Post on 10-Apr-2022
Chapman Newell Instructional Building and New Maintenance and Operations Building Design-Build
Project – Mandatory Pre-Submittal Conference May 5, 2021 2:00 PM
Introductions
• Oscar Saghieh – Project Manager
• Megan Moscol – Assistant Project Manager
• Jenney Ho – District Director, Purchasing
• Rodrigo Garcia – Vice President, Administrative Services
• Larry Lara – Director, Physical Plant/Facilities
• Mandatory Virtual Pre-Submittal Conference
• Please type any questions you have in the Chat box today.
We will answer them informally today. Formal responses will be
included in written form as part of Addendum 2. Additional
questions MUST be submitted in writing following the Request for
Clarification process outlined in the RFP.
• All firms attending today must include the following
information in the chat to acknowledge their mandatory
attendance.
• Firm Name
• Firm Representative Name
• Email Address
• Phone number
• Please mute your audio.
Meeting Ground Rules
A Building
C Building
SPACE ASF
Veterans Resource Center 2,500
Reception (2 work stations @ 48 ASF) 200
Permanent Counselor's Office 140
Counseling Offices (3 includes mental health officer @130 ASF) 390
Classified Staff Office Area (3 work stations @ 60ASF) 180
Non-Classified Staff Study Area (3 work stations @ 48SF) 144
Student Community Builder/Programming Area (integrated/immediately adjacent with reception) - space for 40 students @20ASF + kitchenette (highly desired)
800
Individual Study/Tutoring Computer Room 400
File/Copy/Work Room (consider copy shared space(s) elsewhere in building; department confidential files required in space)
136
Confidential Huddle Space (highly desired) 110
Student Wellness Center 3,750
Medical
Waiting Area (minimum seating for 6; 2 additional for check-in paperwork)
Reception (2 windows for staff with workstations + 2 back office workstations)
Designated Vitals area for Check-in (beyond door for privacy)
Nurse's Station (space for 2 or 3 individuals w/service sink)
3 Exam Rooms @100ASF (1 with adjoining restroom @64 ASF) 364
Medical provider workspace for recordkeeping
Director's office 140
Health Educator space (not clinical) - office plus storage (storage could be elsewhere) - can also be with Behavioral Health
110+storage
Additional unisex restroom is desirable if public restrooms in corridor are too distant 64
Chapman Newell Space Programming
Behavioral Health
Reception/Waiting Area (can be shared with Medical, if so, need to add 4 seats)
Psychological Health Case Managers Offices @ 110ASF (4 or 5 offices) 440-550
Potential Behavioral Health Specialist Workstation 48
Quiet Room
Group Therapy Session Room (8 to 12 occupants)
Director's office 140
Food Bank 1,250
Director's Office 140
Open plan with food storage, food display with supermarket flow with center island on wheels for produce (mostly dry goods, but two commercial grade refrigerators; 1 commercial grade freezer and possibly a second); sink for safe food handling; food preparation area (aka 7-11 microwave station) for students; preferably exterior access with roll-up door for deliveries; defined check-in area for students; desirable - food demonstration area if possible (AV needs?); limited seating for dining. Seating areas near outside seating for eating? FF&E considerations.
Chapman Newell Space Programming
UMOJA 1,500
Reception (2 work spaces @48ASF) and Waiting Area (integrated into community space) 96
Storage Space for larger items (e.g. displays, tables, A-frames) (integrated into Village space or from other areas?)
Program Manager's Office @ 110ASF 110
Community Therapist Office @ 110 ASF 110
Classified Professional Work Space @48 ASF 48
Counselor Office @110 ASF 110
Additional Office (highly desirable)
Village (community) space (used for workshops, student lounge, interactive space) -accommodate 30 people @ 20 ASF
600
Study Area - Individual Study/Computer Room (Quiet Space) - 8 work stations with computers (plus space for individual laptops); printer
426
Chapman Newell Space Programming
EOPS/CalWorks/CARE/FYSI TOTAL ASF 4,750
Shared Space for this Group
Reception (4 work spaces shared for EOPS/Calworks/CARE/FYSI)
File/Copy/Work Room (shared)
Storage for CalWorks/CARE materials (educational supplies/backpacks, etc.) open for carts/distribution ease
Study area/computer lab space
Student lounge/waiting area (child friendly space option?)
Student print/copy space (highly desirable)
Small Break Room (highly desirable)
EOPS (consider open space with confidential meeting spaces)
Counseling Offices (x6@110ASF) 660
Director's Office 140
Adjunct Counseling Office (x2@110ASF) 220
Coordinator/Specialist Offices (x6)
Workspace for Outreach coordination hourly support (x1@48ASF) 48
Classified workspaces (x2@48 ASF) 96
CalWorks (children visitors need to be consideration; 2 guest chairs in counselor office?)
