over the next 10 years is forecast at $295 million and replacement
requirements are identified as $933 million This results in a potential funding shortfall of
almost $64 million by year 2023
The chart below shows the average annual contribution that would be required to cover costs
associated with the replacement of these assets over their useful lives
Useful Life Replacement Values with
backlog (000s) Annual Contribution (000s)
10 $1334 $133
15 $5067 $338
20 $43204 $2160
25 $24016 $961
30 $10561 $352
40 $10382 $260
50 $38857 $777
$133421 $4981
This analysis may indicate that additional annual contributions need to be made to a Social
Housing reserve to address the potential funding shortfall and backlog However further
analysis of the backlog may indicate that many of these assets are in good condition or of
lower priority and do not require renewal or replacement for many years with regular
maintenance
ADDITIONAL CONSIDERATIONS
Projections contained within this plan are for rehabilitation and replacement of
existing stock While growth related activities are not accounted for an annual
contribution of approximately 4 of any new project cost could be transferred to a
reserve over the assetrsquos useful life to ensure sustainable funding
Replacement costs are based on replacing like for like
COST SHARING
All major and minor capital expenditures are cost shared between the County and the City of
Guelph The County owns the housing units and the City is required to fund a portion of the
costs of providing social housing to City residents including capital repairs and rehabilitation
The cost sharing method is based on the previous residence of the tenant Three-year
historical cost sharing for capital expenditures averages 25 County and 75 City
49
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
RESERVES
The County currently has three Social Housing related reserves available
1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a
one-time Federal funding received at the time of the housing devolution from the
Province and is used to fund housing related operating and capital costs as determined
by Council The December 31 2012 balance is $893630
2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a
one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)
and is set aside for emergency capital repairs The December 31 2012 balance is
$456436
3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital
project savings and is used to fund budget adjustments at time of tender and the
ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23
million
50
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
-
1) Estimated Annual Infrastructure Deficit
Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)
Social Housing $133421 $4981
Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment
Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400
The Social Housing Capital Reserve (County) currently has no budgeted annual funding
transfer This reserve is funded through County capital or operating budget surpluses when
available and approved This balance can be used to offset the funding shortfalls as identified
below
Asset Type
Annual Contribution Requirement ($000rsquos)
Total Current
Investment ($000rsquos)
Annual Shortfall ($000rsquos)
Social Housing $4981 $2400 $2581
Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)
Total County Share (approx 25) $ 1246 $600 $646
The social housing shortfall identified above includes a $33 million backlog This amount
reflects those assets beyond their useful lives prior to or within 2013 However based on
condition and priority all of these assets do not necessarily require rehabilitation or
replacement immediately
Accumulated Infrastructure Deficit
Asset Type Replacement Values ($000rsquos) Total Poor
(Immediate Needs) Fair
(1 5 Year replacement)
Social Housing $1627 $29287 $30914
Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)
Social Housing $33239
51
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
SUMMARY
Overall social housing assets are in good condition and well maintained Housing staff have
extensive knowledge with respect to the condition of the County owned social housing units
and this information has been consolidated with financial information to develop a
comprehensive database that can be routinely updated and reviewed (see Appendix 10
Sample of Housing Database)
Currently the tenants of County owned Social Housing units enjoy well maintained housing in
a good state of repair Additional analysis and review of the information gathered during the
development of this initial asset management plan will occur over the coming months
Possible recommendations for financing or asset management strategies may be brought
forward for consideration in the 2015 budget process
52
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
APPENDIX 1-ROLES AND RESPONSIBILITIES
Role Responsibility
County Council
Approves the asset management policy
that establishes Councilrsquos expectations
around the management of the Countyrsquos
physical assets
Approves asset funding allocation through
the annual corporate budget process to set
agreed levels of service and risk
Staff Advisory Committee
Demonstrates a commitment by senior
management to achieving the Council
approved asset management policy
Provides corporate oversight to the
programme to ensure that the goals and
directions are maintained
Provides direction sets priorities approves
work programmes and allocates resources
Treasurer
