Chapman Newell Instructional Building and New Maintenance and Operations Building Design-Build

Project – Mandatory Pre-Submittal Conference May 5, 2021 2:00 PM

Introductions

• Oscar Saghieh – Project Manager

• Megan Moscol – Assistant Project Manager

• Jenney Ho – District Director, Purchasing

• Rodrigo Garcia – Vice President, Administrative Services

• Larry Lara – Director, Physical Plant/Facilities

• Mandatory Virtual Pre-Submittal Conference

• Please type any questions you have in the Chat box today.

We will answer them informally today. Formal responses will be

included in written form as part of Addendum 2. Additional

questions MUST be submitted in writing following the Request for

Clarification process outlined in the RFP.

• All firms attending today must include the following

information in the chat to acknowledge their mandatory

attendance.

• Firm Name

• Firm Representative Name

• Email Address

• Phone number

• Please mute your audio.

Meeting Ground Rules

A Building

C Building

SPACE ASF

Veterans Resource Center 2,500

Reception (2 work stations @ 48 ASF) 200

Permanent Counselor's Office 140

Counseling Offices (3 includes mental health officer @130 ASF) 390

Classified Staff Office Area (3 work stations @ 60ASF) 180

Non-Classified Staff Study Area (3 work stations @ 48SF) 144

Student Community Builder/Programming Area (integrated/immediately adjacent with reception) - space for 40 students @20ASF + kitchenette (highly desired)

800

Individual Study/Tutoring Computer Room 400

File/Copy/Work Room (consider copy shared space(s) elsewhere in building; department confidential files required in space)

136

Confidential Huddle Space (highly desired) 110

Student Wellness Center 3,750

Medical

Waiting Area (minimum seating for 6; 2 additional for check-in paperwork)

Reception (2 windows for staff with workstations + 2 back office workstations)

Designated Vitals area for Check-in (beyond door for privacy)

Nurse's Station (space for 2 or 3 individuals w/service sink)

3 Exam Rooms @100ASF (1 with adjoining restroom @64 ASF) 364

Medical provider workspace for recordkeeping

Director's office 140

Health Educator space (not clinical) - office plus storage (storage could be elsewhere) - can also be with Behavioral Health

110+storage

Additional unisex restroom is desirable if public restrooms in corridor are too distant 64

Chapman Newell Space Programming

Behavioral Health

Reception/Waiting Area (can be shared with Medical, if so, need to add 4 seats)

Psychological Health Case Managers Offices @ 110ASF (4 or 5 offices) 440-550

Potential Behavioral Health Specialist Workstation 48

Quiet Room

Group Therapy Session Room (8 to 12 occupants)

Director's office 140

Food Bank 1,250

Director's Office 140

Open plan with food storage, food display with supermarket flow with center island on wheels for produce (mostly dry goods, but two commercial grade refrigerators; 1 commercial grade freezer and possibly a second); sink for safe food handling; food preparation area (aka 7-11 microwave station) for students; preferably exterior access with roll-up door for deliveries; defined check-in area for students; desirable - food demonstration area if possible (AV needs?); limited seating for dining. Seating areas near outside seating for eating? FF&E considerations.

Chapman Newell Space Programming

UMOJA 1,500

Reception (2 work spaces @48ASF) and Waiting Area (integrated into community space) 96

Storage Space for larger items (e.g. displays, tables, A-frames) (integrated into Village space or from other areas?)

Program Manager's Office @ 110ASF 110

Community Therapist Office @ 110 ASF 110

Classified Professional Work Space @48 ASF 48

Counselor Office @110 ASF 110

Additional Office (highly desirable)

Village (community) space (used for workshops, student lounge, interactive space) -accommodate 30 people @ 20 ASF

600

Study Area - Individual Study/Computer Room (Quiet Space) - 8 work stations with computers (plus space for individual laptops); printer

426

Chapman Newell Space Programming

EOPS/CalWorks/CARE/FYSI TOTAL ASF 4,750

Shared Space for this Group

Reception (4 work spaces shared for EOPS/Calworks/CARE/FYSI)

File/Copy/Work Room (shared)

Storage for CalWorks/CARE materials (educational supplies/backpacks, etc.) open for carts/distribution ease

Study area/computer lab space

Student lounge/waiting area (child friendly space option?)

Student print/copy space (highly desirable)

Small Break Room (highly desirable)

EOPS (consider open space with confidential meeting spaces)

Counseling Offices (x6@110ASF) 660

Director's Office 140

Adjunct Counseling Office (x2@110ASF) 220

Coordinator/Specialist Offices (x6)

Workspace for Outreach coordination hourly support (x1@48ASF) 48

Classified workspaces (x2@48 ASF) 96

CalWorks (children visitors need to be consideration; 2 guest chairs in counselor office?)