Classified work spaces (x2@48ASF) 96
Counselor's Office (x1@110ASF) 110
Adjunct Counselors' offices (x2@110ASF) 220
CARE
Coordinator work space (included above in 6 for EOPS)
Work space for student hourly (x1) 48
FYSI
Coordinator work space (included above in 6 for EOPS)
Work space for student hourly (x1) 48
Chapman Newell Space Programming
Multi-Cultural Center 1500
Counselor’s Office 110
Manager Office 180
8 classified work spaces (@ 48 ASF/station) 384
Community Space 826
Additional Spaces
45-person classroom/meeting room 940
45-person classroom/meeting room 940
Copy Room/Break Room for all Departments 240
Common Storage Space (from Dept ASF above)
Lactation Room (w/changing table) 64
Gender Neutral Restroom (w/changing table) 64
Grab-N-Go Shop (highly desirable) -
Total ASF 17,498
Chapman Newell Space Programming
M+O Space Programming
SPACE ASF
Administrative (total) 1810
Reception 250
Director Office 140
Assistant Director Office 110
Office – Night Custodial Manager 110
Office – Custodial Supervisor and Support 200
Copy Room 100
Conference Room 400
Break Room 300
Plan Room 200
Maintenance Trades Space 9650
Lock & Key (including 100 ASF lock & key vault) 850
General Maintenance 1100
Maintenance Area (shared by all shop craft) 1400
Plumbing/Irrigation Shop 1000
HVAC Shop (including storage) 1000
Grounds Workers 1200
Electrical Shop 1200
Interior Golf Cart Storage 1500
Supplies Storage 400
TOTAL (Administrative/Office and Maintenance) 11,460
Locker Rooms with Unisex Shower(s) (in GSF)
Exterior Requirements
Golf cart storage outside under canopy as opposed to interior storage is acceptable; have 3 gas-powered carts for grounds operations, balance are electric (16); Will need to buy new clarifier for golf cart washdown (currently using Automotive Technology facility for this purpose); storm-water compliance for exterior space; needs dedicated area to work/service golf carts with eyewash; typically charge electric golf carts with cord (no special charging requirements, but will require charging station strategy)
Parking for Maintenance vehicles (12 total) – (8) full-size trucks; (1) Small pick-up truck; (3) vans (Provide conduit for future charging for 75% of maintenance vehicles. Needs to be adequately sized for 480V cable; will need to verify amperage requirements for charging stations/plugs)
Adequate parking for Van Fleet – (16 passenger vans) (Provide conduit for future charging for 50% of vehicles. Needs to be adequately sized for 480V cable; will need to verify amperage requirements for charging stations/plugs)
Maintenance bay w/lift capability for carts for general repairs and brake repair/replacement; adequate storage space at cart maintenance bay for tires, rims, front end parts, battery whips; cart tire storage needed at cart maintenance bay; rolling cart needed at cart maintenance bay for watering cart batteries
Covered area/bays for washing & detailing vans
Loading area and bay with roll-up door
M+O Space Programming
Target Direct Cost of Construction:
$21.7M
(includes a 3% Contingency)
$13M – Chapman Newell Instr. Bldg
$8.7M – New M+O Bldg
Target Value Design (TVD)
“A collaborative team managed design
process that is used throughout all stages of
design and construction to ensure that
projects are delivered within the allowable
budget, that projects meet the operational
needs and values of the users and that
projects promote innovation to increase value
and eliminate waste”.
Collaborative Problem Solving
Milestone Planning
Phase “Pull” Planning
Look Ahead Planning
Weekly Work Planning
Learning/Improving
Set milestones
Specify handoffs
Make work ready
Make promises
PPC/Variance
SHOULD
CAN
WILL
DID
5 Connected
Conversations
Last Planner® System
Phase Pull
Planning
Look Ahead
Planning
Weekly Work
Planning
Daily Huddle
Last Planner® System
Instructions to Design-Build Entities
▪ READ and FOLLOW INSTRUCTIONS IN THE RFP
▪ Questions from today will be answered in a follow-on addendum
▪ All proposals are required to be submitted electronically
▪ Pay attention to procurement schedule and note important dates
▪ Carefully review the contract and the RFP documents.
▪ Note all scope items and deliverables.
▪ Any Addenda - Acknowledge them.
▪ Please pre-score your team’s pre-qualification questionnaires prior to submitting to assure the team meets the minimum requirements.
The RFQ/RFP Process
Event Date/Time
Issuance of RFP and Public Notice April 26 and May 3, 2021
Mandatory Virtual Pre-Submittal Conference May 5, 2021, 2:00 P.M. PDT
Requests for Clarification Deadline May 17, 2021
Final Addendum Issued May 20, 2021
Design-Build Proposals Due June 1, 2021, 2:00 P.M. PDT
Evaluation of Design-Build Proposals June 2-18, 2021
Notification of Short-Listed Firms June 21, 2021
Virtual Final Interview (if required) June 28-30, 2021
Notice of Intent to Award July 1, 2021
Board of Trustees Approval July 27, 2021
Debriefings By appointment after award
RFQ/RFP Attachments
RFQ/RFP Attachments
Price Proposal – Attachment 5B
Elements:
1. Pre-construction Services Fee
2. Design Fee
3. General Conditions/Requirements
4. OH&P % Applied to Target Cost
Identify % of Total Design and Pre-Construction fees and
GCs/requirements costs to each element of the project (i.e.
Chapman Newell or M+O) as indicated in the Excel file.
Price Proposal Scoring
Chapman Newell Instructional Building and New Maintenance and Operations Building
RFQ/RFP Pre-Submittal Conference
Questions?Jenney Ho, District Director, Purchasing
North Orange County Community College District
1830 W. Romneya Drive, 8th Floor
Anaheim, CA 92801
E-Mail: jho@nocccd.edu
Phone: (714) 808-4776