Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107...

66
Corporation of the County of Wellington Asset Management Plan www.wellington.ca

Transcript of Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107...

Page 1: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Corporation of the County of Wellington

Asset Management Plan wwwwellingtonca

TABLE OF CONTENTS

EXECUTIVE SUMMARY 3

ROADS BRIDGES AND CULVERTS 7

INTRODUCTION 7

STATE OF LOCAL INFRASTRUCTURE 8

DESIRED LEVEL OF SERVICE 22

ASSET MANAGEMENT STRATEGY 24

FINANCING STRATEGY 27

SUMMARY 32

SOCIAL HOUSING 33

INTRODUCTION 33

STATE OF LOCAL INFRASTRUCTURE 35

DESIRED LEVELS OF SERVICE 42

ASSET MANAGEMENT STRATEGY 43

FINANCIAL STRATEGY 47

SUMMARY 52

APPENDIX 1-Roles and Responsibilities 53

APPENDIX 2-Roads Replacement Cost Calculation 54

APPENDIX 3- PCI Report WR14 55

APPENDIX 4- Sample Bridge Inspection Report 56

APPENDIX 5- Roads Ten Year Capital Forecast 58

APPENDIX 6- Sample from Roads Asset Database 60

APPENDIX 7- Sample from Building Condition Assessment 61

1

APPENDIX 8-Housing Preventative Maintenance 62

APPENDIX 9- Housing Ten Year Capital Forecast 63

APPENDIX 10- Sample From Housing Database 64

2

EXECUTIVE SUMMARY

Wellington County is a community of almost 91000 people living in an area covering 2659

km2 The population is expected to grow to 122000 people by 2031 The County is made up

of seven lower tier municipalities including the Towns of Erin and Minto and the Townships

of Centre Wellington GuelphEramosa Mapleton Puslinch and Wellington North

The County is responsible for providing a number of services including operating a long-term

care home museum and archives library system maintaining county roads managing solid

waste services including waste collection and landfills and planning and development

services including emergency management and the Green Legacy tree planting programme In

addition the County provides a number of social services to the residents of Wellington and

the City of Guelph such as childcare subsidized housing and income support programmes

In order to provide these services at a sustainable level the County must manage the

underlying capital assets efficiently and effectively The County Official Plan identifies

sustainable development as a core goal How and where the County plans to grow must

balance investment in new infrastructure with investment in existing infrastructure Asset

management plans help to identify the long-term capital costs of maintaining rehabilitating

or replacing existing assets as they age

Wellington County demonstrates a strong commitment to planned capital funding In 2013

the County budget allocated approximately 30 ($24 million) of the net tax levy requirement

towards capital projects (major and minor) capital reserves and capital related debt

repayment The total net book value of County capital assets is $361087171 (2012) This

translates to approximately $11000 per household (32194 total County households)

Wellington County Council also demonstrated a commitment to asset management through

the February 2013 approval of an Asset Management Policy and Programme to develop asset

management plans for the following major asset types

Roads Bridges and Culverts

Social Housing Units

Buildings and Properties

Technology and Communication (software hardware radio equipment)

Equipment (Vehicles and Machinery)

Furniture and Fixtures

Library Collections

3

The County has taken a phased approach to the development of these asset management

plans and has focused efforts in 2013 on developing plans for roads bridges culverts and

social housing units as these areas make up over 75 of the historical value of County assets

and are most likely to benefit from senior government funding announcements As well the

County has taken an integrated approach to plan development involving Treasury

Engineering and Social Housing staff Significant information was already available through

road bridge and culvert inspections housing condition assessments the tangible capital asset

registry and multi-year operating maintenance and capital budget forecasting

Asset Historical Cost as of December 31 2012

Roads 52

Bridges 13

Culverts 2

Social Housing Buildings

9

Other 24

The Asset Management Policy and Programme established organizational accountability and

responsibility for corporate asset management to ensure that these plans are treated as living

documents that are continually reviewed and improved to remain relevant and useful (see

Appendix 1 Roles and Responsibilities)

The ountyrsquos asset management plans meet the legislative requirements and follow the

guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset

Management Plansrdquo The asset management plans are informed by ounty approved plans

such as The County of Wellington Official Plan The County of Wellington Economic Strategic

Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for

the Wellington and Guelph CMSM Area As well staff have been guided by municipal best

practices supported by The Federation of Canadian Municipalities Ontario Good Roads

4

Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal

Finance Officers Association

Currently the County is addressing capital investment and has assumed that operational

maintenance activities occur at a level that allows the asset to achieve its expected useful life

Tracking maintenance activities by asset may be a future consideration in order to better

document the entire asset life cycle cost

Summary and Recommendations

Based on this initial Asset Management Plan for the roads bridges and culverts and social

housing sections an annual County funding shortfall of approximately $25 million has been

identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11

are past their useful lives (Table 3)

Table 1 Estimated Annual Infrastructure Deficit

Asset Type

Annual

Contribution

Requirement

($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall

($000rsquos)

Roads Bridges

and Culverts $14873 $13028 $1845

Social Housing $4981 $2400 $2581

Less City Social

Housing funding

(approx75)

($3735) ($1800) ($1935)

Total $16119 $13628 $2491

For the roads and social housing (County) areas a capital reserve is in place but there is little

or no budgeted annual transfer at this time Currently these reserves are funded from County

capital project surpluses and a budgeted amount of aggregate revenue for roads At

December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the

Social Housing County Capital Reserve was $23 million

5

Table 2 Replacement Value of Assets Considered in Poor and Fair Condition

Asset Type

Replacement Values ($000rsquos)

Total Poor (Immediate

Needs)

Fair (1-5 Year

replacement)

Roads Bridges

Culverts $59337 $40894 $100231

Social Housing $1627 $29287 $30914

Total $60964 $70181 $131145

Table 3 Replacement Value of Assets Beyond Useful Life

Asset Type

Replacement Value of

Assets Beyond Useful Life

($rsquo000rsquos)

Roads Bridges

Culverts

$42589

Social Housing $33239

Total $75828

Overall the roads bridges culverts and county owned social housing units are in a good state

of repair and providing an acceptable level of service to the community Staff analysis and

review from a longer term perspective will continue throughout the coming months and

recommendations for financing or asset management strategies may be brought forward for

consideration in the 2015 budget process

6

ROADS BRIDGES AND CULVERTS

INTRODUCTION

The County of Wellington provides a safe and functional transportation network for people

and products The Roads Division maintains repairs and rehabilitates this network which

includes

6981 km of Arterial roadways

107 bridges

84 culverts

The County currently budgets for asset rehabilitation and replacements through the five-year

capital plan The development of an asset management plan considers the entire life cycle

and provides a purposeful approach to long-term asset management strategies The long-

term goal of this plan is to ensure the County is in a sound financial position to finance

services to the public on a sustainable basis This initial phase will consider ten-year needs

The information contained within this plan was obtained through consultation with

departmental staff from both Engineering and Treasury and the engineering firm McCormick

Rankin Corporation who provided condition and replacement costs for the County owned

bridges and culverts

This first phase of the plan will help staff to evaluate what we have what condition it is in

what condition we want it to be in and what is required to get there Annual reviews will be

done during budget preparations and updated as required

The Roads Division has three key objectives

Preserve the transportation system

Provide user safety and mobility

Expand system capacity

7

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 2: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

TABLE OF CONTENTS

EXECUTIVE SUMMARY 3

ROADS BRIDGES AND CULVERTS 7

INTRODUCTION 7

STATE OF LOCAL INFRASTRUCTURE 8

DESIRED LEVEL OF SERVICE 22

ASSET MANAGEMENT STRATEGY 24

FINANCING STRATEGY 27

SUMMARY 32

SOCIAL HOUSING 33

INTRODUCTION 33

STATE OF LOCAL INFRASTRUCTURE 35

DESIRED LEVELS OF SERVICE 42

ASSET MANAGEMENT STRATEGY 43

FINANCIAL STRATEGY 47

SUMMARY 52

APPENDIX 1-Roles and Responsibilities 53

APPENDIX 2-Roads Replacement Cost Calculation 54

APPENDIX 3- PCI Report WR14 55

APPENDIX 4- Sample Bridge Inspection Report 56

APPENDIX 5- Roads Ten Year Capital Forecast 58

APPENDIX 6- Sample from Roads Asset Database 60

APPENDIX 7- Sample from Building Condition Assessment 61

1

APPENDIX 8-Housing Preventative Maintenance 62

APPENDIX 9- Housing Ten Year Capital Forecast 63

APPENDIX 10- Sample From Housing Database 64

2

EXECUTIVE SUMMARY

Wellington County is a community of almost 91000 people living in an area covering 2659

km2 The population is expected to grow to 122000 people by 2031 The County is made up

of seven lower tier municipalities including the Towns of Erin and Minto and the Townships

of Centre Wellington GuelphEramosa Mapleton Puslinch and Wellington North

The County is responsible for providing a number of services including operating a long-term

care home museum and archives library system maintaining county roads managing solid

waste services including waste collection and landfills and planning and development

services including emergency management and the Green Legacy tree planting programme In

addition the County provides a number of social services to the residents of Wellington and

the City of Guelph such as childcare subsidized housing and income support programmes

In order to provide these services at a sustainable level the County must manage the

underlying capital assets efficiently and effectively The County Official Plan identifies

sustainable development as a core goal How and where the County plans to grow must

balance investment in new infrastructure with investment in existing infrastructure Asset

management plans help to identify the long-term capital costs of maintaining rehabilitating

or replacing existing assets as they age

Wellington County demonstrates a strong commitment to planned capital funding In 2013

the County budget allocated approximately 30 ($24 million) of the net tax levy requirement

towards capital projects (major and minor) capital reserves and capital related debt

repayment The total net book value of County capital assets is $361087171 (2012) This

translates to approximately $11000 per household (32194 total County households)

Wellington County Council also demonstrated a commitment to asset management through

the February 2013 approval of an Asset Management Policy and Programme to develop asset

management plans for the following major asset types

Roads Bridges and Culverts

Social Housing Units

Buildings and Properties

Technology and Communication (software hardware radio equipment)

Equipment (Vehicles and Machinery)

Furniture and Fixtures

Library Collections

3

The County has taken a phased approach to the development of these asset management

plans and has focused efforts in 2013 on developing plans for roads bridges culverts and

social housing units as these areas make up over 75 of the historical value of County assets

and are most likely to benefit from senior government funding announcements As well the

County has taken an integrated approach to plan development involving Treasury

Engineering and Social Housing staff Significant information was already available through

road bridge and culvert inspections housing condition assessments the tangible capital asset

registry and multi-year operating maintenance and capital budget forecasting

Asset Historical Cost as of December 31 2012

Roads 52

Bridges 13

Culverts 2

Social Housing Buildings

9

Other 24

The Asset Management Policy and Programme established organizational accountability and

responsibility for corporate asset management to ensure that these plans are treated as living

documents that are continually reviewed and improved to remain relevant and useful (see

Appendix 1 Roles and Responsibilities)

The ountyrsquos asset management plans meet the legislative requirements and follow the

guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset

Management Plansrdquo The asset management plans are informed by ounty approved plans

such as The County of Wellington Official Plan The County of Wellington Economic Strategic

Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for

the Wellington and Guelph CMSM Area As well staff have been guided by municipal best

practices supported by The Federation of Canadian Municipalities Ontario Good Roads

4

Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal

Finance Officers Association

Currently the County is addressing capital investment and has assumed that operational

maintenance activities occur at a level that allows the asset to achieve its expected useful life

Tracking maintenance activities by asset may be a future consideration in order to better

document the entire asset life cycle cost

Summary and Recommendations

Based on this initial Asset Management Plan for the roads bridges and culverts and social

housing sections an annual County funding shortfall of approximately $25 million has been

identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11

are past their useful lives (Table 3)

Table 1 Estimated Annual Infrastructure Deficit

Asset Type

Annual

Contribution

Requirement

($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall

($000rsquos)

Roads Bridges

and Culverts $14873 $13028 $1845

Social Housing $4981 $2400 $2581

Less City Social

Housing funding

(approx75)

($3735) ($1800) ($1935)

Total $16119 $13628 $2491

For the roads and social housing (County) areas a capital reserve is in place but there is little

or no budgeted annual transfer at this time Currently these reserves are funded from County

capital project surpluses and a budgeted amount of aggregate revenue for roads At

December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the

Social Housing County Capital Reserve was $23 million

5

Table 2 Replacement Value of Assets Considered in Poor and Fair Condition

Asset Type

Replacement Values ($000rsquos)

Total Poor (Immediate

Needs)

Fair (1-5 Year

replacement)

Roads Bridges

Culverts $59337 $40894 $100231

Social Housing $1627 $29287 $30914

Total $60964 $70181 $131145

Table 3 Replacement Value of Assets Beyond Useful Life

Asset Type

Replacement Value of

Assets Beyond Useful Life

($rsquo000rsquos)

Roads Bridges

Culverts

$42589

Social Housing $33239

Total $75828

Overall the roads bridges culverts and county owned social housing units are in a good state

of repair and providing an acceptable level of service to the community Staff analysis and

review from a longer term perspective will continue throughout the coming months and

recommendations for financing or asset management strategies may be brought forward for

consideration in the 2015 budget process

6

ROADS BRIDGES AND CULVERTS

INTRODUCTION

The County of Wellington provides a safe and functional transportation network for people

and products The Roads Division maintains repairs and rehabilitates this network which

includes

6981 km of Arterial roadways

107 bridges

84 culverts

The County currently budgets for asset rehabilitation and replacements through the five-year

capital plan The development of an asset management plan considers the entire life cycle

and provides a purposeful approach to long-term asset management strategies The long-

term goal of this plan is to ensure the County is in a sound financial position to finance

services to the public on a sustainable basis This initial phase will consider ten-year needs

The information contained within this plan was obtained through consultation with

departmental staff from both Engineering and Treasury and the engineering firm McCormick

Rankin Corporation who provided condition and replacement costs for the County owned

bridges and culverts

This first phase of the plan will help staff to evaluate what we have what condition it is in

what condition we want it to be in and what is required to get there Annual reviews will be

done during budget preparations and updated as required

The Roads Division has three key objectives

Preserve the transportation system

Provide user safety and mobility

Expand system capacity

7

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 3: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