Is the Executive Sponsor of the Asset
Management Programme providing overall
leadership and communication between
the Staff Advisory Committee and Asset
Management Working Groups
Asset Management Working Groups
Provide complete asset registries and
continuously improve and update
information as available
Document service levels and develop
performance measures
Review and improve business processes as
required
Develop and use economic decision
making tools and document process
Develop asset management plans that
include work programmes project
timelines resource allocation and budget
forecasts
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
APPENDIX 2 ROADS REPLACEMENT COST CALCULATION
This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre
The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost
Passing Lanes North of Brucedale
Completion Spring 2012
Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes
Main Street Glen Allan
Completion Spring 2012
Work consisted of complete base and surface replacement including drainage concrete curb
and gutter guide rails and reinstallation of traffic signals
Base Surface Base Surface
30 70 43 57
Salaries and Wages 2203 5140 4579 6070
Benefits 608 1419 1103 1461
Operating Supplies and Materials 2626 6128 10 13
Professional Fees 36486 85133 52848 70055
Permits and Approvals 473 627
Contracted Construction 298627 696795 355265 470933
Contingency - - 15464 20499
Internal Equpuipment 1270 2963 3669 4864
Total Expenditure 341820 797579 433411 574521
km 17 34 21 21
cost per metre 201 235 206 274
Average Cost per metre 20373 25408
Rounded Cost used 202 250
Passing lanes North of Bruce Main Street Glen Allen
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
APPENDIX 3- PCI Report WR14
FLEXIBLE PAVEMENT CONDITION EVALUATION FORM
Location From WR 14 (Frederick Street) - Eliza Street To Highway 6
1 2
km SectionLHRS km
Length TrafficBEGINS OFFSET LENGTH
Direction
Survey Date 11 PCR RCRYEAR MONTH 6 0
0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND
Highway
B
Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class
(Additional Lanes) A
F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY
Cra
ckin
g
Weig
ht
10 V
ery
Slig
ht
EXCELLENT WP No Facility Smooth and pleasant
8 S
ligh
t GOODRide Comfortable
6 M
od
era
teCondition
FAIR Uncomfortable Rating
4 S
evere
Density of Distress (Extent
Very rough and bumpy POOR (at 80 kmh) Severity of Distress
of Occurrence ) 2
Very
Severe
VERY POOR Dangerous at 80 kmh
Few
0
In
term
itte
nt
Fre
que
nt
lt10 10-20 20-50 50-80 80-100
Pavement Distress Type E
xte
nsiv
eDMI
(wi) 05 1 2 3 4 05 1 2 3 4 count
Ravelling amp C Agg Loss 1 30 w w 1800 T
hro
ugh
ou
t Surface Defects
Flushing 2 15 000
Rippling and Shoving 3 10 000 Surface
Wheel Track Rutting 4 30 000 Deformations
Distortion 5 30 w w 750
Longitudinal Single and Multiple 6 15 w w 375
Wheel Track Alligator 7 30 000
Single and Multiple 8 05 w w 350 Centre Line
Alligator 9 20 w w 600
Pavement Single and Multiple 10 05 000
Edge Alligator 11 15 000
Half Full and Multiple 12 10 w w 800 Transverse
Alligator 13 30 w w 450
Long Meander and Midlane 14 10 000
Random 15 05 w w 300
Ride Condition Rating (RCR) from 0-10 60 DMI 74
A
Shoulders Severity of DistressDensity of Distress
(Extent of Occurrence )
Dominant Type
one U Distress
Right Left Right Left
Mod Severe Mod Severe 10-30 gt30 10-30 gt30
Paved Full Cracking
Pavement EdgeCurb
Separation Paved Partial
Distortion
Surface Treated BreakupSeparation
Edge Break
Primed Breakup
Gravel
Maintenance Treatment
Extent of Occurrence
lt10 10-20 20-50 50-80 gt80
1 2 3 4 5
Pavement
Manual Patching
Machine Patching
Spray Patching
Rout and Seal Cracks
Chip Seal
Shoulders
Manual Patching
Machine Patching
Rout and Seal Cracks
Chip Seal
PCI Value 63
Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)
Evaluated by Mark Eby
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
Structure Name
On x Crossing Navig Water x Non-Navig Water
Under Type Rail Ped
Road
Road Name
Structure Location
Not Cons x
Listnot Desig
MTO Region
x
MTO District
County
N
N
(m)
(m)
(sq m)
(m)
Span Lengths (m)
Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign
(tonnes)
By-Law Expiry Date
(m)
Concrete earth-filled arch
300
Latitude
Owner(s)
Geographic Twp
WELLINGTON
Guelph Eramosa Erin
Posted Speed
Current Load Limit 5
Total Deck Length 134
Rehab History (Datedescription)
Last Biennial Inspection
Last BridgeMaster Insp
Last Condition Survey
Structure Type 16
Last Evaluation Evaluated Load Limit
Load Limit By-Law
Last Underwater Insp
Year Built 1915
Roadway Width 43 No of Spans 1
Nov 2009
Historical Data
122
(degrees)
Total Deck Area 66 Direction of Structure N-S
Overall Str Width 49 Skew Angle -00
Fill on Structure (m)
School
(km)
Routes
0
Truck Bicycle
Special
BENHAMS BRIDGE
17 T 0569382 4835207
240 Km S of Wellington Road 124
Erin- Eramosa Townline
Other
WELLINGTON COUNTY
Desigamp List
Heritage
Designation
Cons not App
5
Class
Transit
Collector SOUTHWEST
Inventory Data
Road Number
Road
Longitude
Freeway
Designot List
Detour Length Around Bridge
No of Lanes
Local
AADT YEAR Trucks
1
Arterial
Date Printed 492012 McCormick Rankin Corporation Page 1 of 5
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
COUNTY OF WELLINGTON
Municipal Structure Inspection Form County Site Number
MTO Site Number
B000075
35-300
November 5 2011
Special Notes
Equipment Used
Weather
DART Survey
Detailed Deck Condition Survey
Priority
Urgent
Estimated
Cost Normal
Field Inspection Information
8
Others in Party
