Contract Management Optimisation · Contract Management Optimisation Speaker: Gustavo Perez Perth,...
Transcript of Contract Management Optimisation · Contract Management Optimisation Speaker: Gustavo Perez Perth,...
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Contract Management Optimisation
Speaker: Gustavo Perez
Perth, Western Australia 11 March 2015
(ABN: 36826470905)
Alkimos WA 6030
Ph +61-432-887-108
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clients
profit organisation development
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Start up
Pre-qualification
Tender, Negotiation
Service execution
Close out
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Pitfalls – pre-award
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• Lack / deficient procuring strategy
• Lack / poor pre-qualification
• Non-competitive process
• Incomplete ITT and poor ITT analysis
• Lack of feedback from former projects
• Late involvement of execution team
• Superficial site visit
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• Ineffective clarifications
• Incomplete work method statement
• Incomplete deliverables list
• Poor risk analysis
• Deficient work schedule
• Inaccurate cost estimate
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• Deficient evaluation plan
• Ineffective tender presentation
• Ineffective negotiation
• Award without contract
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Pitfalls post-award
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• Lack of contract management plan
• Superficial handover
• No training
• No communications protocol
• Not learning from the past
• Mobilising without plan /minimum requirements
• Deficient kick off meeting
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• Late progress reports
• Ineffective progress meetings
• Poor records
• Site - head office disconnection
• Lack of performance management
• No customer relationship management
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Losses
• Monetary
• Reputation
• Morale
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Optimisation measures
• Develop procuring strategy
• Improve processes
• Prepare contract management plans
• Train personnel
• Implement performance management
• Establish customer relationship management
• Capture / spread lessons learned
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• Set up an issues management system
• Keep good records
• Create cost consciousness
• Improve change management
• Manage risks and opportunities
• Ensure positive cash flow
• Be thorough preparing contractual documents
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Unleashing Value
• Equitable contracts
• Lower risks
• Increase recovery costs / EOTs
• Sufficient risk costs
• Unambiguous price schedules
• Less disputes
• Complete within schedule, budget, quality
• Avoid LDs / claims for breach
• Satisfied clients / vendors
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• Proud, competent, committed employees
• Learnings captured / shared
• Productivity /cost feedback to tendering
• Increased reputation: new jobs
• Increased profit
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Way Forward
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Call us and we will help you unleash value
from your contracts!
0432 887 108
Gustavo Perez