APPENDIX 8-Housing Preventative Maintenance 62

APPENDIX 9- Housing Ten Year Capital Forecast 63

APPENDIX 10- Sample From Housing Database 64

2

EXECUTIVE SUMMARY

Wellington County is a community of almost 91000 people living in an area covering 2659

km2 The population is expected to grow to 122000 people by 2031 The County is made up

of seven lower tier municipalities including the Towns of Erin and Minto and the Townships

of Centre Wellington GuelphEramosa Mapleton Puslinch and Wellington North

The County is responsible for providing a number of services including operating a long-term

care home museum and archives library system maintaining county roads managing solid

waste services including waste collection and landfills and planning and development

services including emergency management and the Green Legacy tree planting programme In

addition the County provides a number of social services to the residents of Wellington and

the City of Guelph such as childcare subsidized housing and income support programmes

In order to provide these services at a sustainable level the County must manage the

underlying capital assets efficiently and effectively The County Official Plan identifies

sustainable development as a core goal How and where the County plans to grow must

balance investment in new infrastructure with investment in existing infrastructure Asset

management plans help to identify the long-term capital costs of maintaining rehabilitating

or replacing existing assets as they age

Wellington County demonstrates a strong commitment to planned capital funding In 2013

the County budget allocated approximately 30 ($24 million) of the net tax levy requirement

towards capital projects (major and minor) capital reserves and capital related debt

repayment The total net book value of County capital assets is $361087171 (2012) This

translates to approximately $11000 per household (32194 total County households)

Wellington County Council also demonstrated a commitment to asset management through

the February 2013 approval of an Asset Management Policy and Programme to develop asset

management plans for the following major asset types

Roads Bridges and Culverts

Social Housing Units

Buildings and Properties

Technology and Communication (software hardware radio equipment)

Equipment (Vehicles and Machinery)

Furniture and Fixtures

Library Collections

3

The County has taken a phased approach to the development of these asset management

plans and has focused efforts in 2013 on developing plans for roads bridges culverts and

social housing units as these areas make up over 75 of the historical value of County assets

and are most likely to benefit from senior government funding announcements As well the

County has taken an integrated approach to plan development involving Treasury

Engineering and Social Housing staff Significant information was already available through

road bridge and culvert inspections housing condition assessments the tangible capital asset

registry and multi-year operating maintenance and capital budget forecasting

Asset Historical Cost as of December 31 2012

Roads 52

Bridges 13

Culverts 2

Social Housing Buildings

9

Other 24

The Asset Management Policy and Programme established organizational accountability and

responsibility for corporate asset management to ensure that these plans are treated as living

documents that are continually reviewed and improved to remain relevant and useful (see

Appendix 1 Roles and Responsibilities)

The ountyrsquos asset management plans meet the legislative requirements and follow the

guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset

Management Plansrdquo The asset management plans are informed by ounty approved plans

such as The County of Wellington Official Plan The County of Wellington Economic Strategic

Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for

the Wellington and Guelph CMSM Area As well staff have been guided by municipal best

practices supported by The Federation of Canadian Municipalities Ontario Good Roads

4

Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal

Finance Officers Association

Currently the County is addressing capital investment and has assumed that operational

maintenance activities occur at a level that allows the asset to achieve its expected useful life

Tracking maintenance activities by asset may be a future consideration in order to better

document the entire asset life cycle cost

Summary and Recommendations

Based on this initial Asset Management Plan for the roads bridges and culverts and social

housing sections an annual County funding shortfall of approximately $25 million has been

identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11

are past their useful lives (Table 3)

Table 1 Estimated Annual Infrastructure Deficit

Asset Type

Annual

Contribution

Requirement

($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall

($000rsquos)

Roads Bridges

and Culverts $14873 $13028 $1845

Social Housing $4981 $2400 $2581

Less City Social

Housing funding

(approx75)

($3735) ($1800) ($1935)

Total $16119 $13628 $2491

For the roads and social housing (County) areas a capital reserve is in place but there is little

or no budgeted annual transfer at this time Currently these reserves are funded from County

capital project surpluses and a budgeted amount of aggregate revenue for roads At

December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the

Social Housing County Capital Reserve was $23 million

5

Table 2 Replacement Value of Assets Considered in Poor and Fair Condition

Asset Type

Replacement Values ($000rsquos)

Total Poor (Immediate

Needs)

Fair (1-5 Year

replacement)

Roads Bridges

Culverts $59337 $40894 $100231

Social Housing $1627 $29287 $30914

Total $60964 $70181 $131145

Table 3 Replacement Value of Assets Beyond Useful Life

Asset Type

Replacement Value of

Assets Beyond Useful Life

($rsquo000rsquos)

Roads Bridges

Culverts

$42589

Social Housing $33239

Total $75828

Overall the roads bridges culverts and county owned social housing units are in a good state

of repair and providing an acceptable level of service to the community Staff analysis and

review from a longer term perspective will continue throughout the coming months and

recommendations for financing or asset management strategies may be brought forward for

consideration in the 2015 budget process

6

ROADS BRIDGES AND CULVERTS

INTRODUCTION

The County of Wellington provides a safe and functional transportation network for people

and products The Roads Division maintains repairs and rehabilitates this network which

includes

6981 km of Arterial roadways

107 bridges

84 culverts

The County currently budgets for asset rehabilitation and replacements through the five-year

capital plan The development of an asset management plan considers the entire life cycle

and provides a purposeful approach to long-term asset management strategies The long-

term goal of this plan is to ensure the County is in a sound financial position to finance

services to the public on a sustainable basis This initial phase will consider ten-year needs

The information contained within this plan was obtained through consultation with

departmental staff from both Engineering and Treasury and the engineering firm McCormick

Rankin Corporation who provided condition and replacement costs for the County owned

bridges and culverts

This first phase of the plan will help staff to evaluate what we have what condition it is in

what condition we want it to be in and what is required to get there Annual reviews will be

done during budget preparations and updated as required

The Roads Division has three key objectives

Preserve the transportation system

Provide user safety and mobility

Expand system capacity

7

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 4: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

EXECUTIVE SUMMARY

Wellington County is a community of almost 91000 people living in an area covering 2659

km2 The population is expected to grow to 122000 people by 2031 The County is made up

of seven lower tier municipalities including the Towns of Erin and Minto and the Townships

of Centre Wellington GuelphEramosa Mapleton Puslinch and Wellington North

The County is responsible for providing a number of services including operating a long-term

care home museum and archives library system maintaining county roads managing solid

waste services including waste collection and landfills and planning and development

services including emergency management and the Green Legacy tree planting programme In

addition the County provides a number of social services to the residents of Wellington and

the City of Guelph such as childcare subsidized housing and income support programmes

In order to provide these services at a sustainable level the County must manage the

underlying capital assets efficiently and effectively The County Official Plan identifies

sustainable development as a core goal How and where the County plans to grow must

balance investment in new infrastructure with investment in existing infrastructure Asset

management plans help to identify the long-term capital costs of maintaining rehabilitating

or replacing existing assets as they age

Wellington County demonstrates a strong commitment to planned capital funding In 2013

the County budget allocated approximately 30 ($24 million) of the net tax levy requirement

towards capital projects (major and minor) capital reserves and capital related debt

repayment The total net book value of County capital assets is $361087171 (2012) This

translates to approximately $11000 per household (32194 total County households)

Wellington County Council also demonstrated a commitment to asset management through

the February 2013 approval of an Asset Management Policy and Programme to develop asset

management plans for the following major asset types

Roads Bridges and Culverts

Social Housing Units

Buildings and Properties

Technology and Communication (software hardware radio equipment)

Equipment (Vehicles and Machinery)

Furniture and Fixtures

Library Collections

3

The County has taken a phased approach to the development of these asset management

plans and has focused efforts in 2013 on developing plans for roads bridges culverts and

social housing units as these areas make up over 75 of the historical value of County assets

and are most likely to benefit from senior government funding announcements As well the

County has taken an integrated approach to plan development involving Treasury

Engineering and Social Housing staff Significant information was already available through

road bridge and culvert inspections housing condition assessments the tangible capital asset

registry and multi-year operating maintenance and capital budget forecasting

Asset Historical Cost as of December 31 2012

Roads 52

Bridges 13

Culverts 2

Social Housing Buildings

9

Other 24

The Asset Management Policy and Programme established organizational accountability and

responsibility for corporate asset management to ensure that these plans are treated as living

documents that are continually reviewed and improved to remain relevant and useful (see

Appendix 1 Roles and Responsibilities)

The ountyrsquos asset management plans meet the legislative requirements and follow the

guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset

Management Plansrdquo The asset management plans are informed by ounty approved plans

such as The County of Wellington Official Plan The County of Wellington Economic Strategic

Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for

the Wellington and Guelph CMSM Area As well staff have been guided by municipal best

practices supported by The Federation of Canadian Municipalities Ontario Good Roads

4

Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal

Finance Officers Association

Currently the County is addressing capital investment and has assumed that operational

maintenance activities occur at a level that allows the asset to achieve its expected useful life

Tracking maintenance activities by asset may be a future consideration in order to better

document the entire asset life cycle cost

Summary and Recommendations

Based on this initial Asset Management Plan for the roads bridges and culverts and social

housing sections an annual County funding shortfall of approximately $25 million has been

identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11

are past their useful lives (Table 3)

Table 1 Estimated Annual Infrastructure Deficit

Asset Type

Annual

Contribution

Requirement

($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall

($000rsquos)

Roads Bridges

and Culverts $14873 $13028 $1845

Social Housing $4981 $2400 $2581

Less City Social

Housing funding

(approx75)

($3735) ($1800) ($1935)

Total $16119 $13628 $2491

For the roads and social housing (County) areas a capital reserve is in place but there is little

or no budgeted annual transfer at this time Currently these reserves are funded from County

capital project surpluses and a budgeted amount of aggregate revenue for roads At

December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the

Social Housing County Capital Reserve was $23 million

5

Table 2 Replacement Value of Assets Considered in Poor and Fair Condition

Asset Type

Replacement Values ($000rsquos)

Total Poor (Immediate

Needs)

Fair (1-5 Year

replacement)

Roads Bridges

Culverts $59337 $40894 $100231

Social Housing $1627 $29287 $30914

Total $60964 $70181 $131145

Table 3 Replacement Value of Assets Beyond Useful Life

Asset Type

Replacement Value of

Assets Beyond Useful Life

($rsquo000rsquos)

Roads Bridges

Culverts

$42589

Social Housing $33239

Total $75828

Overall the roads bridges culverts and county owned social housing units are in a good state

of repair and providing an acceptable level of service to the community Staff analysis and

review from a longer term perspective will continue throughout the coming months and

recommendations for financing or asset management strategies may be brought forward for

consideration in the 2015 budget process

6

ROADS BRIDGES AND CULVERTS

INTRODUCTION

The County of Wellington provides a safe and functional transportation network for people

and products The Roads Division maintains repairs and rehabilitates this network which

includes

6981 km of Arterial roadways

107 bridges

84 culverts

The County currently budgets for asset rehabilitation and replacements through the five-year

capital plan The development of an asset management plan considers the entire life cycle

and provides a purposeful approach to long-term asset management strategies The long-

term goal of this plan is to ensure the County is in a sound financial position to finance

services to the public on a sustainable basis This initial phase will consider ten-year needs

The information contained within this plan was obtained through consultation with

departmental staff from both Engineering and Treasury and the engineering firm McCormick

Rankin Corporation who provided condition and replacement costs for the County owned

bridges and culverts

This first phase of the plan will help staff to evaluate what we have what condition it is in

what condition we want it to be in and what is required to get there Annual reviews will be

done during budget preparations and updated as required

The Roads Division has three key objectives

Preserve the transportation system

Provide user safety and mobility

Expand system capacity

7

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 5: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The County has taken a phased approach to the development of these asset management

plans and has focused efforts in 2013 on developing plans for roads bridges culverts and

social housing units as these areas make up over 75 of the historical value of County assets

and are most likely to benefit from senior government funding announcements As well the

County has taken an integrated approach to plan development involving Treasury

Engineering and Social Housing staff Significant information was already available through

road bridge and culvert inspections housing condition assessments the tangible capital asset

registry and multi-year operating maintenance and capital budget forecasting

Asset Historical Cost as of December 31 2012

Roads 52

Bridges 13

Culverts 2

Social Housing Buildings

9

Other 24

The Asset Management Policy and Programme established organizational accountability and

responsibility for corporate asset management to ensure that these plans are treated as living

documents that are continually reviewed and improved to remain relevant and useful (see

Appendix 1 Roles and Responsibilities)

The ountyrsquos asset management plans meet the legislative requirements and follow the

guidelines provided by the ldquoOntario Ministry of Infrastructure ndash Guide for Municipal Asset

Management Plansrdquo The asset management plans are informed by ounty approved plans

such as The County of Wellington Official Plan The County of Wellington Economic Strategic

Plan and A Place to Call Home ndash A 10-year Social Housing and Homelessness Plan (HHP) for

the Wellington and Guelph CMSM Area As well staff have been guided by municipal best

practices supported by The Federation of Canadian Municipalities Ontario Good Roads

4

Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal

Finance Officers Association

Currently the County is addressing capital investment and has assumed that operational

maintenance activities occur at a level that allows the asset to achieve its expected useful life

Tracking maintenance activities by asset may be a future consideration in order to better

document the entire asset life cycle cost

Summary and Recommendations

Based on this initial Asset Management Plan for the roads bridges and culverts and social

housing sections an annual County funding shortfall of approximately $25 million has been

identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11

are past their useful lives (Table 3)

Table 1 Estimated Annual Infrastructure Deficit

Asset Type

Annual

Contribution

Requirement

($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall

($000rsquos)

Roads Bridges

and Culverts $14873 $13028 $1845

Social Housing $4981 $2400 $2581

Less City Social

Housing funding

(approx75)

($3735) ($1800) ($1935)

Total $16119 $13628 $2491

For the roads and social housing (County) areas a capital reserve is in place but there is little

or no budgeted annual transfer at this time Currently these reserves are funded from County

capital project surpluses and a budgeted amount of aggregate revenue for roads At

December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the

Social Housing County Capital Reserve was $23 million

5

Table 2 Replacement Value of Assets Considered in Poor and Fair Condition

Asset Type

Replacement Values ($000rsquos)