Inspector
Additional Investigations Required
Jae Park P Eng McCormick Rankin Corporation
Temperature
Next Detailed Inspection 2013
Nicole Copeman McCormick Rankin Corporation
None
Sunny
-$Total Cost
Fatigue Investigation
Seismic Investigation
Structure Evaluation
Detailed Coating Condition Survey
Underwater Investigation
Date of Inspection
Date Printed492012 McCormick Rankin Corporation Page 2 of 5
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
-
APPENDIX 5- Roads Ten Year Capital Forecast
COUNTY OF WELLINGTON
2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Gross Project Costs (Uninflated $000s) Project
Total
Growth Related Construction
WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $
WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$
WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $
WR 30 at T of GE Road 3 intersection improvements 950$ 950$
WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $
WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $
WR 124 at Jones Baseline Left Turn Lane 600$ 600$
WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $
WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $
WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$
WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$
TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $
Roads Construction
WR 10 McGivern Street Moorefield 10 km
WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m
WR12 at WR 8 intersection improvements
WR 25 WR 52 to WR 42 70 km (Region of Peel project)
WR 29 at WR 22 intersection improvement
WR 32 WR 33 to Concession 2 25 km design and construction
WR 50 Third Line to WR 24 58 km design and const
WR 51 WR 7 to Hwy 6 23 km
WR 86 Guelph to WR 9 traffic improvement Study
WR 86 Guelph to WR 9 passing lanes design and construction
WR 86 at WR 12 intersection improves (ROW project)
WR109 at WR5 intersection improvements
WR109 at WR 16 intersection improvements
WR 109 at WR 7 intersection improvement
WR 109 Hwy 89 S to end of curb in Harriston 12km
WR 109 Dufferin to Harriston passing lane design and construct
2600 $
25$
450$
1500 $
100$
50$
100$
25$
25$
50$
1000 $
750$
450$
750$
500$
750$
500$
1500 $
1500 $
600$
1500 $
50$
150$
100$
500$
500$
500$
2500 $
125$
2000 $
2000 $
-$
-$
1000 $
2600 $
625$
4450 $
550$
2650 $
3000 $
1600 $
50$
2100 $
100$
525$
525$
500$
750$
2125 $
TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $
BRIDGE CONSTRUCTION
WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$
WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$
WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $
WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $
WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$
WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$
WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$
WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$
WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $
WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$
WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$
WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $
WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$
WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$
WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $
WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$
WR 18 Bridge 018105 design and replace 50$ 500$ 550$
WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$
WR 27 Bridge 27106 design and replacement 550$ 550$
WR 30 Bridge 030124 design and rehabilitation 200$ 200$
WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $
WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$
WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $
WR 36 Bridge 36122 design and replacement 525$ 525$
WR 36 Bridge 36086 design and rehabilitation 200$ 200$
WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$
WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$
WR 43 Caldwell Bridge 043054 design and replace 200$ 200$
WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$
WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $
WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$
WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$
WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $
WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $
WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $
Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $
TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Project
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION
Gross Project Costs (Uninflated $000s)
CULVERT CONSTRUCTION
WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$
WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$
WR 6 Culvert 06081 replacement design and construction 400$ 400$
WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$
WR 10 Culvert 101000 design and replace 50$ 550$ 600$
WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$
WR 11 Culvert 11005 design and liner 400$ 400$
WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$
WR 11 Culvert 111020 design and rehabilitation 100$ 100$
WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$
WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$
WR 18 Culvert 18021 design and liner 300$ 300$
WR 22 Culvert east of WR 23 design and replacement 500$ 500$
WR 32 Culvert 321140 design and replacement 50$ 400$ 450$
WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$
WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$
TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $
COUNTY BRIDGES ON LOCAL ROADS
WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$
Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$
Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$
E-W Luther TL Bridge 000101 design and replacement 550$ 550$
TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $
ASPHALT RESURFACING
WR 6 Hwy 6 west for 200 m 02 km 125$ 125$
WR 7 Alma to Salem 6 km 1325 $ 1325 $
WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $
WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $
WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $
WR 7 Hwy 6 to WR 51 23 km 575$ 575$
WR 7 WR 51 to Sideroad 14 29 km 725$ 725$
WR 10 Conc 8 to 4 54 km 1200 $ 1200 $
WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $
WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$
WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$
WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$
WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$
WR 14 old railway tracks north for 51 km 1000 $ 1000 $
WR 16 WR 15 to Hwy 89 54 km 550$ 550$
WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$
WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $
WR 18 Beatty Line to Hwy 6 11 km 275$ 275$
WR 18 Hwy 6 to Watt Street 13 km 325$ 325$
WR 18 WR 7 to John Street 08 km 200$ 200$
WR 18 Geddes Street to Elora Public School 12 km 300$ 300$
WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $
WR 22 WR 29 to Hwy 6 39 km 975$ 975$
WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$
WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$
WR 30 WR 39 to WR 86 17 km 375$ 375$
WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $
WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $
WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$
WR 34 WR 33 to WR 32 20 km 500$ 500$
WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$
WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $
WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$
WR 39 WR 30 to WR 31 31 km 325$ 325$
WR 50 Hwy 7 to railway tracks 11 km 350$ 350$
WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$
WR 52 WR 124 to WR 25 32 km 700$ 700$
WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $
WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $
WR 109 WR 7 to WR 10 59 km 600$ 600$
WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $
WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$
WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $
WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $
WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$
WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $
TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $
TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
APPENDIX 6- Sample from Roads Asset Database
road
Section Type Year
Constructed
Replacement
year
Remaining
Life
Condition based
on PCI PCI
Ride Condition
Rating Total Length
Replacement
Value
WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025
WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025
WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900
WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500
WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125
8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021
WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50
WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75
WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750
15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028
WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275
WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550
WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225
WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150
WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150
15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028
WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828
WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727
WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212
22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035
WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788
WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40
WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61
WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606
9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022
9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022
9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022
9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022
9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022
9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022
902 2038520
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
Wellington and Guelph Housing Services 56 Mill Street Harriston
Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet
October - 2005
Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity
Normal Expected
Life Age Years
Remaining 2005 Estimated
Cost
1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown
D Sq Ft 12200 15 5 10 $4575000
2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance
D na 0 1 5 5 $000
3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown
D Ft 480 18 10 1 $288000
4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown
D Sq Ft 1050 25 20 10 $1050000
5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry
D Allowance 1 10 34 9 $1500000
6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement
D Sq Ft 150 25 13 17 $90000
Brown amp Beattie Ltd Building Science Engineering
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE
Service Operating Performance Indicator
Replace Fire alarm log sheets-file old set Annually
Solar DHW glycol test Annually
Purge hot water storage tank Monthly
Fertilizer and pesticide-1 year contract Annually
Pyramidal oak amp ask dormant treatment Annually
Water Softener Service Annually
Inspect fire hydrants Annually
Full site Inspections Annually
Air conditioner service-lounges Annually
AC service-Elevator machine room Annually
Flush main sanitary line 3Year
Catch basin clean out 3Year
Eaves trough cleaning and repair Semi Annual
Clean out dryer exhausts Annual
Filter changes and annual gas MUrsquos Annual
Service Exhaust Fans Annual
Compactor maintenance Annual
Domestic Hot Water (DHW) boiler service Annual
DHW boiler service De lime heat exchanger (semi) Annual
Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room
Annual
Sump pump service- elevator machine roomamp exterior inspect oil separator
Annual
Tree trimmingremoval Annual
Smoke detector inspections Annual
Annual fire alarm inspections Annual
Furnace inspections Annual
Backflow prevention device inspections Annual
De lime DHW plate heat exchanger Semi Annual
Maintenance inspections
Septic Tank materials testing-Effluent 2 or 3 years
Annual inspections and related follow up repairs
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST
County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)
PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0
OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0
OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5
OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0
OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5
OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0
OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0
OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360
OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0
OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150
OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0
OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0
OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250
OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0
OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0
TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770
COUNTY PROPERTIES
OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0
OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0
OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60
OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0
OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0
OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0
OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0
OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120
OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103
OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109
OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82
OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77
OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141
OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60
OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87
FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7
TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846
TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616
Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400
Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
APPENDIX 10- Sample From Housing Database
Asset Number Property Components Sub Category
Historical Cost
(000s)
Replacement
Cost (000s) Condition
Useful
Life
Replacement
Year Remaining Life
1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12
1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9
1483 Electrical Structure 21908 862 Good 25 2013 0
1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12
1485 Security Systems Structure 1565 62 Good 15 2017 4
1486 Elevators Structure 3130 123 Good 20 2017 4
1660 Brick Mortar Exterior 12519 493 Good 40 2015 2
1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22
1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5
1752 MillworkShelving Interior 6260 246 Good 25 2017 4
1753 DrywallFlooring Interior 15649 616 Good 20 2024 11
1754 Interior Fixtures Interior 3130 123 Good 15 2017 4
1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0
1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1
1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4
1487 Structure-Frame Structure 91188 3655 Good 50 2019 6
1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0
1489 Electrical Structure 31137 1706 Good 25 2035 22
1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16
1662 Brick Mortar Exterior 17793 975 Good 40 2013 0
1663 Roofing Exterior 11121 609 Good 20 2037 24
1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10
1411 MillworkShelving Interior 21422 487 Good 25 2037 24
1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0
1757 Interior Fixtures Interior 4448 244 Good 15 2013 0
1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3
1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0
1928 Parking Lot Site Elements 2224 122 Good 20 2027 14
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST
County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9
T 5198372600 T 18006630750 W wwwwellingtonca
ALTERNATE FORMATS AVAILABLE UPON REQUEST