Post on 08-Oct-2020
Contract Management Optimisation
Speaker: Gustavo Perez
Perth, Western Australia 11 March 2015
(ABN: 36826470905)
Alkimos WA 6030
Ph +61-432-887-108
clients
profit organisation development
Start up
Pre-qualification
Tender, Negotiation
Service execution
Close out
Pitfalls – pre-award
• Lack / deficient procuring strategy
• Lack / poor pre-qualification
• Non-competitive process
• Incomplete ITT and poor ITT analysis
• Lack of feedback from former projects
• Late involvement of execution team
• Superficial site visit
• Ineffective clarifications
• Incomplete work method statement
• Incomplete deliverables list
• Poor risk analysis
• Deficient work schedule
• Inaccurate cost estimate
• Deficient evaluation plan
• Ineffective tender presentation
• Ineffective negotiation
• Award without contract
Pitfalls post-award
• Lack of contract management plan
• Superficial handover
• No training
• No communications protocol
• Not learning from the past
• Mobilising without plan /minimum requirements
• Deficient kick off meeting
• Late progress reports
• Ineffective progress meetings
• Poor records
• Site - head office disconnection
• Lack of performance management
• No customer relationship management
Losses
• Monetary
• Reputation
• Morale
Optimisation measures
• Develop procuring strategy
• Improve processes
• Prepare contract management plans
• Train personnel
• Implement performance management
• Establish customer relationship management
• Capture / spread lessons learned
• Set up an issues management system
• Keep good records
• Create cost consciousness
• Improve change management
• Manage risks and opportunities
• Ensure positive cash flow
• Be thorough preparing contractual documents
Unleashing Value
• Equitable contracts
• Lower risks
• Increase recovery costs / EOTs
• Sufficient risk costs
• Unambiguous price schedules
• Less disputes
• Complete within schedule, budget, quality
• Avoid LDs / claims for breach
• Satisfied clients / vendors
• Proud, competent, committed employees
• Learnings captured / shared
• Productivity /cost feedback to tendering
• Increased reputation: new jobs
• Increased profit
Way Forward
Call us and we will help you unleash value
from your contracts!
0432 887 108
Gustavo Perez