Total Poor (Immediate

Needs)

Fair (1-5 Year

replacement)

Roads Bridges

Culverts $59337 $40894 $100231

Social Housing $1627 $29287 $30914

Total $60964 $70181 $131145

Table 3 Replacement Value of Assets Beyond Useful Life

Asset Type

Replacement Value of

Assets Beyond Useful Life

($rsquo000rsquos)

Roads Bridges

Culverts

$42589

Social Housing $33239

Total $75828

Overall the roads bridges culverts and county owned social housing units are in a good state

of repair and providing an acceptable level of service to the community Staff analysis and

review from a longer term perspective will continue throughout the coming months and

recommendations for financing or asset management strategies may be brought forward for

consideration in the 2015 budget process

6

ROADS BRIDGES AND CULVERTS

INTRODUCTION

The County of Wellington provides a safe and functional transportation network for people

and products The Roads Division maintains repairs and rehabilitates this network which

includes

6981 km of Arterial roadways

107 bridges

84 culverts

The County currently budgets for asset rehabilitation and replacements through the five-year

capital plan The development of an asset management plan considers the entire life cycle

and provides a purposeful approach to long-term asset management strategies The long-

term goal of this plan is to ensure the County is in a sound financial position to finance

services to the public on a sustainable basis This initial phase will consider ten-year needs

The information contained within this plan was obtained through consultation with

departmental staff from both Engineering and Treasury and the engineering firm McCormick

Rankin Corporation who provided condition and replacement costs for the County owned

bridges and culverts

This first phase of the plan will help staff to evaluate what we have what condition it is in

what condition we want it to be in and what is required to get there Annual reviews will be

done during budget preparations and updated as required

The Roads Division has three key objectives

Preserve the transportation system

Provide user safety and mobility

Expand system capacity

7

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 6: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Association Association of Municipal Clerks and Treasurers of Ontario and The Municipal

Finance Officers Association

Currently the County is addressing capital investment and has assumed that operational

maintenance activities occur at a level that allows the asset to achieve its expected useful life

Tracking maintenance activities by asset may be a future consideration in order to better

document the entire asset life cycle cost

Summary and Recommendations

Based on this initial Asset Management Plan for the roads bridges and culverts and social

housing sections an annual County funding shortfall of approximately $25 million has been

identified (Table 1) Overall 80 of these assets are in good condition (Table 2) and only 11

are past their useful lives (Table 3)

Table 1 Estimated Annual Infrastructure Deficit

Asset Type

Annual

Contribution

Requirement

($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall

($000rsquos)

Roads Bridges

and Culverts $14873 $13028 $1845

Social Housing $4981 $2400 $2581

Less City Social

Housing funding

(approx75)

($3735) ($1800) ($1935)

Total $16119 $13628 $2491

For the roads and social housing (County) areas a capital reserve is in place but there is little

or no budgeted annual transfer at this time Currently these reserves are funded from County

capital project surpluses and a budgeted amount of aggregate revenue for roads At

December 31 2012 the balance for the Roads Capital Reserve was $69 million and for the

Social Housing County Capital Reserve was $23 million

5

Table 2 Replacement Value of Assets Considered in Poor and Fair Condition

Asset Type

Replacement Values ($000rsquos)

Total Poor (Immediate

Needs)

Fair (1-5 Year

replacement)

Roads Bridges

Culverts $59337 $40894 $100231

Social Housing $1627 $29287 $30914

Total $60964 $70181 $131145

Table 3 Replacement Value of Assets Beyond Useful Life

Asset Type

Replacement Value of

Assets Beyond Useful Life

($rsquo000rsquos)

Roads Bridges

Culverts

$42589

Social Housing $33239

Total $75828

Overall the roads bridges culverts and county owned social housing units are in a good state

of repair and providing an acceptable level of service to the community Staff analysis and

review from a longer term perspective will continue throughout the coming months and

recommendations for financing or asset management strategies may be brought forward for

consideration in the 2015 budget process

6

ROADS BRIDGES AND CULVERTS

INTRODUCTION

The County of Wellington provides a safe and functional transportation network for people

and products The Roads Division maintains repairs and rehabilitates this network which

includes

6981 km of Arterial roadways

107 bridges

84 culverts

The County currently budgets for asset rehabilitation and replacements through the five-year

capital plan The development of an asset management plan considers the entire life cycle

and provides a purposeful approach to long-term asset management strategies The long-

term goal of this plan is to ensure the County is in a sound financial position to finance

services to the public on a sustainable basis This initial phase will consider ten-year needs

The information contained within this plan was obtained through consultation with

departmental staff from both Engineering and Treasury and the engineering firm McCormick

Rankin Corporation who provided condition and replacement costs for the County owned

bridges and culverts

This first phase of the plan will help staff to evaluate what we have what condition it is in

what condition we want it to be in and what is required to get there Annual reviews will be

done during budget preparations and updated as required

The Roads Division has three key objectives

Preserve the transportation system

Provide user safety and mobility

Expand system capacity

7

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 7: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Table 2 Replacement Value of Assets Considered in Poor and Fair Condition

Asset Type

Replacement Values ($000rsquos)

Total Poor (Immediate

Needs)

Fair (1-5 Year

replacement)

Roads Bridges

Culverts $59337 $40894 $100231

Social Housing $1627 $29287 $30914

Total $60964 $70181 $131145

Table 3 Replacement Value of Assets Beyond Useful Life

Asset Type

Replacement Value of

Assets Beyond Useful Life

($rsquo000rsquos)

Roads Bridges

Culverts

$42589

Social Housing $33239

Total $75828

Overall the roads bridges culverts and county owned social housing units are in a good state

of repair and providing an acceptable level of service to the community Staff analysis and

review from a longer term perspective will continue throughout the coming months and

recommendations for financing or asset management strategies may be brought forward for

consideration in the 2015 budget process

6

ROADS BRIDGES AND CULVERTS

INTRODUCTION

The County of Wellington provides a safe and functional transportation network for people

and products The Roads Division maintains repairs and rehabilitates this network which

includes

6981 km of Arterial roadways

107 bridges

84 culverts

The County currently budgets for asset rehabilitation and replacements through the five-year

capital plan The development of an asset management plan considers the entire life cycle

and provides a purposeful approach to long-term asset management strategies The long-

term goal of this plan is to ensure the County is in a sound financial position to finance

services to the public on a sustainable basis This initial phase will consider ten-year needs

The information contained within this plan was obtained through consultation with

departmental staff from both Engineering and Treasury and the engineering firm McCormick

Rankin Corporation who provided condition and replacement costs for the County owned

bridges and culverts

This first phase of the plan will help staff to evaluate what we have what condition it is in

what condition we want it to be in and what is required to get there Annual reviews will be

done during budget preparations and updated as required

The Roads Division has three key objectives

Preserve the transportation system

Provide user safety and mobility

Expand system capacity

7

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 8: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

ROADS BRIDGES AND CULVERTS

INTRODUCTION

The County of Wellington provides a safe and functional transportation network for people

and products The Roads Division maintains repairs and rehabilitates this network which

includes

6981 km of Arterial roadways

107 bridges

84 culverts

The County currently budgets for asset rehabilitation and replacements through the five-year

capital plan The development of an asset management plan considers the entire life cycle

and provides a purposeful approach to long-term asset management strategies The long-

term goal of this plan is to ensure the County is in a sound financial position to finance

services to the public on a sustainable basis This initial phase will consider ten-year needs

The information contained within this plan was obtained through consultation with

departmental staff from both Engineering and Treasury and the engineering firm McCormick

Rankin Corporation who provided condition and replacement costs for the County owned

bridges and culverts

This first phase of the plan will help staff to evaluate what we have what condition it is in

what condition we want it to be in and what is required to get there Annual reviews will be

done during budget preparations and updated as required

The Roads Division has three key objectives

Preserve the transportation system

Provide user safety and mobility

Expand system capacity

7

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 9: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE AND QUANTITY -ROADS

The County of Wellington maintains an extensive network of rural arterial roads classified

based on the speed limit and annual daily traffic counts

Within the 698 kilometres of roadways there is an additional 15 kilometres of turning and

passing lanes In order to obtain costing for replacement activities the kilometres have been

converted to lane kilometres A lane-kilometre is a measure of one kilometre of road

multiplied by the number of lanes A one kilometre long four-lane road would be considered

to be four lane-kilometres The County maintains approximately 1411 lane-kilometres of

roads this is approximately the equivalent of travelling the distance from Mount Forest to

Morriston 16 times

ROADS REPLACEMENT COSTS AND USEFUL LIVES

The County of Wellington is responsible for 58 roads accounting for 52 of the total historical

cost of all of the Countyrsquos Tangible apital ssets (This plan will address the condition and

replacement of paved roads)

For asset management purposes the roads are broken down into components for the base

and the surface Additionally each road is divided into sections The historical cost of the base

is expensed over a 50-year life cycle and the surface over a 20-year life cycle The road base

however is replaced only when a problem occurs with the existing base when there is a need

to replace the infrastructure located beneath the road or through expansion activities

Useful life is a guide for replacement activities When combined with visual inspections input

from departmental staff and comments from the public informed decisions are made to

determine the best timing of projects Historically the County has been very proactive in

replacement activities Based on the 20-year life cycle for road surfaces the County roads

network currently maintains 95 within their useful lives

For accounting purposes the Public Sector Accounting Board (PSAB) required assets be

recorded at their historical cost however this cost is not representative of future

requirements for asset replacements For purposes of this plan replacement costs were

calculated using the average cost per metre for 2012 construction projects (see Appendix 2

Roads replacement cost calculations) This cost was applied to the total kilometres per road

section for both the base and surface and is compared to historical cost in the following chart

8

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 10: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Roads Historical vs Replacement Costs ($000s)

Historical Replacement

Base $235188 $144046

Surface $57001 $178275

$-

$50000

$100000

$150000

$200000

$250000

This chart indicates that historical cost is greater than replacement cost for the road base

Factors affecting this difference include

1 Historical cost of the base included the cost of purchase and preparation of the land

for use (Utility relocations)

2 Replacement activities have changed with new best practices emerging Original

construction consisted of complete excavation of the existing materials and the

addition of new materials During replacement activities a complete excavation of

existing materials is only completed as required

3 Cost of materials ndash the road base is composed of gravel which has remained stable

over the past ten years however asphalt prices have risen 135 over the same

timeframe

This plan takes both historical information and future commitments into consideration in the

development of a long-term management strategy

Projections based on useful life indicate that 369km of road surface (excluding backlog) will

require resurfacing over the next ten years The challenge faced by staff is balancing the

growing needs for replacement activities while maintaining current levels of service and

avoiding drastic fluctuations in tax levy requirements

9

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 11: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Resurfacing over 10 Years ($000s)

Based on Useful Life

$20000

$18000

$16000

$14000

$12000

$10000

$8000

$6000

$4000

$2000

$0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total $5175 $6056 $3075 $6119 $5500 $18688 $18606 $11650 $4050 $6725 $11838

10 Year Total $97481 (including backlog)

Resurfacing over 10 Years (Kilometres)

Based on Useful Life

80

70

60

50

40

30

20

10

0 back 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 log

Total 21 24 12 24 22 77 72 47 16 27 47

10 Year Total 390 km (including backlog)

10

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 12: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

On April 1 1997 and January 1 1998 the Province downloaded close to 5000 kilometres of

roads to Municipalities The County of Wellington gained an additional 103 km of roads to

maintain Following the download the Province made funding available for municipalities to

repair or replace the former Provincial highways The 20-year life cycle of these roads will end

over 2018 and 2019 This poses a significant challenge for County staff to prioritize roadwork

and maintain current conditions Planning for this now will help reduce future tax burden

Wellington Road 25 (Town of Erin)

11

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 13: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

ROADS ASSET CONDITION

The County uses a number of best practice condition measurements to track the road

condition over time to determine when remedial treatment is required in order to maximize

the service life of the asset

ROAD SURFACE

The County Engineering Department determines the overall condition of the road surface

using the Pavement Condition Index (PCI) (see Appendix 3 PCI Form) PCI Evaluations are

performed for each kilometre of roadway on a bi-annual basis The surface is rated for surface

defects and cracking by the severity and density of the distress resulting in a calculated value

with 100 as the maximum rating The PCI ratings for the County roads are summarized below

Road Surface Condition 8 7

85

Good

Fair

Poor

Condition Assessment PCI

Good ndash regular maintenance no major capital requirements gt75

Fair ndash capital requirements within 5 years 70-75

Poor ndash Immediate attention lt70

12

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 14: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The Riding Condition Rating (RCR) is assessed during the inspection A rating from 1 ndash 10 is

applied and is also a factor in the overall PCI calculation The County uses a Riding Condition

Rating based on travel at the posted speed limit The condition of the road affects the ride at

different rates of speed The majority of the roads within the County have a posted speed

limit of 80 kmhr requiring a higher PCI to maintain a comfortable rating The RCR is used to

prioritize repair or replacement activities when roads have similar PCI values

Assessment RCR

Excellent ndash Smooth and Pleasant 8-10

Good ndash Comfortable 6-8

Fair ndash Uncomfortable 4-6

Poor ndash Very rough and bumpy 2-4

Dangerous at 80 kmh 0-2

Traffic Counts are conducted bi-annually to determine traffic volumes type and speed This

information is used to determine the maintenance levels of service and road width for

construction activities

13

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 15: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

County Road 124

ROAD BASE

The condition of the base is not as evident as the surface Some indications of base quality or

condition include

1) Surface asphalt deterioration rate that is faster than expected

2) Wheel Track Rutting

3) If problems are suspected an engineering firm may be hired to perform a geotechnical

investigation that may include core hole drilling tests or ground penetrating radar to

determine the condition of the materials forming the road base

14

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 16: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Conestogo River Bridge 6 (Arthur)

ASSET TYPE AND QUANTITY BRIDGES AND CULVERTS

In accordance with the anadian Highway ridge Design ode a bridge is defined as ldquoa

structure that provides a roadway or walkway for the passage of vehicles pedestrians or

cyclists across an obstruction gap or facility and is greater than 3m in spanrdquo culvert is

defined as ldquoa structure that forms an opening through soilrdquo Traditionally culverts are

considered to have a span greater than or equal to 3m and more than 600mm of cover