Classified work spaces (x2@48ASF) 96

Counselor's Office (x1@110ASF) 110

Adjunct Counselors' offices (x2@110ASF) 220

CARE

Coordinator work space (included above in 6 for EOPS)

Work space for student hourly (x1) 48

FYSI

Coordinator work space (included above in 6 for EOPS)

Work space for student hourly (x1) 48

Chapman Newell Space Programming

Multi-Cultural Center 1500

Counselor’s Office 110

Manager Office 180

8 classified work spaces (@ 48 ASF/station) 384

Community Space 826

Additional Spaces

45-person classroom/meeting room 940

45-person classroom/meeting room 940

Copy Room/Break Room for all Departments 240

Common Storage Space (from Dept ASF above)

Lactation Room (w/changing table) 64

Gender Neutral Restroom (w/changing table) 64

Grab-N-Go Shop (highly desirable) -

Total ASF 17,498

Chapman Newell Space Programming

M+O Space Programming

SPACE ASF

Administrative (total) 1810

Reception 250

Director Office 140

Assistant Director Office 110

Office – Night Custodial Manager 110

Office – Custodial Supervisor and Support 200

Copy Room 100

Conference Room 400

Break Room 300

Plan Room 200

Maintenance Trades Space 9650

Lock & Key (including 100 ASF lock & key vault) 850

General Maintenance 1100

Maintenance Area (shared by all shop craft) 1400

Plumbing/Irrigation Shop 1000

HVAC Shop (including storage) 1000

Grounds Workers 1200

Electrical Shop 1200

Interior Golf Cart Storage 1500

Supplies Storage 400

TOTAL (Administrative/Office and Maintenance) 11,460

Locker Rooms with Unisex Shower(s) (in GSF)

Exterior Requirements

Golf cart storage outside under canopy as opposed to interior storage is acceptable; have 3 gas-powered carts for grounds operations, balance are electric (16); Will need to buy new clarifier for golf cart washdown (currently using Automotive Technology facility for this purpose); storm-water compliance for exterior space; needs dedicated area to work/service golf carts with eyewash; typically charge electric golf carts with cord (no special charging requirements, but will require charging station strategy)

Parking for Maintenance vehicles (12 total) – (8) full-size trucks; (1) Small pick-up truck; (3) vans (Provide conduit for future charging for 75% of maintenance vehicles. Needs to be adequately sized for 480V cable; will need to verify amperage requirements for charging stations/plugs)

Adequate parking for Van Fleet – (16 passenger vans) (Provide conduit for future charging for 50% of vehicles. Needs to be adequately sized for 480V cable; will need to verify amperage requirements for charging stations/plugs)

Maintenance bay w/lift capability for carts for general repairs and brake repair/replacement; adequate storage space at cart maintenance bay for tires, rims, front end parts, battery whips; cart tire storage needed at cart maintenance bay; rolling cart needed at cart maintenance bay for watering cart batteries

Covered area/bays for washing & detailing vans

Loading area and bay with roll-up door

M+O Space Programming

Target Direct Cost of Construction:

$21.7M

(includes a 3% Contingency)

$13M – Chapman Newell Instr. Bldg

$8.7M – New M+O Bldg

Target Value Design (TVD)

“A collaborative team managed design

process that is used throughout all stages of

design and construction to ensure that

projects are delivered within the allowable

budget, that projects meet the operational

needs and values of the users and that

projects promote innovation to increase value

and eliminate waste”.

Collaborative Problem Solving

Milestone Planning

Phase “Pull” Planning

Look Ahead Planning

Weekly Work Planning

Learning/Improving

Set milestones

Specify handoffs

Make work ready

Make promises

PPC/Variance

SHOULD

CAN

WILL

DID

5 Connected

Conversations

Last Planner® System

Phase Pull

Planning

Look Ahead

Planning

Weekly Work

Planning

Daily Huddle

Last Planner® System

Instructions to Design-Build Entities

▪ READ and FOLLOW INSTRUCTIONS IN THE RFP

▪ Questions from today will be answered in a follow-on addendum

▪ All proposals are required to be submitted electronically

▪ Pay attention to procurement schedule and note important dates

▪ Carefully review the contract and the RFP documents.

▪ Note all scope items and deliverables.

▪ Any Addenda - Acknowledge them.

▪ Please pre-score your team’s pre-qualification questionnaires prior to submitting to assure the team meets the minimum requirements.

The RFQ/RFP Process

Event Date/Time

Issuance of RFP and Public Notice April 26 and May 3, 2021

Mandatory Virtual Pre-Submittal Conference May 5, 2021, 2:00 P.M. PDT

Requests for Clarification Deadline May 17, 2021

Final Addendum Issued May 20, 2021

Design-Build Proposals Due June 1, 2021, 2:00 P.M. PDT

Evaluation of Design-Build Proposals June 2-18, 2021

Notification of Short-Listed Firms June 21, 2021

Virtual Final Interview (if required) June 28-30, 2021

Notice of Intent to Award July 1, 2021

Board of Trustees Approval July 27, 2021

Debriefings By appointment after award

RFQ/RFP Attachments

RFQ/RFP Attachments

Price Proposal – Attachment 5B

Elements:

1. Pre-construction Services Fee

2. Design Fee

3. General Conditions/Requirements

4. OH&P % Applied to Target Cost

Identify % of Total Design and Pre-Construction fees and

GCs/requirements costs to each element of the project (i.e.

Chapman Newell or M+O) as indicated in the Excel file.

Price Proposal Scoring

Chapman Newell Instructional Building and New Maintenance and Operations Building

RFQ/RFP Pre-Submittal Conference

Questions?Jenney Ho, District Director, Purchasing

North Orange County Community College District

1830 W. Romneya Drive, 8th Floor

Anaheim, CA 92801

E-Mail: jho@nocccd.edu

Phone: (714) 808-4776