COMPANY MEETING

EVENT PLANNING 101

November 29, 2010

The Usual

Sign In Grab Snacks

Icebreaker

Rock, Paper, Scissors!

WINNER – ELIJAH!

What’s New? Status of Current Projects

Friday’s video shoot at Malonga Center (Tania)KDOL Partnership (Dan)Mixtape (Diaris)Building Event Series (Diaris)Holiday Party – December 10thYMR 2011 event February 20th – All-ages Music

Symposium & Concert at La PenaNext Member of the Month: Tania (Emily)

  Other Announcements

Can still apply for GRAMMY Camp – see YMR blogNotes from last week available on blog

Interviewing Tania Pulido

Member of the Month for December…2 Parts: Video & Written Blog

Questions for Tania?

Shooting the responses

Did you know? -There is a plastic Island of garbage known as the North Pacific

Garbage Patch! It’s estimated to be the same size as Texas or larger.

-A film treatment is a written overview of a story and the first draft of a screenplay for a motion picture, television program, or radio play. It is generally longer and more detailed than an outline (or one-page synopsis), and it may include details of directorial style that an outline leaves out. They read like a short story, except told in the present tense and describing events as they happen. There are two types: the original draft treatment, created during the writing process, and the presentation treatment, created as presentation material.

Spring 2011 at YMR

Names? Themes?

Dates: February 20th – May 20th

Before Season: Studio Overdrive Mode (auditions, recording, preparing next mixtape)

Goals?

Event Planning 101

Event title and description Date Objectives Venue Demographic Marketing Strategy Expenses & Budgeting Evaluation

Event Title and description Define what type of event it will be

Think of a catchy name for event

Short 1-2 minute description of event for people

Date

Holiday Party: December 10th

YMR 2011 event: February 20th

Give yourself time to plan an event: good events require a lot of pre-planning

Objectives

Why is this event happening?

Why should anyone care?

What do you hope to gain?

What do you hope others to gain?

Venue

Location! Location! Location! Rank choices for event:

1. 2. 3.

Prioritize supplies needed for event

Demographic What type of people do you expect to come

to the event? Who are you targeting? Age? From what regions? What are their interests?

Target Audience: Race

Marketing Strategy

How will you get the word out for the event?

What will get people to actually make it to the event?

Expenses

Budgeting is key to every event. What are your expenses? And where should money be spent?

Honorarium (artist/comedian/speaker fee), music, equipment, food/catering, marketing (print, online, radio, other), supplies - decorations, security, staff – ticketing/lighting/sound, etc.

Evaluation How will you know if you were successful?

How will feedback be collected to improve future event?

Reflect: on the process and end result

To Do List

Prioritize planning steps

Create a strong team for event

Distribute responsibilities amongst team

Discussion

Questions? What are your key takeaways from

today’s meeting? What do you still want to learn? What are the next steps in learning more

about this topic?

A Week’s Glance YMR . . . Workshop Schedule

Tuesday: ○ Music Production 5PM in Room 257○ Artist Development 5:30PM in Studio○ Vocals 5PM in Room 302○ DJ Crew 5PM in Room 306

Wednesday:○ ProTools 5PM in Studio○ Freestyle 5PM in Room 302

Thursday:○ Vocals 5PM in Room 302○ Piano, Bass, Guitar in Room 306

Friday:○ Advanced Recording Production 3:30PM in Studio

Next Week at YMR

Company meeting, Dec 3rd: Topic: Budgeting