Staff maintains 107 bridges and 84 culverts located throughout the County These structures

are constructed of varying materials and sizes The following charts show the distribution of

assets based on structure material

15

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 17: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Culvert Structure Bridge Structure

Material Material

14 10Cast-in-place Cast-in-place Concrete Concrete

18 28Steel Corrugated 6268 Steel Pipe

Precast Precast Concrete Concrete

BRIDGE AND CULVERT REPLACEMENT COST AND USEFUL LIVES

The County currently amortizes the capital expense of its bridges and culverts over 50 years

and this is considered the useful life for accounting purposes In reality the useful life of a

bridge structure can be extended to 75 - 80 years when rehabilitation takes place around the

50 - 60 year point The cost of the rehabilitation is added to the asset record and the

accounting useful life is extended to 75 years when appropriate

Rehabilitation costs will depend on the size of the structure and can range from $100000 to

$15 million where replacement costs are estimated to range between $600000 and $4

million per structure

16

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 18: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Wellington Road 7 Culvert C070960 (Centre Wellington)

Historical Cost vs Replacement Cost ($000)

Historical Cost Replacement Cost

Bridge $70116 $169154

Culvert $13603 $42084

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

$180000

17

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 19: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Note this only captures the replacement costs and does not take into account the

rehabilitation costs for bridges and culverts

Amortization is the accounting process of spreading the expense of a long-term asset over its

life In theory the annual amortization expense should be equal to the amount invested in

capital renewal activities Amortization is however based on the historic cost of the assets and

does not reflect the future requirements for replacement activities

The chart below demonstrates the County has been investing responsibly in bridges and

culverts over the past three years (note replacement costs do not include rehabilitations so

amortization on replacement values assumes 50 years)

2010 2011 2012

Annual Amortization Historical $2407 $2123 $2103

Annual Amortization Replacement $4225 $4225 $4225

Annual Investment (Actual) $3122 $5774 $6232

18

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 20: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The number of bridges and culverts that will reach the end of their useful life over the next 10

years are summarized in the chart below

Bridge and Culvert Useful Lives Ending 2014 -2023

0

10

20

30

40

50

60

70

80

90

More than 10yrs Within 10yrs More than 10yrs Within 10yrs

Bridge Culvert

Replacement Cost by Condition ($000s)

Good Fair Poor Good Fair Poor

Bridge Culvert

Total $136270 $15197 $17687 $26339 $6682 $9062

$0

$20000

$40000

$60000

$80000

$100000

$120000

$140000

$160000

19

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 21: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Wellington Road 19 Culvert C190026 (Belwood)

BRIDGE AND CULVERT ASSET CONDITION

Legislation requires that all bridges and culverts be inspected every two years In October

2011 the County of Wellington retained McCormick Rankin Corporation (MMM Group Ltd) to

undertake the appraisal of the ountyrsquos bridges and culverts in accordance with the Ontario

Structure Inspection Manual An update to these inspections is taking place in 2013 the

results are expected in the spring of 2014 The data contained in this plan reflects findings

from 2011 cost and condition ratings provided in August 2013 The condition ratings as

supplied are formula driven and applied to the overall structure MMM Group Ltd cautioned

that these conditions should be used as a guide only The inspection reports break the

structure down into components and assigns a condition and identify need for each

component

20

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 22: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The Bridge and Culvert inspection reports identify need broken down into the following

categories

1 Major Repairs Replacements ndash major repairs are considered those that would

generally be in excess of $50000

2 Minor Repairs ndash the minor repairs are generally less than $25000 and would defer

delay the need for major repairs or replacements when completed in a timely manner

3 Barrier Guide Rail Needs ndash are addressed at the time the structure is upgraded

4 Functional Needs - generally are associated with width and or vertical clearance

deficiencies

Staff evaluates the needs as reported to determine priorities for the five year capital budget

(see Appendix 4 Sample Bridge Report)

The following graph demonstrates the condition of the bridges and culverts based on the condition of the overall structure

Bridge Condition Culvert Condition

16

14 Good 26 Good

Fair 16 58 Fair70

Poor Poor

Condition Scale

Good- regular maintenance no capital requirements

Fair- capital requirements in 1- 5 years

Poor- immediate attention

21

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 23: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

METHODOLOGY AND ASSUMPTIONS

The following assumptions were made in developing this plan for the management of core

infrastructure assets

Maintenance is completed to maintain current levels of service and the expected

useful life of the asset

Roads replacement costs have been estimated using recent roads construction cost

information

Bridge and Culvert replacement costs provided by MMM Group Ltd

The replacement values are in 2013 dollars

DATA VERIFICATION

Treasury staff worked diligently with Engineering staff to align the historical asset information

held within the JD Edwards financial reporting software and Engineering information used for

asset management purposes

DESIRED LEVEL OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand The County of Wellington currently maintains the

following levels of service

Maintenance Service Levels

Maintenance activities for roads bridges and culverts provide continuing adequate levels of

safety for the users and protects the investment by ensuring repairs are completed in order

to avoid premature deterioration Maintenance service levels are measured against the

legislated Ministry Minimum Maintenance Standards

Capital Engineering Service Levels

Capital levels of service are not legislated by the Province and the County has not adopted a

comprehensive level of service for roads bridges and culverts In 2011 however Council

approved a recommendation to increase the previous standard road width of 76 metres to 8

and 9 metres as applicable This is determined by the annual average daily traffic (AADT) on

the road and the consideration of the Construction Manager and the County Engineer

22

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 24: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Road condition is measured using the Pavement Condition Index and although Council has not

adopted an ideal level of service conversations with staff indicate that a PCI of 70 or greater

would be suitable It is expected that with appropriate maintenance a road surface would

maintain a PCI of 75 or greater until the last 25 of its lifecycle (five years for road surface) At

this time the surface would be identified within the five year capital budget for rehabilitation

or renewal

0

5

10

Asset Condition over useful life

Condition

Year 1 2 3 4 5 6 7 8 9

10

11

12

13

14

15

16

17

18

19

Defining service levels for capital improvements would allow for the development of

performance measures and comprehensive financial planning

23

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 25: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos infrastructure assets is to apply the correct rehabilitation

strategy at the correct time This includes applying preventative maintenance strategies in

early stages of deterioration then applying rehabilitation strategies in later stages and finally

replacement activities

In order to maintain condition safety and to maximize the life of the asset activities are

broken into four components

1 Minor maintenance (operating budget)

2 Major maintenance (operating budget)

3 Rehabilitations (capitalminor capital budget)

4 Replacements (capital budget)

Roads staff in accordance with the Ministryrsquos minimum maintenance standards carries out

preventative maintenance activities In many areas the County standards exceed the

Ministryrsquos standard The Roads Department budgets for maintenance activities through the

operating budget The 2013 operating budget includes field staff of 508 FTErsquos and

administrative staff of 12 FTErsquos

Total Operating Budget for all activities- $ 11871300 (includes winter control safety devices

garages)

Budget for maintenance activities- $ 1461000

Minor Maintenance Activities

Budget

Allocation Description

Road Surface Maintenance $383200 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $293800 Shoulder Drop offs

Drainage and Structure

Maintenance

$343300 Ditching Bridge Maintenance Culvert

cleaning Manhole and Catch Basin repair

and clean

Major Maintenance Activities

Roads Construction $200700 Hot Mix Patching

$50000 Bridge Repairs

$90000 Construction Related

$100000 Guide Rails

24

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 26: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Three-year actual expenditures to carry out maintenance activities are summarized below

2010 2011 2012 Description

Minor Maintenance Activities

Road Surface Maintenance $379009 $329172 $342495 Patching Grading Rout and Seal Ditching

Road Shoulder Maintenance $272501 $302838 $405187 Shoulder Drop offs

Drainage and Structure Maintenance

$501074 $444267 $307073

Ditching Bridge Maintenance Culvert cleaning Manhole and Catch Basin repair and clean

Major Maintenance Activities

Roads Construction $249036 $169729 $302190 Hot Mix Patching

$46855 $40554 $59205 Bridge Repairs

$43120 $88397 $81006 Construction Related

$73915 $79103 $92955 Guide Rails

Total Actuals $1565510 $1454060 $1590112

In recent years staff have utilized new technologies at time of resurfacing with rehabilitation

activities to improve the performance Strategies include

Thicker asphalt applied at the time of resurfacing for roads with higher traffic volumes

Widening of the paved shoulder has been an effective technique to reduce the

amount of edge cracking on roads with higher traffic and large trucks The additional

cost for the asphalt results in maintenance cost savings Savings have also been

experienced in shoulder gravel

In 2011 the County applied a Bonded Wearing Course surface treatment on WR12

with plans to use this treatment on additional roads in the future This treatment

prolongs asset life by 8-10 years

Partial resurfacing ndash an additional lift may be applied to the surface of the road as

needed to improve the strength of the existing asphalt

New technology is being explored with a FibreMat that is inlaid in the surface and is

intended to prevent cracking by absorbing stress and movement

Innovative materials for winter control permits the de-icing of bridges with products

that are less damaging to concrete and steel structures thereby prolonging the useful

life of bridges and culverts

25

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 27: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The condition of the base also affects the quality and life of the surface Base rehabilitation

activities include

Localized shoulder repairs to replace clay and soil with gravel for stabilization

The installation of sub drains in the shoulders to allow water to drain

The use of Geo Grid in bases allows for more strength by distributing the weight over a

wider area Currently road sections on Wellington Road 14 and Wellington Road 29

use this It is anticipated that this technique will be used on other roads in the future

Bridges and culverts rehabilitation activities include

Resurfacing the bridge deck

Waterproofing

Concrete work on the bridge

Culvert liners are installed to extend the useful life of a culvert

26

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 28: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

FINANCING STRATEGY

The core infrastructure of roads bridges and culverts have a net book value of $204 million

making up 57 of all of the County assets The value of long-term assets is ldquousedrdquo as it is

expensed over the assetrsquos useful life The current consumption of infrastructure assets

averages 50 used Planning now for asset renewal requires a long term financing strategy to

provide a framework to guide Council in planning and decision-making

County of Wellington Core Assets

60 50 40 30 20 10

0 Remaining Used

Roads 56 44

Bridges 46 54

Culverts 47 53

A long-term financing strategy will ensure that the County

Has a plan to protect and maintain its assets

Has a reasonable degree of stability and predictability in the overall tax rate burden

Has a fair sharing of the distribution of resources between current and future users of

services

Minimizes financial vulnerability during economic downturns and

Maintains services at their desired levels

The County funds infrastructure renewal activities through a combination of the following

Current Revenues

Gas Tax Funding

Capital Reserves

Government Subsidies

Recoveries from other Municipalities (shared roads and bridges)

27

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 29: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Current Revenues

Current revenues are dollars raised by the tax levy Historically roads capital funding from

current revenues have maintained a steady amount and staff have been directed to fit capital

activities within this allocation of tax dollars This strategy works well to keep tax rates

reasonable but can be a challenge ensuring all projects are completed according to need

Reserves

The roads capital reserve was established to fund large roads capital projects provide funding

for budget adjustments at the time of tender (capital and minor capital) and for road and

bridge emergencies Typical funding of this reserve is capital project savings and an annual

operating transfer equal to the amount received for Aggregate revenue

Roads Capital Reserve Activity 2010-2012 ($000s)

2010 2011 2012 Total

Transfers Out $494 $1521 $2038 $4053

Transfers In $1075 $2521 $968 $4564

$0

$500

$1000

$1500

$2000

$2500

$3000

$3500

$4000

$4500

$5000

28

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 30: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Federal Gas Tax

Since its inception in 2005 the County of Wellington has received $144 million in gas tax

funding The intent of this funding is to provide Ontario communities with a source of stable

predictable long term funding to be used towards environmentally sustainable municipal

infrastructure projects The County has invested $128 million to the end of 2012 Of this

$113 million went to fund Road Bridge and Culvert projects A complete listing of gas tax

funding projects is included in the following chart

Road Work

2009 Conc 45 to WR 109 36 km Recycle 671411

2009 WR 123 to WR 8 50Recycle 375871

2009 Speedside N 36km to 200m S Old TL Recycle 658147

2010 WR 124 to 12 km S Pulverize + 90 mm 317708

2011 WR 14 Gordonville Br N to Line 8 27 km 628000

2011 Fergus to 22 km S of Belwood 70 km Recycle 994900

2011 WR 29 12 km south of WR 124 to Hwy 7 36 km 564699

2011 WR 125 BWC Project 271057

2012 Fergus to 22 km S of Belwood 70 km Recycle 988840

2012 WR 12 bonded Wearing Course surface treatment 242892

2012 WR 9 WR 8 to middle of Conc 3 and 4 95km 801974

2012 WR 10 Rothsay urban to Hilwood Dr 820565

2012 WR 14 300m south of Hwy 89 south for 3km 570374

2012 WR 46 Maltby Rd to WR 34 2 km 117576

$8024014

Bridge Projects

2010 Bridge 10021 Maxwell Bridge 394478

2010 Bridge 12094 McGrath Br Charles St Arthur 466318

2010 Watson Road Bridge 41084 296345

2011 WR 7 Bridge 07059 (Elora Gorge Bridge) asphalt deck 115750

2012 Bridge 00044 Atkinson Bridge 258027

$1530918

Culvert Projects

2011 WR 7 Culvert 07051 liner 233372

2011 WR 7 Culvert 07096 liner 346751

2011 WR 21 Culvert N of Eighth Line Centre Wellington liner 132263

$712386

Other

2006 Riverstown Equipment Garage $584500

2007 Asset Management System Upgrade 50000

2007 Methane Gas Collection Riverstown 232700

2009 Carroll Pond 1043736

2012 Solar Panel Projects 638309

$2549245

Grand Total 12816563$

Investment of Federal Gas Tax Funds

29

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 31: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Government Grants and Subsidies

Government grants and subsidies come from infrastructure funding announcements In

recent years the County has received funding for the Rea Bridge though Build Canada (2009)

and for the Benham Bridge through the Community Infrastructure Investment Fund (2013)

This funding is awarded through an application process and cannot be relied upon as a

predictable revenue source

Municipal Recoveries

Municipal recoveries are received for projects on shared boundary roads and bridge projects

The cost sharing is based on signed agreements The boundary road is generally divided with

each municipality responsible for the maintenance and capital repair of one section

