Post on 25-May-2015
description
Bonn, 9th June 2011
CCAFS Climate Change Contact Point Meeting
Bruce CampbellProgram Director
ObjectivesFri/Sat: To deepen engagement with the global
environmental research communityToday:• To get initial thoughts on the future directions of
CCAFS (and to start the process of building a coherent vision of the CCAFS strategy) (am)
• To get your inputs into the proposed regional selection process (am)
• To get feedback on our proposals for reporting, contracting, internal learning and budget allocation (pm)
• To get feedback on how to get a coherent 3-year rolling workplan and budget (pm)
• To discuss on how to ensure good internal communications (pm)
Updates on Contracting and Funding
• Start: Jan 2011• PIA – about to be signed between CB
and CIAT – next 10 days?• PPA – can be finalized between CIAT and
PPs once PIA completed – next 10-20 days
• Money flows…… • Centers have “Activity Plans” & Budgets
– they will be the basis of contracts, and we will be…….
Roles and responsibilities CC CPs
• Crucial to success !!!!!
• “Go to” point for CCAFS to understand what is happening in Centers
• Crucial to ensure internal communications• Coordinate inputs from Centers into planning
(workplans and budgets)• Coordinate inputs from Centers into reporting• Help connect CCAFS to other CRPs
Next steps: Revisit TOR and discuss with DGs
Is this the new CGIAR?
Reporting, contracting, internal learning, budget allocation
Aim: to get feedback from you on our proposals
Whatever is finally decided – open to future changes and CB decisions
Outline
1. General principles 2. Reporting3. Contracting4. Internal learning5. Budget allocation
Behaviours that we would love to see:• Flawless delivery on activities and milestones from centres
and overachievement in terms of delivering more than promised
• Alignment of activities within 12 months to the CCAFS overarching strategic framework (CRP7 proposal document)
• Development of inter-centre activities that result in multi-disciplinary and large research outputs and associated outcomes and impacts
• Co-branding of research outputs through communications channels and through formal scientific output
• Demonstrated affiliation in scientists with CCAFS and not only their centers, enthusiastic participation
• Leveraging of CCAFS funds with other bilateral and co-branded projects that fit within the CCAFS strategic framework
• Execution of research in CCAFS target regions and target sites with CCAFS priority partners (ESSP, strategic partnerships etc.)
General Principles
Behaviours that we would love not to see!!• Failure to deliver promised activities• Duplication of research activities across
centers or programs• Silos of research with little external
participation• Sense of competition between centers• Poor quality research products
General Principles
General Principles• Recognize three types of budgets: General, TL,
RPL– “Total General Budget”– “CGIAR Fund”– “Bilateral”
• Recognise three levels of budgets (based on total general budget): – small: < US$1.5 million/annum ; – medium: US$1.5 million/annum – US$3
million/annum ; – large: > US$3 million/annum .– Small: AfricaRice, IITA, CIFOR, IRRI– Medium: CIAT, CIP, ICARDA, ICRISAT, IFPRI,
WorldFish– Large: Bioversity, CIMMYT, ICRAF, ILRI, IWMI
CentreTotal
Budget
Theme 1 :Pro-
gressive Climate Change
Theme 2 :
Climate Risk
Theme 3 : Miti-gation
Theme 4: Integ for Decision Making
CGIAR Fund
Bilateral
% of Centre Budget
from Fund
AfricaRice 0.2 0.2 0.4 0.0 0.8 0.6 0.2 75%
Bioversity 5.6 0.0 0.0 0.0 5.6 3.7 1.9 66%CIAT 1.2 0.0 1.2 0.7 3.0 1.1 1.9 36%CIFOR 0.0 0.0 1.0 0.0 1.0 0.5 0.5 50%CIMMYT 2.0 2.1 0.9 0.5 5.5 4.2 1.3 76%CIP 0.9 0.7 0.3 1.0 3.0 1.8 1.2 61%ICARDA 1.7 0.2 0.1 0.0 2.0 1.5 0.5 74%ICRAF 0.9 0.5 2.3 1.2 4.9 2.5 2.4 51%ICRISAT 0.8 0.9 0.2 0.7 2.6 1.6 1.1 60%IFPRI 0.0 0.0 0.3 2.4 2.6 0.4 2.2 16%IITA 0.2 0.2 0.2 0.3 1.0 0.8 0.1 85%ILRI 1.3 0.6 0.6 2.0 4.5 1.6 2.9 36%IRRI 0.4 0.0 0.6 0.0 1.1 0.7 0.4 68%IWMI 3.1 0.0 0.0 0.0 3.1 1.0 2.1 32%
WorldFish 0.4 0.6 0.2 0.8 2.0 0.4 1.6 20%Total 18.7 6.1 8.4 9.5 42.7 22.4 20.3 52%
General budget e.g. 2011
• One Common System (“OCS”)– Objective, – Outputs, – Output Targets/Milestones (500k-2
million in MTPs)– Activities (on average: 250k – our
definition)
1
1.1 1.2 1.3
2
2.1 2.2 2.3
3
3.1 3.2 3.3
4
4.1 4.2 4.3
Themes
Objectives
Outputs
= Output Targets/Milestones (US$0.5-2m per annum), about 60 for CCAFS per annum; perhaps 30 if we only go for large ones
In Theme 1 (US$18.7 million) – 18 milestones (we have 12 – OK!)
2. Reporting- Annual report (31 Jan)
Small budgets Medium budgets
Large budgets
Numbers of outcomes At least 1 outcome every third year
At least 1 outcome every second year
At least 1 outcome per year
Impact studies 1 every 5 years 1 every 4 years 1 every 3 years Succinct summary of activities (total pp.)
