Post on 27-May-2018
GSA Federal Supply Service
Citibank Fleet Card Overview
Citibank Fleet Card Overview
Citibank® Commercial Cards, Government Services
The Seventh Annual GSA SmartPay Conference
© Copyright 2005 Citigroup Inc. All rights reserved. CITIBANK, CITIDIRECT and CITIGROUP and the Umbrella Device are trademarks and service marks of Citigroup Inc. or its affiliates and are used and registered throughout the world.
Rob Robbins, Dave Ruda, August 31, 2005
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Goal & Objectives
To provide an understanding of the various fleet options available for your program
To learn what controls, tools and reporting options are available to manage your program
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Agenda
Fleet Card Overview
Management Features
Program Examples
Reporting Options
Tax Reclamation
Summary
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Fleet Card Overview
Citibank processing options– Bank cards
• MasterCard• Visa
» Process through association networks
– Proprietary• Voyager
» Closed loop processing network
Card platforms
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Fleet Card Overview
Working with the oil companies– Card-activated pumps– Data capture
Working with maintenance vendors– Acceptance– Enhanced data capture
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Management Features
Centralized vs. decentralized management
Vehicle or driver card
Fuel and / or maintenance
Maintenance service plan
Spending profile
Card prompts
Tax reclamation
Program monitoring
Fleet management
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Management Features
Oversight in the field
Policies and procedures open to field interpretation
Diminished controls or input from central office
Field offices manage card setup and maintenance
Decentralized program management
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Management Features
Increased responsibility at central office
Greater policy and procedure controls
Standardized vehicle administration
Simplified field management
Centralized program management
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Program Examples
Driver cards
Centralized maintenance
Decentralized program management
Fleet of vehicles and individually assigned vehicles
Possible one-card approach
Possible enhanced data capture for maintenance
Options
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Program Examples
Vehicle cards
Centralized maintenance
Decentralized management
Possible enhanced data capture for maintenance
Options (continued)
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Program Examples
Vehicle cards
Decentralized maintenance
Centralized management
Strong monitoring requirements
Options (continued)
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Program Examples
Vehicle cards
Decentralized maintenance
Management is decentralized
Veterans Affairs Program
Options (continued)
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Program Examples
Vehicle– Card assigned to vehicle– Multiple drivers of the same vehicle– More restrictions on card use profile– Need to monitor vehicle use
Driver– Card assigned to individual– Company car or personal vehicle– Possible one-card application– Less restrictions on card use profile– Emphasis on individual spend
Vehicle or driver card
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Program Examples
Fuel card– Restricted to fuel purchases only
Fuel and maintenance card– Open to both fuel and maintenance
Card type
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Program Examples
Centralized– Agency-owned shop for maintenance– Contract with specific shops for maintenance
Decentralized– Service anywhere card is accepted
Maintenance plans
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Program Examples
Dollar amount restrictions– Per transaction, day, cycle or none
Number of transactions restrictions– Per day, cycle or none
Merchant Category Code restrictions– Include or exclude merchant categories
Spending profile
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Program Examples
Aids in vehicle management and controls– Vehicle ID number
• Tracking vehicle spending• Limits authorized users
– Driver ID number• Track individuals using vehicles• Limit authorized users
– Odometer reading• Monitor mileage for maintenance and tracking
Card prompts
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Reporting Options
Regulatory and policy management needs– How many gallons? – Fuel type? – Following the “Rules of the Road”?
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Reporting Options (continued)
Citibank® Electronic Reporting System– Standard reports– Web-based reports
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Reporting Options (continued)
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Reporting Options (continued)
Citibank® Custom Reporting System– Web-based application– Standard queries – Ad hoc reporting– 600+ data elements available
• Fleet specific data elements
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Reporting Options – Information Reporting
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Tax Reclamation
Net billing– Certain states / oil companies participate in netting taxes from total
fuel purchase– Card brand processes the tax amount deduction
Reclamation filing– Non-net billed transactions filed with each state by agency– Data for filing provided by card brand
Federal excise taxes unrecoverable
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Tax Reclamation
0
0.5
1
1.5
2
2.5
Gallon of Gasoline
Fuel
Federal Excise
State Excise(motor fuel)State Excise 2
State Sales
State GrossReceiptsEnvironmental
How a gallon of gas adds up!
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Summary
More choices than ever before– Bank cards, proprietary cards, vehicle cards, driver cards, . . .
Determine what fits best for your organization– Centralized vs. decentralized management
Controls that you needed– From single purchase limit to tank size capacity
Reporting– Reports via Citibank® Electronic Reporting System– Power of the query-based reporting tool
Taxes– Two methodologies– Complex process
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Citibank Fleet Card Overview
Questions?
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Reminders
Thank you for attending this session!
Visit the Citigroup Welcome Center– Hynes Ballroom 306, on the third floor– National Industries for the Blind will have a display of products
Visit the Citigroup Technical Demonstration Center– Hynes Ballroom 305, on the third floor
Citibank hands-on training sessions– Hynes Ballroom B, on the third floor
Please take a moment to complete your GSA survey for this session
© Copyright 2005 Citigroup Inc. All rights reserved. CITIBANK, CITIDIRECT and CITIGROUP and the Umbrella Device are trademarks and service marks of Citigroup Inc. or its affiliates and are used and registered throughout the world.