The following graph summarizes capital sources of funding Note development charges are

collected for use in growth related capital The following graph addresses rehabilitation

activities and as such Development Charge Reserve funding is excluded

Capital Sources of Funding 2010-2012 ($000s)

$10000

$0 $1000 $2000 $3000 $4000 $5000 $6000 $7000 $8000 $9000

2010 2011 2012

Tax Levy $7805 $8217 $8655

Reserves $494 $1521 $2038

Gas Tax $1475 $3287 $4439

Recoveries $705 $0 $35

Subsidy $135 $0 $12

Looking Forward

The ten-year forecast based on asset condition predicts a $533 million requirement to replace

infrastructure The preliminary ten-year capital forecast prepared using current methodology

identifies an investment of $1226 million averaging $123 million per year The following

charts demonstrate an annual requirement of $148 million to fund replacement activities and

maintain current levels of service resulting in an annual deficit of $18 million (see Appendix

5 Roads Ten Year Capital Forecast)

30

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 32: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Estimated Annual Infrastructure Deficit

Average annual replacement value

Useful Life Replacement Value Annual Contribution

Requirement

20 $178275 $8914

50 $185196 $3704

75 $169154 $2255

Grand Total $14873 $532625

2013 Transfers to Transfers to Total Current Investment Capital Reserves Investment

2013 Budget $12920 $108 $13028

Annual Shortfall

Annual Contribution Requirement

Current Contribution

Difference

2013 Budget $14873 $13028 $1845

Accumulated Infrastructure Deficit

Replacement based on Condition

Asset Condition Replacement Value

Good $432394

Fair $40894

Poor $59337

Grand Total $532625

Replacements based on Useful life

Useful Life Replacement Value

Past $42589

Within $490036

Grand Total $532625

31

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 33: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Other considerations

Projections contained within this plan are for rehabilitation and replacement of

existing stock Growth related construction is not accounted for in the cost

requirements

Replacement costs are based on replacing like for like This may not always be the

case for example roundabouts for future intersection improvement projects

Projections contained within this plan for base replacements are based on the ten year

capital forecast In reality issues with base rehabilitation and replacements are

unpredictable

Bridge and culvert rehabilitation costs have not been included in cost projections

SUMMARY

The residents of the County of Wellington enjoy a high quality road network To maintain

services the County faces challenges that include environmental regulations increasing

construction costs growth and aging infrastructure This report in combination with the

comprehensive asset database created through this process provides Council and staff with

the information needed to facilitate discussion on level of service and development of capital

financial planning (see Appendix 6 Sample of Roads Data)

Staff analysis and review from a longer term perspective will continue in the following months

and recommendations for financing or asset management strategies may be brought forward

for consideration in the 2015 budget process

32

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 34: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

SOCIAL HOUSING

INTRODUCTION

The County of Wellington is the designated Consolidated Municipal Service Manager (CMSM)

for the Wellington and Guelph area and is responsible for administering a range of

provincially legislated affordable housing social housing and homelessness programmes and

services

The Social Housing Division has the following objectives

To provide adequate supply and variety of housing

Ensure safe and accessible accommodation

Currently the County owns 1189 rent-geared-to-income (RGI) housing units located in the

service area of Wellington County and the City of Guelph These units are located at 31

properties throughout Arthur Elora Erin Fergus Guelph Harriston Mount Forest and

Palmerston The County of Wellington also owns and manages 55 Affordable Housing units

located in Fergus

The County offers support and legislative oversight to 21 housing providers (17 non-profit

housing providers and 4 housing co-operatives) located in Wellington and Guelph The County

does not own these buildings but as CMSM does have the responsibility to oversee capital

planning and investment activities

The mission of the County of Wellington Housing Services department is to ensure effective

efficient and fair provision of high quality affordable housing to residents of Wellington

County and the City of Guelph In the recently completed 10-year Housing and Homelessness

Plan (HHP) for the community 8 goals and 38 actions were identified to work towards this

mission

Goal 7 of the HHP makes a commitment ldquoto preserve the existing social and affordable

rental housing stockrdquo Completion of an asset management plan by the County will identify

the state of the social housing stock and develop a strategy to ensure adequate and

sustainable long-term funding for maintenance and renewal activities Sharing of this plan

with other area housing providers can provide guidance in the development of their individual

plans

The information contained within this plan was obtained through consultation with

departmental staff from both Housing and Treasury and building condition assessments

33

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 35: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

performed by Brown and Beattie in 2006 updated to 2013 values by staff This first phase of

the plan addresses the County owned 1189 units and will assist in the evaluation of what we

have what condition it is in what condition we want it to be in and what is required to get

there Annual reviews will be completed during budget preparations and updated as required

Treasury and Social Housing staff have worked diligently to validate and update historical

replacement and asset condition information held within the County financial reporting

system and Social Housing database In 2013 the County contracted Housing Services

Corporation (HSC) working with Ameresco Canada to develop an asset planning framework

Housing Services staff are currently working with this software to develop life cycle data

unfunded liability data and a Facility Condition Index (FCI) profile for each social housing

asset

4 Applewood Crescent Guelph-Townhouse

34

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 36: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

STATE OF LOCAL INFRASTRUCTURE

ASSET TYPE

The County maintains 1189 housing units comprised of apartments townhouses and

detached houses with a variety of size options

The Charts below shows the distribution by type

Housing Type and Quantity 1000

877 900

Un

its

Un

its

800 700 600 500 400 300

130182200 100

0 Apartment Townhouse Dwelling

Building Type

Bedroom Type and Quantity 900 827 800 700

600

500

400

300 179

200 476658

100 12 0

Bachelor 1 br 2 br 3 br 4 br 5 br

Bedroom Type

35

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 37: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

235 Egremont Street Mount Forest- Apartments

ASSET VALUATION ndash HISTORICAL VERSUS REPLACEMENT COSTS

For accounting purposes The Public Sector Accounting Board (PSAB) required municipalities

to record infrastructure assets at their historical cost To satisfy this requirement all County

owned social housing buildings were recorded at historical cost by property address based on

2008 insurance values deflated to year of acquisition Each property was considered one asset

as a whole and the expense amortized over a 40 year life cycle

For asset management purposes this methodology does not provide the detailed information

required In reality each building is made up of components with different lifecycles that need

to be managed on a different timeline Treasury and Social Housing staff developed the

following classifications and estimated useful lives based on industry standards and applied

this methodology to all social housing building assets in the corporate asset registry

1) Structure

Structural ndash frame foundations balconies (50 years)

Water systems drainage systems fire sprinkler systems (30 years)

Electrical systems (25 years)

Mechanical and HVAC systems Elevators (20 years)

Security smoke fire alarm systems (15 years)

36

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 38: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

2) Exterior

Brick mortar (40 years)

Roofing ndash pitched metal (40-50 years)

Roofing ndash flat SBS membrane and tar gravel (30 years)

Roofing ndash pitched shingle (20 years)

Windows Exterior doors Siding (20 years)

3) Interior

MillworkShelvingInterior DoorsKitchen Cabinetry - Residential (25 years)

DrywallFlooring (20 years)

Interior Fixtures ndash lighting bathroom (15 years)

4) Site Elements

Sidewalks curbing driveways parking lots Concrete patiosporches carport

posts walkways (20 years)

Retaining walls pavilions gazebos ramps (15 years)

Fencing playground structures exterior lighting (10 years)

Each property address has been broken into these components by address rather than by unit in order to simplify data management and reflect the general practice of coordinating the replacement of all unit components at one property at the same time to be more efficient and economical

Replacement cost information is calculated to reflect 2013 insurance building valuations proportionately allocated to asset component

Historical vs Replacement Cost (000s)

$160000

$-

$20000

$40000

$60000

$80000

$100000

$120000

$140000

Structure Exterior Interior Site Total

Historical $24355 $7925 $6124 $985 $39390

Replacement $82959 $25350 $21347 $3765 $133421

37

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 39: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The chart below summarizes the of the building components that are past or within their

useful life

Building Past Useful Within

Life Useful Life

Structure 20 80

Electrical 75 25

Water Drainage Systems 22 78

MechanicalHVAC 19 81

Structure BalconyFoundation 3 97

Elevators 0 100

Security 0 100

Exterior 18 82

Brick Mortar 55 45

Roofing 0 100

WindowsDoorsSiding 0 100

Interior 18 82

DrywallFlooring 25 75

Interior Fixtures 28 72

MillworkShelving 0 100

Site Elements 63 37

Sidewalkdrivewaysparking lots 34 66

Fencing and Playground 88 13

Retaining Walls 67 33

Total Average 28 72

In general a majority of assets are within their useful lives Assets past their useful lives can

indicate that renewal or replacement may be required and is used in combination with visual

inspections input from departmental staff and comments from the public as a guide for these

activities

38

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 40: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Components and Replacement Values Based on Useful life ($000s)

$70000

Total Within $100182 Total Past $33239 Grand Total $133421

Historically housing staff have prioritized projects to fit within given budget allocations to

ensure that all components affecting health and safety have been addressed

SOCIAL HOUSING ASSETS CONDITION

In 2006 the County of Wellington contracted Brown and Beattie Ltd to conduct formal

Building Condition Assessments (BCA) on all 1189 County owned units (see appendix 7

excerpt from BCA report) This BCA information provided a starting point for staff to

determine building conditions Ratings contained in this plan are updated to 2013 values by

Housing Staff and are based on the following

$60000

$50000

$40000

$30000

$20000

$10000

$-Structure Exterior Interior Site

Past $19975 $5086 $6128 $2051

Within $62984 $20264 $15220 $1714

Condition Assessment

Good ndash regular maintenance no capital requirements

Fair ndash capital requirements within 5 years

Poor ndash Immediate attention

39

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 41: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Asset Conditions 100

The graph above indicates that overall the social housing assets are in good condition

However while greater than 85 of structure and exterior components are in good condition

less than 70 of interior and site components are in good condition Condition assessments

are high level and more careful inspections and prioritization is done by the ountyrsquos Social

Housing department on an annual basis to ensure action is taken when required to avoid risk

of asset failure Having some components past their useful lives does not necessarily mean

that they must be replaced if the condition and priority indicates otherwise

$80000

0 10 20 30 40 50 60 70 80 90

Structure Exterior Interior Site

Good 91 85 69 66

Fair 9 12 27 31

Poor 0 3 4 4

Replacement Value by Asset Condition ($ 000s)

$-

$10000

$20000

$30000

$40000

$50000

$60000

$70000

Structure Exterior Interior Site

Good $68250 $22154 $9752 $2351

Fair $14709 $2599 $10763 $1217

Poor $- $597 $832 $197

Total Good $102507 Total Fair $29287 Total Poor $1627 Grand Total $133421

40

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 42: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Shingled Roof in good condition - Edinburgh Avenue Fergus

ASSUMPTIONS AND METHODOLOGY

The following assumptions have been made in developing this plan for County owned Social

Housing assets

Timely maintenance takes place to ensure that assets meet their useful life expectancy

and expected levels of service are met

Building inspections are done annually (at a minimum)

Units have been grouped by property address because the practice is generally to

replace all components at an address at one time for greater economy and efficiency

The overall asset conditions for each of the major components (Structure Exterior

Interior and Site) was determined by taking an average of all the minor component

conditions

41

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 43: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

DESIRED LEVELS OF SERVICE

The desired level of service is defined as the level approved by a community of users based on

affordability needs and future demand County Housing staff assigns priorities to asset

condition to ensure the safety of tenants

The desired level of service for County owned units is to have all Priorities A B and C within

the current budget and all other asset components associated with only lower priorities (D E)

remaining in the forecast Priorities are defined below

Condition Priorities Descriptions

Priority A ndash Life

Safety

Hazardous conditions which cannot be deferred and which could lead to

loss of life or injury

Priority B ndash

Structural Integrity

Conditions that lead to the deterioration of structural elements of a property must be investigated and corrected if necessary structural integrity must be maintained at all times

Priority C- Legislative

Requirements

All property elements which must be upgraded so that they comply with revision to existing legislation or to the requirements of newly adopted legislation (such as fire code or building code)

Priority D ndash Building

Functionality

The repair or replacement of building elements which have a direct and significant impact on primary building systems These building systems must be maintained in order to protect the value and operational viability of the asset Included within this priority is the repair or replacement of building elements which have reached the end of their useful life This work is necessary in order to maintain tenantrsquos quality of life andor to prevent the building from becoming physically or functionally obsolete

Priority E ndash Cost

Effective Upgrades

Upgrades with cost-effective initiatives which improve the operational efficiency of a property and which have a reasonable payback

42

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 44: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

ASSET MANAGEMENT STRATEGY

The key to managing the ountyrsquos assets is to apply the correct rehabilitation strategy at the

correct time This includes applying preventative maintenance strategies in early stages of

deterioration then applying rehabilitation strategies in later stages and finally replacement

activities

Preventative maintenance strategies

Preventative maintenance inspections are performed to ensure that components are

functioning as they should be and to identify potential issues (see appendix 8

Housing Preventative Maintenance Program)

When required external contractors may be contracted to perform thermal imagery

to evaluate the seriousness of a problem

The County budgets $61500 annually under insurance to fund emergencies relating to

fire wind and loss amongst others The County currently has an insurance deductible

of $ 50000 per year

Localized cracking of caulking - Algonquin Road Guelph

Rehabilitation strategies

Components such as Brick Mortar and Structural-Frame rarely require complete

replacements and are rehabilitated based on need and condition

When new technology becomes available staff conduct a trial usage to ensure that the

material used is durable beneficial safe and cost effective

Staff support new technology as it becomes available to restore assets to good

condition and extend the assets useful life

43

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 45: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Replacement strategies

Staff complete in depth inspections 3-5 years before the end of the assetsrsquo stated

useful life to determine the 5-year requirements for rehabilitation or replacement

activities

New options are being explored for construction materials for flooring and roofing

These are being monitored for possible benefits in functionality or cost savings

Staff coordinate replacements of inter-related components for efficiency (siding and

windows)