½ page 1 page 2 pages
Case studies (1/2 page each)
1 per year 2 per year 3 per year
• 2-4 sentences required per activity (Program Participants
could have between 3-15 activities).• Publications – all CCAFS-related publications
Extra requests: attempt to keep to a minimum
Leveraged funds: All activities under CCAFS documented for display/advertisement on CCAFS website (form provided – CB designed).
Contribute to databases (where needed): possible examples: partners, capacity strengthening, gender
Additional reporting
Contracting
• Annex 1: Workplans (2011)– Centre General Funds– Theme Leader Funds– Regional Program Leader Funds
• Annex 2. Annual Budget– General– Theme Leader– Regional Program Leader
• Annex 3. Technical Reporting • Annex 4. Financial Reporting • Annex 5. Procedures for annual work plan and
budget development, annual reporting, internal learning and budget allocation
• Annex 6. Special provisions for communications, data sharing and prior informed consent
• Annex 7. Terms of Reference Theme Leaders and Regional Program Leaders
2011 Activity Plan for CCAFS Centre General Funds: Activities, Deliverables & Partners
CG Centre:
Table A. Main contacts persons in the Centre
Contacts Name(s) (add roles if more than one) Email Climate Change Contact Point
Admin. Issues Communications
Table B. Bilateral funded projects under CCAFS 2011
ID# Name of project Approx. total
bilateral (+others) budget
under CCAFS (2011)
Donor Principal investigator (also list any key contacts in EA, WA or IGP, if applicable)
1 2 3 4
Annex 1
Theme 1, Adaptation to Progressive Climate Change
Mile-stone
#
Activity in 2011 Deliverables in 2011
Partners Contact persons (If different from in Table B)
Approximate
budget – Fund Council
Approximate budget
- Bilater
al
If inc. bi-
lateral, give ID#
Budget distribution per Region (%)
EA WA IGP Global
Other Specify
1.1 Adapted Farming systems to changing climate conditions
xxxx xxxxxxxxxxxxxxxxxxxxxx Major workshop; Book
IPAM
1.2 Breeding strategies for future climatic conditions
1.3 Species and genetic diversity for climate change
Table C. Activity tables by Themes/Objectives (3-15 activities per centre)
Internal learning• Annual reports subject to 360o assessment in the first quarter
of each year• Each CC CP expected to read reports of 2 centers each year
(5 pages max) (also one external consultant, and one TL/RPL)
• Coordinating unit compiling feedback on strengths and weaknesses - linked into the internal learning cycles for CCAFS.
• Why?• Transparent• Promotes cross-centre understanding
Assessment on:1. achieving outcomes2. satisfactory implementation of activities and
completion of deliverables3. satisfactory expenditure and financial reporting4. research productivity5. Cross-centre collaboration, teamwork and data
sharing6. adherence to general CGIAR/CCAFS principles,
e.g. related to gender mainstreaming, capacity development, partnership development, communications, and leveraging resources.
• Program Participant Agreements will run for five years.• Subject to CCAFS receiving the same level of funding as
in the previous year and satisfactory performance, Program Participants will get at least 70% of what they got in a previous year.
• The remaining percentage will be allocated amongst Participating Centers subject to (a) past performance of Participating Centres; and (b) the strategic directions taken by the Program Management Committee (in consultation with Program Participants) and the Independent Science Panel.
Budget allocation
Towards a coherent 2012-2014 workplan
• Rolling three-year plans (like MTPs)• CCAFS has 4 Themes,
– each of which has 3 Objectives, – and each of those has 2-4 Outputs– And each of those has milestones – we don’t want to change the text for these,
at this stage.• From each Centre we need “activities”
proposed under milestones • Activities should be worth ~US$250k• Allocate for 2012, 2013 and 2014
1
1.1 1.2 1.3
2
2.1 2.2 2.3
3
3.1 3.2 3.3
4
4.1 4.2 4.3
Themes
Objectives
Outputs
= Output Targets/Milestones (US$0.5-2m per annum), about 60 for CCAFS per annum; perhaps 30 if we only go for large ones
In Theme 1 (US$18.7 million) – 18 milestones (we have 12 – OK!)
We will not organise this way
= Theme Leader= Regional Program Leader
= CIP
OBJECTIVES OUTCOMES OUTPUTS Output Targets/ Milestones
Activities/ Deliverables
Objective 3.2 Identify institutional arrangements and incentives that enable smallholder farmers and common-pool resource users to reduce GHGs and improve livelihoods
Outcome 3.2: Improved knowledge about incentives and institutional arrangements for mitigation practices by resource-poor smallholders (including farmers’ organizations), project developers and policy makers in at least 10 countries
Output 3.2.1 Evidence, analysis and trials to support institutional designs, policy and finance that will deliver benefits to poor farmers and women, and reduce GHG emissions
• bbbbbb (2012)
•Bbbbb (2013)
• Workshop and papers …•E.g. Paper on …
•Centre x: …..• Centre z:•Paper on …•Centre x …..
Output 3.2.2 Improved capacity to increase the uptake and improve the design of incentives mechanisms and institutional arrangements to deliver benefits to poor farmers and women
THEME 3
THEME 3 HAS THREE OBJECTIVES, EACH WITH AN OUTCOME
EACH OBJECTIVE HAS SEVERAL OUTPUTS
Timeline 2011
• Centers to make suggestions by 25 Aug.• Theme leaders make suggestions for
cross-centre activities by 30th Aug• Centers provide comments by 5th Sept
(future years we will schedule contact point meeting at this time)
• Theme leaders synthesize by 11th Sept• Comments by 18th Sep.• Finalized by TLs by 1st Oct. • Once 2012 is in place it is “fixed” for
2012 contract