When replacements are scheduled staff seek out energy efficient options and rebate

programmes when available

Water Heaters- 261 Speedvale Ave Guelph

RISK

The Social Housing Department evaluates the need for replacement or repairs of its assets

based on the condition of the component and the assigned priority Components that are in

poor condition and of high priority are addressed first while lower priority components that

may be in fair or poor condition may be delayed due to funding restrictions The risk

associated with delaying these projects is considered

44

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 46: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The charts below summarize replacement cost by component and priority based on asset

type

Replacement Cost Based on Asset Type

Components Life Priorities Total ($ 000rsquos)

Structure 62

Structural-frame foundations balconies

50 B $38857

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems

20 D $14676

Elevators 20 C $1407

Security smoke detectors fire alarm systems

15 A and C $1334

Exterior 19

Brick Mortar 40 B $10382

Roofing 20-30 D $6671

WindowsDoorsSiding 20 D and E $8297

Interior 16

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Interior Fixtures- lighting and bathroom

15 D and E $2668

Site Elements 3

Playground structure fencing exterior lighting

10 D $1334

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

TOTAL $133421

45

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 47: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Replacement Cost Based on Asset Type and Priority

Components Life Priorities Total ($ 000rsquos)

Security smoke detectors fire alarm systems

15 A and C $1334

Structural-frame foundations balconies

50 B $38857

Brick Mortar 40 B $10382

Elevators 20 C $1407

Total High Priority $51980

Water systems drainage systems fire sprinkler systems

30 D $8005

Electrical Systems 25 D $18679

Mechanical and HVAC systems 20 D $14676

Roofing 20-30 D $6671

MillworkShelving residential 25 D $5337

DrywallFlooring 20 D $13342

Playground structure fencing exterior lighting

10 D $1334

Sidewalks curbs driveways parking lots concrete patiosporches carport posts walkways

20 D $1366

WindowsDoorsSiding 20 D and E $8297

Interior Fixtures- lighting and bathroom

15 D and E $2668

Retaining Walls PavilionGazebo Ramps

15 C and D $1064

Total Low Priority $81441

TOTAL $133421

46

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 48: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The numbers indicate that the majority of replacement value is for assets in the lower priority

range (D and E)

Components may be assigned a lower priority because they are maintained on a routine basis

and repaired before they can become hazardous have a low frequency of failure because

they are more durable have less exposure to damage or are not detrimental to tenant safety

Components stated under priority E are related to energy efficiency or cost saving upgrades

and are taken into consideration when planning replacement activities (D and E)

Components may be assigned a higher priority when they deal directly with life safety

structural integrity or when legislated The County is required to comply with Accessibility of

Ontarians with Disabilities Act standards by January 1 2016 Though Retaining walls Gazebos

and Ramps are lumped together as low priority items since ramps are an accessibility feature

it is also a priority C This means that ramps will be given priority (A B and C) Foundations

structural frames and brick and mortar have long useful lives and rarely require complete

replacement However because significant rehabilitation can be required these components

are identified as high priority to ensure funding is available when needed

FINANCIAL STRATEGY

The Social Housing budget includes both major capital (capital budget) and minor capital

(operating budget) The total major and minor capital budget in 2013 was $24 million and

this is currently forecast to increase by $100000 per year (see Appendix 9 Housing ten year

major and minor capital forecast) This will result in funding of $295 million over 10 years

Additionally $2 million is budgeted for maintenance and repairs through the annual operating

budget

The graph below demonstrates that if all assets were replaced at the end of their useful life

the required funding would be $933 million over the next 10 years

35000

Total Replacement Values ($000s)

-

5000

10000

15000

20000

25000

30000

Backlog 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Total 33239 1965 3028 7230 5275 7831 9975 7418 6878 6061 4447 47

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 49: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

The backlog of $33 million consists of components that have passed their useful lives in 2013

or prior and are summarized in the table below

Component Replacement

Priority Value(000s)

FrameFoundationBalcony $1231 B

Water Systems $2830 D

Electrical $12329 D

MechanicalHVAC $3584 D

Brick Mortar $5086 D

DrywallFlooring $5059 D

Interior Fixtures $1069 D and E

Retaining Walls $692 C and D

Fencing $1064 D

SidewalkParking $294 D

Total $33239

Although these asset components are beyond their documented useful life based on priority

and condition they do not need to be addressed in the short term

Total Replacement Values vs Budget (000s)

$70000

$60000

$50000

Capital Budget (000s) $40000

$30000 Total Replacement Values(000s)

$20000 Culmulative shortfalldeficit(000s) $10000

$0

48

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 50: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Total capital funding over the next 10 years is forecast at $295 million and replacement

requirements are identified as $933 million This results in a potential funding shortfall of

almost $64 million by year 2023

The chart below shows the average annual contribution that would be required to cover costs

associated with the replacement of these assets over their useful lives

Useful Life Replacement Values with

backlog (000s) Annual Contribution (000s)

10 $1334 $133

15 $5067 $338

20 $43204 $2160

25 $24016 $961

30 $10561 $352

40 $10382 $260

50 $38857 $777

$133421 $4981

This analysis may indicate that additional annual contributions need to be made to a Social

Housing reserve to address the potential funding shortfall and backlog However further

analysis of the backlog may indicate that many of these assets are in good condition or of

lower priority and do not require renewal or replacement for many years with regular

maintenance

ADDITIONAL CONSIDERATIONS

Projections contained within this plan are for rehabilitation and replacement of

existing stock While growth related activities are not accounted for an annual

contribution of approximately 4 of any new project cost could be transferred to a

reserve over the assetrsquos useful life to ensure sustainable funding

Replacement costs are based on replacing like for like

COST SHARING

All major and minor capital expenditures are cost shared between the County and the City of

Guelph The County owns the housing units and the City is required to fund a portion of the

costs of providing social housing to City residents including capital repairs and rehabilitation

The cost sharing method is based on the previous residence of the tenant Three-year

historical cost sharing for capital expenditures averages 25 County and 75 City

49

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 51: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

RESERVES

The County currently has three Social Housing related reserves available

1) Federal Housing Projects Reserve (Shared County and City of Guelph) Consists of a

one-time Federal funding received at the time of the housing devolution from the

Province and is used to fund housing related operating and capital costs as determined

by Council The December 31 2012 balance is $893630

2) Housing Emergency Capital Reserve (Shared County and City of Guelph) Consists of a

one-time capital grant under ldquoDelivering Opportunities for Ontario Rentersrdquo (DOOR)

and is set aside for emergency capital repairs The December 31 2012 balance is

$456436

3) Social Housing Capital Reserve (County) Contributions to this reserve consist of capital

project savings and is used to fund budget adjustments at time of tender and the

ountyrsquos share of emergency capital repairs The December 31 2012 balance is $23

million

50

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 52: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

-

1) Estimated Annual Infrastructure Deficit

Asset Type Replacement Value ($000rsquos) Annual Contribution Requirement ($000rsquos)

Social Housing $133421 $4981

Transfers to Transfers to Total Current Capital (2013 Reserves ( 2013 Investment

Asset Type Budget $000rsquos) Budget $000rsquos) ($000rsquos) Social Housing (County and City) $2400 0 $2400

The Social Housing Capital Reserve (County) currently has no budgeted annual funding

transfer This reserve is funded through County capital or operating budget surpluses when

available and approved This balance can be used to offset the funding shortfalls as identified

below

Asset Type

Annual Contribution Requirement ($000rsquos)

Total Current

Investment ($000rsquos)

Annual Shortfall ($000rsquos)

Social Housing $4981 $2400 $2581

Less City Social Housing funding (approx 75) ($3735) ($1800) ($1935)

Total County Share (approx 25) $ 1246 $600 $646

The social housing shortfall identified above includes a $33 million backlog This amount

reflects those assets beyond their useful lives prior to or within 2013 However based on

condition and priority all of these assets do not necessarily require rehabilitation or

replacement immediately

Accumulated Infrastructure Deficit

Asset Type Replacement Values ($000rsquos) Total Poor

(Immediate Needs) Fair

(1 5 Year replacement)

Social Housing $1627 $29287 $30914

Asset Type Replacement Value of Assets Beyond Useful Life ($000rsquos)

Social Housing $33239

51

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 53: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

SUMMARY

Overall social housing assets are in good condition and well maintained Housing staff have

extensive knowledge with respect to the condition of the County owned social housing units

and this information has been consolidated with financial information to develop a

comprehensive database that can be routinely updated and reviewed (see Appendix 10

Sample of Housing Database)

Currently the tenants of County owned Social Housing units enjoy well maintained housing in

a good state of repair Additional analysis and review of the information gathered during the

development of this initial asset management plan will occur over the coming months

Possible recommendations for financing or asset management strategies may be brought

forward for consideration in the 2015 budget process

52

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 54: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

APPENDIX 1-ROLES AND RESPONSIBILITIES

Role Responsibility

County Council

Approves the asset management policy

that establishes Councilrsquos expectations

around the management of the Countyrsquos

physical assets

Approves asset funding allocation through

the annual corporate budget process to set

agreed levels of service and risk

Staff Advisory Committee

Demonstrates a commitment by senior

management to achieving the Council

approved asset management policy

Provides corporate oversight to the

programme to ensure that the goals and

directions are maintained

Provides direction sets priorities approves

work programmes and allocates resources

Treasurer

Is the Executive Sponsor of the Asset

Management Programme providing overall

leadership and communication between

the Staff Advisory Committee and Asset

Management Working Groups

Asset Management Working Groups

Provide complete asset registries and

continuously improve and update

information as available

Document service levels and develop

performance measures

Review and improve business processes as

required

Develop and use economic decision

making tools and document process

Develop asset management plans that

include work programmes project

timelines resource allocation and budget

forecasts

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 55: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

APPENDIX 2 ROADS REPLACEMENT COST CALCULATION

This document provides an overview on how the roads base and surface replacement costs were calculated based on recent construction project costs The percentage split was estimated based on the paving contract This percentage was then applied to all other project related costs and divided by the total project length to determine a cost per metre

The user of this plan should realize that actual cost is determined by many components related to design materials location trends and construction methods which can all vary widely and this calculation was applied as an average replacement cost

Passing Lanes North of Brucedale

Completion Spring 2012

Work consisted of the addition of 17km passing lane and resurfacing of the existing 2 lanes

Main Street Glen Allan

Completion Spring 2012

Work consisted of complete base and surface replacement including drainage concrete curb

and gutter guide rails and reinstallation of traffic signals

Base Surface Base Surface

30 70 43 57

Salaries and Wages 2203 5140 4579 6070

Benefits 608 1419 1103 1461

Operating Supplies and Materials 2626 6128 10 13

Professional Fees 36486 85133 52848 70055

Permits and Approvals 473 627

Contracted Construction 298627 696795 355265 470933

Contingency - - 15464 20499

Internal Equpuipment 1270 2963 3669 4864

Total Expenditure 341820 797579 433411 574521

km 17 34 21 21

cost per metre 201 235 206 274

Average Cost per metre 20373 25408

Rounded Cost used 202 250

Passing lanes North of Bruce Main Street Glen Allen

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 56: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

APPENDIX 3- PCI Report WR14

FLEXIBLE PAVEMENT CONDITION EVALUATION FORM

Location From WR 14 (Frederick Street) - Eliza Street To Highway 6

1 2

km SectionLHRS km

Length TrafficBEGINS OFFSET LENGTH

Direction

Survey Date 11 PCR RCRYEAR MONTH 6 0

0 6 B BOTH DIRECTIONS DistrictN NORTH BOUND S SOUTH BOUND E EAST BOUND W WEST BOUND

Highway

B

Contract No A ALL LANES C COLLECTOR E EXPRESS O OTHERS Class

(Additional Lanes) A

F FREEWAY A ARTERIAL C COLLECTOR L LOCAL S SECONDARY

Cra

ckin

g

Weig

ht

10 V

ery

Slig

ht

EXCELLENT WP No Facility Smooth and pleasant

8 S

ligh

t GOODRide Comfortable

6 M

od

era

teCondition

FAIR Uncomfortable Rating

4 S

evere

Density of Distress (Extent

Very rough and bumpy POOR (at 80 kmh) Severity of Distress

of Occurrence ) 2

Very

Severe

VERY POOR Dangerous at 80 kmh

Few

0

In

term

itte

nt

Fre

que

nt

lt10 10-20 20-50 50-80 80-100

Pavement Distress Type E

xte

nsiv

eDMI

(wi) 05 1 2 3 4 05 1 2 3 4 count

Ravelling amp C Agg Loss 1 30 w w 1800 T

hro

ugh

ou

t Surface Defects

Flushing 2 15 000

Rippling and Shoving 3 10 000 Surface

Wheel Track Rutting 4 30 000 Deformations

Distortion 5 30 w w 750

Longitudinal Single and Multiple 6 15 w w 375

Wheel Track Alligator 7 30 000

Single and Multiple 8 05 w w 350 Centre Line

Alligator 9 20 w w 600

Pavement Single and Multiple 10 05 000

Edge Alligator 11 15 000

Half Full and Multiple 12 10 w w 800 Transverse

Alligator 13 30 w w 450

Long Meander and Midlane 14 10 000

Random 15 05 w w 300

Ride Condition Rating (RCR) from 0-10 60 DMI 74

A

Shoulders Severity of DistressDensity of Distress

(Extent of Occurrence )

Dominant Type

one U Distress

Right Left Right Left

Mod Severe Mod Severe 10-30 gt30 10-30 gt30

Paved Full Cracking

Pavement EdgeCurb

Separation Paved Partial

Distortion

Surface Treated BreakupSeparation

Edge Break

Primed Breakup

Gravel

Maintenance Treatment

Extent of Occurrence

lt10 10-20 20-50 50-80 gt80

1 2 3 4 5

Pavement

Manual Patching

Machine Patching

Spray Patching

Rout and Seal Cracks

Chip Seal

Shoulders

Manual Patching

Machine Patching

Rout and Seal Cracks

Chip Seal

PCI Value 63

Distress comments (Items not covered above) Other Comments (eg subsections additional contracts)

Evaluated by Mark Eby

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 57: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

Structure Name

On x Crossing Navig Water x Non-Navig Water

Under Type Rail Ped

Road

Road Name

Structure Location

Not Cons x

Listnot Desig

MTO Region

x

MTO District

County

N

N

(m)

(m)

(sq m)

(m)

Span Lengths (m)

Low Clearance Sign m Exist Vert Clear m Narrow Structure Sign

(tonnes)

By-Law Expiry Date

(m)

Concrete earth-filled arch

300

Latitude

Owner(s)

Geographic Twp

WELLINGTON

Guelph Eramosa Erin

Posted Speed

Current Load Limit 5

Total Deck Length 134

Rehab History (Datedescription)

Last Biennial Inspection

Last BridgeMaster Insp

Last Condition Survey

Structure Type 16

Last Evaluation Evaluated Load Limit

Load Limit By-Law

Last Underwater Insp

Year Built 1915

Roadway Width 43 No of Spans 1

Nov 2009

Historical Data

122

(degrees)

Total Deck Area 66 Direction of Structure N-S

Overall Str Width 49 Skew Angle -00

Fill on Structure (m)

School

(km)

Routes

0

Truck Bicycle

Special

BENHAMS BRIDGE

17 T 0569382 4835207

240 Km S of Wellington Road 124

Erin- Eramosa Townline

Other

WELLINGTON COUNTY

Desigamp List

Heritage

Designation

Cons not App

5

Class

Transit

Collector SOUTHWEST

Inventory Data

Road Number

Road

Longitude

Freeway

Designot List

Detour Length Around Bridge

No of Lanes

Local

AADT YEAR Trucks

1

Arterial

Date Printed 492012 McCormick Rankin Corporation Page 1 of 5

cathyb
Typewritten Text
Appendix 4 Sample Bridge Inspection Report
cathyb
Typewritten Text
cathyb
Typewritten Text

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 58: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

COUNTY OF WELLINGTON

Municipal Structure Inspection Form County Site Number

MTO Site Number

B000075

35-300

November 5 2011

Special Notes

Equipment Used

Weather

DART Survey

Detailed Deck Condition Survey

Priority

Urgent

Estimated

Cost Normal

Field Inspection Information

8

Others in Party

Inspector

Additional Investigations Required

Jae Park P Eng McCormick Rankin Corporation

Temperature

Next Detailed Inspection 2013

Nicole Copeman McCormick Rankin Corporation

None

Sunny

-$Total Cost

Fatigue Investigation

Seismic Investigation

Structure Evaluation

Detailed Coating Condition Survey

Underwater Investigation

Date of Inspection

Date Printed492012 McCormick Rankin Corporation Page 2 of 5

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 59: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

-

APPENDIX 5- Roads Ten Year Capital Forecast

COUNTY OF WELLINGTON

2014 2023 CAPITAL FORECAST PROJECT DESCRIPTION

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

Gross Project Costs (Uninflated $000s) Project

Total

Growth Related Construction

WR 7 Passing Lanes between Elora and Ponsonby 4 km 2850 $ 2850 $

WR 7 at WR 51 passing lane design and construction 50$ 750$ 800$

WR 7 Passing Lane Design Salem to Teviotdale 150$ 500$ 750$ 1000 $ 1000 $ 3400 $

WR 30 at T of GE Road 3 intersection improvements 950$ 950$

WR 46 Maltby Road to WR 34 20 km 1900 $ 1900 $

WR 46 WR 34 to 401 30 km design and construction 1000 $ 1000 $ 2000 $

WR 124 at Jones Baseline Left Turn Lane 600$ 600$

WR 124 Passing Lane north of WR 125 (Ospringe) 100$ 1500 $ 1600 $

WR 124 Passing Lane south of WR 125 (Ospringe) 150$ 1750 $ 1900 $

WR 124 intersection improvements Whitelaw Road 50$ 500$ 550$

WR 124 intersection improvements Guelph Road 1 50$ 200$ 250$

TOTAL ROAD CONSTRUCTION 4800 $ 1000 $ 3450 $ 2100 $ 750$ 200$ 750$ 2750 $ -$ 1000 $ 16800 $

Roads Construction

WR 10 McGivern Street Moorefield 10 km

WR 12 amp 14 Charles Eliza Frederick Arthur 1450 m

WR12 at WR 8 intersection improvements

WR 25 WR 52 to WR 42 70 km (Region of Peel project)

WR 29 at WR 22 intersection improvement

WR 32 WR 33 to Concession 2 25 km design and construction

WR 50 Third Line to WR 24 58 km design and const

WR 51 WR 7 to Hwy 6 23 km

WR 86 Guelph to WR 9 traffic improvement Study

WR 86 Guelph to WR 9 passing lanes design and construction

WR 86 at WR 12 intersection improves (ROW project)

WR109 at WR5 intersection improvements

WR109 at WR 16 intersection improvements

WR 109 at WR 7 intersection improvement

WR 109 Hwy 89 S to end of curb in Harriston 12km

WR 109 Dufferin to Harriston passing lane design and construct

2600 $

25$

450$

1500 $

100$

50$

100$

25$

25$

50$

1000 $

750$

450$

750$

500$

750$

500$

1500 $

1500 $

600$

1500 $

50$

150$

100$

500$

500$

500$

2500 $

125$

2000 $

2000 $

-$

-$

1000 $

2600 $

625$

4450 $

550$

2650 $

3000 $

1600 $

50$

2100 $

100$

525$

525$

500$

750$

2125 $

TOTAL ROAD CONSTRUCTION 4925 $ 2950 $ 1250 $ 2000 $ 1500 $ 3400 $ 3000 $ 125$ 2000 $ 2000 $ 23150 $

BRIDGE CONSTRUCTION

WR 6 ODywers Bridge 006008 design and rehabilitation 50$ 400$ 450$

WR 6 Spring Creek Bridge 006010 design and repair 150$ 150$

WR 7 Rothsay Bridge 07019 design and replacement 150$ 2000 $ 2150 $

WR 7 Bosworth Bridge 07028 design and replacement 150$ 2800 $ 2950 $

WR 7 Elora Gorge Bridge 07059 design and replace bearings 50$ 200$ 250$

WR 8 Main St Bridge 008089 design and rehabilitation 50$ 700$ 750$

WR 10 Moorefield Bridge 010023 design and rehab 50$ 150$ 200$

WR 10 Wyandot Bridge 010024 design and rehabilitation 75$ 225$ 300$

WR 11 Flax Bridge 011025 design and replace 150$ 1250 $ 1400 $

WR 12 Princess Elizabeth Bridge 012037 design and replace 200$ 200$

WR 12 Bridge 012100 design and rehabilitation 50$ 200$ 250$

WR 14 Gordonville Bridge 014005 design and replace 100$ 1600 $ 1700 $

WR 16 Penford Bridge 16038 design amp rehabilitation 100$ 400$ 500$

WR 17 Bridge 017115 design and rehabilitation 25$ 250$ 275$

WR 18 Salem Bridge 018050 design and replace 150$ 2000 $ 2150 $

WR 18 Carroll Creek Bridge 018090 design and reahilitation 50$ 500$ 550$

WR 18 Bridge 018105 design and replace 50$ 500$ 550$

WR 22 Bridge 022107 design and rehabilitation 25$ 150$ 175$

WR 27 Bridge 27106 design and replacement 550$ 550$

WR 30 Bridge 030124 design and rehabilitation 200$ 200$

WR 32 Blatchford Bridge 032085 design and replace 100$ 2300 $ 2400 $

WR 34 Bridge 034123 deign and rehabilitation 25$ 200$ 225$

WR 35 Paddock Bridge 35087 deign and replace 1000 $ 1000 $

WR 36 Bridge 36122 design and replacement 525$ 525$

WR 36 Bridge 36086 design and rehabilitation 200$ 200$

WR 42 Bridge 042110 design and rehabilitation 25$ 200$ 225$

WR 42 Bridge 042111 design and rehabilitation 25$ 200$ 225$

WR 43 Caldwell Bridge 043054 design and replace 200$ 200$

WR 87 Bridge 87137 (Maitland Overflow) rehabilitation 425$ 425$

WR 87 Bridge 87138 (Maitland River) rehabilitation 1000 $ 1000 $

WR 109 Maitland River Bridge 109128 design and rehab 50$ 400$ 450$

WR 109 Mallet River Bridge 109129 design and rehab 50$ 300$ 350$

WR 109 Connestogo River Bridge 10 109134 design and replace 100$ 1600 $ 1700 $

WR 109 Bridges various design and replace 100$ 1500 $ 1500 $ 3100 $

WR 124 Bridge 124135 (Eramosa River) replacement 50$ 2500 $ 2550 $

Various bridge and culvert repairs 200$ 200$ 200$ 200$ 200$ 1000 $

TOTAL BRIDGE CONSTRUCTION 1025 $ 3375 $ 2350 $ 3150 $ 3900 $ 825$ 5100 $ 4100 $ 3750 $ 3700 $ 31275 $

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 60: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Project

2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total PROJECT DESCRIPTION

Gross Project Costs (Uninflated $000s)

CULVERT CONSTRUCTION

WR 5 Culvert 050780 design and rehabilitation 50$ 100$ 150$

WR 5 Culvert 09 km south of 7th Line design and widen 50$ 100$ 150$

WR 6 Culvert 06081 replacement design and construction 400$ 400$

WR 7 Culvert 071270 design and rehabilitation 50$ 100$ 150$

WR 10 Culvert 101000 design and replace 50$ 550$ 600$

WR 11 Culvert 17 km south of Sixth Line replacement 250$ 250$

WR 11 Culvert 11005 design and liner 400$ 400$

WR 11 Culvert 11092 design and rehabilitation 25$ 300$ 325$

WR 11 Culvert 111020 design and rehabilitation 100$ 100$

WR 12 Culvert 12086 design and rehabilitation 25$ 350$ 375$

WR 12 Culvert 12087 design and rehabilitation 50$ 100$ 150$

WR 18 Culvert 18021 design and liner 300$ 300$

WR 22 Culvert east of WR 23 design and replacement 500$ 500$

WR 32 Culvert 321140 design and replacement 50$ 400$ 450$

WR 86 Culvert 86170 amp 86180 design and liner 500$ 500$

WR 109 Culvert 109142 design and rehabilitation 50$ 150$ 200$

TOTAL CULVERT CONSTRUCTION 1925 $ 725$ 850$ 900$ -$ 50$ -$ 550$ -$ -$ 5000 $

COUNTY BRIDGES ON LOCAL ROADS

WellingtonGrey Boundary McMullen Bridge 000013 D amp Rehab 50$ 450$ 500$

Jones Baseline Ostrander Bridge 000032 design and rehab 50$ 325$ 375$

Eramosa-Guelph TL Armstrong Bridge 000070 design and rehab 50$ 550$ 600$

E-W Luther TL Bridge 000101 design and replacement 550$ 550$

TOTAL COUNTY BRIDGES ON LOCAL ROADS 550$ -$ 100$ -$ 875$ 50$ -$ 450$ -$ -$ 2025 $

ASPHALT RESURFACING

WR 6 Hwy 6 west for 200 m 02 km 125$ 125$

WR 7 Alma to Salem 6 km 1325 $ 1325 $

WR7 Rothsay to 700m south of Sideroad 3 26km 1000 $ 1000 $

WR 7 500 south of WR 10 to 200 m south of Sideroad 16 68 km 1700 $ 1700 $

WR 7 WR 17 to 200 m south of Sideroad 16 80 km 2000 $ 2000 $

WR 7 Hwy 6 to WR 51 23 km 575$ 575$

WR 7 WR 51 to Sideroad 14 29 km 725$ 725$

WR 10 Conc 8 to 4 54 km 1200 $ 1200 $

WR 10 WR 86 to Conc 4 54 km 1200 $ 1200 $

WR 11 WR 7 to 300 m south of the 16th Line 38 km 875$ 875$

WR 11 WR 7 to Emmerson Simmons Bridge 38 km 875$ 875$

WR 11 WR 109 to 200 m west of 16th Line 25 km 625$ 625$

WR 12 WR 109 to 300 m east of 16th Line 39 km 975$ 975$

WR 14 old railway tracks north for 51 km 1000 $ 1000 $

WR 16 WR 15 to Hwy 89 54 km 550$ 550$

WR 17 Floradale Road to Region of Waterloo boundary 14 km 350$ 350$

WR 18 WR 7 to Region of Waterloo boundary 63 km 1325 $ 1325 $

WR 18 Beatty Line to Hwy 6 11 km 275$ 275$

WR 18 Hwy 6 to Watt Street 13 km 325$ 325$

WR 18 WR 7 to John Street 08 km 200$ 200$

WR 18 Geddes Street to Elora Public School 12 km 300$ 300$

WR 22 WR 26 to 300 m south of WR 24 93 km 1000 $ 1000 $ 2000 $

WR 22 WR 29 to Hwy 6 39 km 975$ 975$

WR 24 WR 22 to curb at north end of Hillsburg 30 km 850$ 850$

WR 24 Sideroad 9 to 300 m north of WR 50 21 km 525$ 525$

WR 30 WR 39 to WR 86 17 km 375$ 375$

WR 32 WR 124 to Hwy 7 53 km 1100 $ 1100 $

WR 32 WR 124 to WR 34 53 km 1325 $ 1325 $

WR 33 WR 34 to 200 m north of Jamieson Parkway 23 km 575$ 575$

WR 34 WR 33 to WR 32 20 km 500$ 500$

WR 34 Sideroad 20 N to Hwy 6 08 km 200$ 200$

WR 35 WR 34 to Hamilton boundary 66 km 1425 $ 1425 $

WR 38 Hwy 6 to City of Guelph 37 km 925$ 925$

WR 39 WR 30 to WR 31 31 km 325$ 325$

WR 50 Hwy 7 to railway tracks 11 km 350$ 350$

WR 51 WR 86 to 800 m east of Wellington Road 39 29 km 725$ 725$

WR 52 WR 124 to WR 25 32 km 700$ 700$

WR 86 WR 11 to Sideroad 6 73 km 1825 $ 1825 $

WR 87 Hwy 23 to MintoHowick townline 68 km 1500 $ 1500 $

WR 109 WR 7 to WR 10 59 km 600$ 600$

WR 123 WR 7 to Hwy 23 86 km 1075 $ 1075 $ 2150 $

WR 124 Guelph to Eramosa pavement preservation 46km 475$ 475$

WR 124 Eramosa to Brucedale 54 km 1350 $ 1350 $

WR 124 Passing lanes at Brucedale to Erin 102 km 1275 $ 1275 $ 2550 $

WR 124 WR 25 to 400 m south of WR 23 32 km 900$ 900$

WR 124 Guelph to Region of Waterloo 65 km 1500 $ 1100 $ 2600 $

TOTAL ASPHALT RESURFACING 2675 $ 3650 $ 5325 $ 3575 $ 5700 $ 5100 $ 4600 $ 4575 $ 4850 $ 4300 $ 44350 $

TOTAL 15900 $ 11700 $ 13325 $ 11725 $ 12725 $ 9625 $ 13450 $ 12550 $ 10600 $ 11000 $ 122600 $

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 61: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

APPENDIX 6- Sample from Roads Asset Database

road

Section Type Year

Constructed

Replacement

year

Remaining

Life

Condition based

on PCI PCI

Ride Condition

Rating Total Length

Replacement

Value

WR 12 WR 86 to 13 km west of Fourth Line Surface 2005 2025 12 Good 84 9 41 $1025

WR 12 13 km west of Fourth Line to Sixth Line Surface 2007 2027 14 Good 89 9 41 $1025

WR 12 Sixth Line to 700 m west of eighth line Surface 2002 2022 9 Good 85 9 36 $900

WR 12 700 m west of Eighth Line to WR 7 Surface 2006 2026 13 Good 86 9 6 $1500

WR 12 WR 7 to 300 m east of Sixteenth Line Surface 2012 2032 19 Good 96 95 45 $1125

8 Good 79 85 39 $975WR 12 300 m east of Sixteenth Line to WR 109 Surface 2001 2021

WR 12 WR 109 to Highway 6 Surface 1988 back log 0 Poor 69 7 02 $50

WR 14 300 m south of Highway 89 to Highway 89 Surface 2009 2029 16 Good 97 95 03 $75

WR 14 700 m south of Line 12 to 300 m south of Hwy 89 Surface 2012 2032 19 Good 98 95 3 $750

15 Good 91 9 2 $500WR 14 Line 10 to 700 m south of Line 12 Surface 2008 2028

WR 14 Gordonville Bridge to Line 10 Surface 2011 2031 18 Good 98 95 51 $1275

WR 14 200 m north of Sideroad 9 to Gordonville Bridge Surface 2008 2028 15 Good 90 9 22 $550

WR 14 Tucker Street to 200 m north of Sideroad 9 Surface 2008 2028 15 Fair 73 7 49 $1225

WR 14 Frederick Street to Tucker Street Surface 1993 back log 0 Poor 62 6 06 $150

WR 14 Highway 6 to Eliza Street Surface 1993 back log 0 Poor 63 6 06 $150

15 9 41 $828WR 12 WR 86 to 13 km west of Fourth Line Base 1978 2028

WR 12 13 km west of Fourth Line to Sixth Line Base 1979 2029 16 9 41 $828

WR 12 Sixth Line to 700 m west of eighth line Base 1983 2033 20 9 36 $727

WR 12 700 m west of Eighth Line to WR 7 Base 1989 2039 26 9 6 $1212

22 95 45 $909WR 12 WR 7 to 300 m east of Sixteenth Line Base 1985 2035

WR 12 300 m east of Sixteenth Line to WR 109 Base 1985 2035 22 85 39 $788

WR 12 WR 109 to Highway 6 Base 1984 2034 21 7 02 $40

WR 14 300 m south of Highway 89 to Highway 89 Base 1972 2022 9 95 03 $61

WR 14 700 m south of Line 12 to 300 m south of Highway 89 Base 1972 2022 9 95 3 $606

9 9 2 $404WR 14 Line 10 to 700 m south of Line 12 Base 1972 2022

9 95 51 $1030 WR 14 Gordonville Bridge to Line 10 Base 1972 2022

9 9 22 $444WR 14 200 m north of Sideroad 9 to Gordonville Bridge Base 1972 2022

9 7 49 $990WR 14 Tucker Street to 200 m north of Sideroad 9 Base 1972 2022

9 6 06 $121WR 14 Frederick Street to Tucker Street Base 1972 2022

9 6 06 $121WR 14 Highway 6 to Eliza Street Base 1972 2022

902 2038520

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 62: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

Wellington and Guelph Housing Services 56 Mill Street Harriston

Building Condition Assessment amp Reserve Fund Forecast Capital Item Data Sheet

October - 2005

Item Building Component Inventory History Conclusion and Recommendation Summaries Priority Unit of Measure Quantity

Normal Expected

Life Age Years

Remaining 2005 Estimated

Cost

1 Roofing - Replacement There are asphalt shingles on the main building roof that are generally in good condition We understand that the roof was reshingled in 2000 It should be noted that recent changes in shingle manufacturing makes it more difficult to predict future serviceable life expectancies based on past experience We have budgeted for replacement as shown

D Sq Ft 12200 15 5 10 $4575000

2 Roofing - Localized Repairs Regular maintenance and investigation of the building roof is understood to be handled as needed as part of routine maintenance

D na 0 1 5 5 $000

3 Eavestroughing There is prefinished aluminum eavestroughing and related downspouts on the building that is in generally poor condition We have budgeted for replacement as shown

D Ft 480 18 10 1 $288000

4 Soffit amp Fascia There is prefinished aluminum soffit and fascia on the building that is in generally good condition We have budgeted for replacement as shown

D Sq Ft 1050 25 20 10 $1050000

5 Masonry Repairs The brick masonry is in generally good condition We have budgeted an allowance for repairs to the brick masonry

D Allowance 1 10 34 9 $1500000

6 Aluminum Siding There is prefinished aluminum siding below the windows We have budgeted for replacement in conjunction with window replacement

D Sq Ft 150 25 13 17 $90000

Brown amp Beattie Ltd Building Science Engineering

cathyb
Typewritten Text
Appendix 7 Sample BCA

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 63: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

APPENDIX 8-HOUSING PREVENTATIVE MAINTENANCE

Service Operating Performance Indicator

Replace Fire alarm log sheets-file old set Annually

Solar DHW glycol test Annually

Purge hot water storage tank Monthly

Fertilizer and pesticide-1 year contract Annually

Pyramidal oak amp ask dormant treatment Annually

Water Softener Service Annually

Inspect fire hydrants Annually

Full site Inspections Annually

Air conditioner service-lounges Annually

AC service-Elevator machine room Annually

Flush main sanitary line 3Year

Catch basin clean out 3Year

Eaves trough cleaning and repair Semi Annual

Clean out dryer exhausts Annual

Filter changes and annual gas MUrsquos Annual

Service Exhaust Fans Annual

Compactor maintenance Annual

Domestic Hot Water (DHW) boiler service Annual

DHW boiler service De lime heat exchanger (semi) Annual

Sump pump service Sump Pump service (D14 sanitary pump service) Sump pump service- elevator machine room

Annual

Sump pump service- elevator machine roomamp exterior inspect oil separator

Annual

Tree trimmingremoval Annual

Smoke detector inspections Annual

Annual fire alarm inspections Annual

Furnace inspections Annual

Backflow prevention device inspections Annual

De lime DHW plate heat exchanger Semi Annual

Maintenance inspections

Septic Tank materials testing-Effluent 2 or 3 years

Annual inspections and related follow up repairs

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 64: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

APPENDIX 9- HOUSING TEN YEAR CAPITAL FORECAST

County of Wellington Housing Services (2014-2023) Major and Minor Budget (000s)

PROJ CODE LOCATION 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

FP151 A01E GUELPH - VancouverEdmonton (23 Units) 189 173 173 185 60 11 2 0 0 0

OH-1 A18C GUELPH - MohawkDelaware (50 Units) 115 65 125 310 100 112 205 0 0 0

OH-2 A27C GUELPH - 263 Speedvale Ave (31 Units) 95 737 105 30 205 150 113 5 105 5

OH-3 A19C GUELPH - AlgonquinFerndale (47 Units) 60 55 145 45 245 217 50 0 0 0

OH-4 A29C GUELPH - 261 Speedvale Ave (31 Units) 35 737 5 5 5 150 113 5 105 5

OH-5 A20C GUELPH - ApplewoodSunset (47 Units) 195 45 45 45 252 77 265 20 285 0

OH-7 A22C GUELPH - 576 Woolwich St (100 Units) 155 50 415 170 70 110 195 0 400 0

OH-8 A15C GUELPH - 232 Delhi33 Marlborough (109 Units) 50 80 170 670 220 350 519 375 0 360

OH-9 A07C GUELPH - WillowDawson (85 Units) 265 55 65 105 66 77 369 0 13 0

OH-12 A17C GUELPH - 229 Dublin St (74 Units) 37 390 50 0 222 72 100 0 370 150

OH-13 A03C GUELPH - 387 Waterloo Ave (72 Units) 0 40 296 250 0 75 186 60 250 0

OH-14 A12C GUELPH - HadatiMountford (11 Units) 8 0 0 200 70 135 2 0 0 0

OH-15 A04C GUELPH - 130 Grange St (72 Units) 210 80 65 355 428 40 123 345 0 250

OH-16 A06C GUELPH - 411 Waterloo Ave (41 Units) 180 40 162 0 0 225 187 0 30 0

OH-17 A31C GUELPH - 32 Hadati Rd (89 Units) 194 65 315 205 290 45 5 25 530 0

TOTAL GUELPH LOCATIONS 1788 2612 2136 2575 2233 1846 2434 835 2088 770

COUNTY PROPERTIES

OH-1 A25C ARTHUR - 110 Edward St (14 Units) 7 17 55 0 162 0 3 17 55 0

OH-3 A10C ARTHUR - 133 FREDERICK ST (10 Units) 7 17 6 12 202 0 3 0 100 0

OH-1 A09C ELORA - 221 Mary St (20 Units) 57 17 31 20 7 25 3 113 0 60

OH-1 A23C ERIN - 22 Church St (11 Units) 7 17 21 10 0 0 38 25 0 0

OH-2 A05C ERIN - 14 Centre St (16 Units) 7 17 152 15 0 50 47 0 0 0

OH-1 A21C FERGUS - 301-303 Edinburgh (18 Units) 0 0 183 15 8 0 3 46 0 0

OH-2 A26C FERGUS - 500 Ferrier Ct (28 Units) 57 17 50 30 10 0 103 184 0 0

OH-3 A08C FERGUS - 450 Ferrier Ct (41 Units) 52 17 35 60 8 0 3 184 0 120

OH-1 A28C HARRISTON - 38 ELIZABETH ST (12 Units) 0 77 40 29 16 0 3 0 55 103

OH-2 A13C HARRISTON - 56 MILL ST (15 Units) 0 187 0 9 12 0 68 0 75 109

OH-3 A30C HARRISTON - 51 JOHN ST (16 Units) 70 17 0 0 40 0 13 0 60 82

OH-1 A24C MT FOREST - 235 Egremont St N (11 Units) 7 17 0 0 13 30 8 0 0 77

OH-2 A11C MT FOREST - 450 Albert St (31 Units) 47 187 0 0 80 80 3 80 60 141

OH-1 A14C PALMERSTON - DERBY ST (12 Units) 77 17 0 15 28 0 73 0 0 60

OH-2 A16C PALMERSTON - 212 Whites Rd (32 Units) 277 17 0 0 33 0 313 0 0 87

FP163 A02E PALMERSTON - DerbyProspect (20 Units) 40 0 0 10 48 0 293 0 0 7

TOTAL COUNTY LOCATIONS 712 638 564 225 667 185 977 649 405 846

TOTAL LOCATIONS 2500 3250 2700 2800 2900 2031 3411 1484 2493 1616

Funding 2500 2600 2700 2800 2900 3000 3100 3200 3300 3400

Major and Minor work total (-under+over) 0 650 0 0 0 -969 311 -1716 -807 -1784

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 65: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

APPENDIX 10- Sample From Housing Database

Asset Number Property Components Sub Category

Historical Cost

(000s)

Replacement

Cost (000s) Condition

Useful

Life

Replacement

Year Remaining Life

1481 Structure-Frame Structure 51641 1724 Fair 50 2025 12

1482 Fire Drainages amp Water System Structure 9389 369 Good 30 2022 9

1483 Electrical Structure 21908 862 Good 25 2013 0

1484 Mechanical and HVAC systems Structure 17214 677 Good 20 2025 12

1485 Security Systems Structure 1565 62 Good 15 2017 4

1486 Elevators Structure 3130 123 Good 20 2017 4

1660 Brick Mortar Exterior 12519 493 Good 40 2015 2

1406 Grange St Guelph Roof 2012 Exterior 35155 308 Good 30 2035 22

1661 Windows Doors Sliding Exterior 9389 369 Good 20 2018 5

1752 MillworkShelving Interior 6260 246 Good 25 2017 4

1753 DrywallFlooring Interior 15649 616 Good 20 2024 11

1754 Interior Fixtures Interior 3130 123 Good 15 2017 4

1861 Fencing amp Playground Site Elements 1565 62 Good 10 2013 0

1893 Retaining Wall Site Elements 1565 62 Fair 15 2014 1

1926 Parking Lot Site Elements 1565 62 Fair 20 2017 4

1487 Structure-Frame Structure 91188 3655 Good 50 2019 6

1488 Fire Drainages amp Water System Structure 13345 731 Good 30 2013 0

1489 Electrical Structure 31137 1706 Good 25 2035 22

1490 Mechanical and HVAC systems Structure 24465 1340 Good 20 2029 16

1662 Brick Mortar Exterior 17793 975 Good 40 2013 0

1663 Roofing Exterior 11121 609 Good 20 2037 24

1293 Windows Doors Sliding Exterior 43340 731 Good 20 2023 10

1411 MillworkShelving Interior 21422 487 Good 25 2037 24

1756 DrywallFlooring Interior 22241 1218 Fair 20 2013 0

1757 Interior Fixtures Interior 4448 244 Good 15 2013 0

1862 Fencing amp Playground Site Elements 2224 122 Good 10 2016 3

1895 Retaining Wall Site Elements 2224 122 Good 15 2013 0

1928 Parking Lot Site Elements 2224 122 Good 20 2027 14

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST

Page 66: Corporation of the County of Wellington Asset Management Plan · 698.1 km of Arterial roadways 107 bridges 84 culverts The County currently budgets for asset rehabilitation and replacements

County of Wellington Administration Centre 74 Woolwich Street Guelph ON N1H 3T9

T 5198372600 T 18006630750 W wwwwellingtonca

ALTERNATE FORMATS AVAILABLE UPON REQUEST