CCHALWRKSingleCouncilStructure120312

Directional LeadershipGovernance &

Structure

Core Purpose

Our core purpose today is to understand the role of the Single Council/Board approach to church governance will facilitate the implementation and accomplishment of the church’s Mission and Vision.

EMPOWERMENT

Those who are responsible and accountable are given the authority to equip, lead and make decisions within their ministry area.

Governance is:

Governance is:

1. Visioning2. Support3. Budget/Financial Oversight4. Policy Manuals (building, SPRC

[personnel handbook], safe sanctuaries, etc.

5. Establish system for accountability to mission, vision, values, and goals

6. Establish system for accountability to operational boundaries for pastors and paid and volunteer staff

Governance is NOT Managing:

Board members must have the freedom to stop the conversation when it becomes apparent thee board has entered into a managing mode

Culture Shift

Structural changes alone will not automatically result in

fulfilling the church’s mission and vision.

Accountable Leadership Organizational Chart

From Winning on Purpose, by John Edmund Kaiser)

And EPHESIANS 4:11-13Owner: CHRIST 1st Beneficiaries: PEOPLE

OUTSIDE 2nd Beneficiaries: PEOPLE INSIDE Player: THE BOARD

Position:

GOVERNANCE Player: THE PASTOR

Position: LEADERSHIP

Player: STAFF MEMBER Position:

MANAGEMENT

Ministry Team

Ministry Team

Ministry Team

Player: STAFF MEMBER Position:

MANAGEMENT

Ministry Team

Ministry Team

Ministry Team

Player: STAFF MEMBER

Position: MANAGEMENT

Ministry Team

Ministry Team

Ministry Team

FunctionalAccountable Leadership

Winning on Purpose Pg. 47

While the organizational chart correctly reflects the lines of accountability, it fails to capture the functional relationship of the team.

The Church – The Body of Christ

The Owner is Jesus

The congregation is the most dominate player of the team active in outward (1st Beneficiary) and inward (2nd Beneficiary) focused ministry.

FunctionalAccountable Leadership

Winning on Purpose Pg. 47

The paid and unpaid staff (also knownas management), support thecongregation through equipping and coordination.

FunctionalAccountable Leadership

Winning on Purpose Pg. 47

Out in front is the Pastor, who:• Leads the Staff

by directing it. (thus the solid line)

FunctionalAccountable Leadership

Winning on Purpose Pg. 47

FunctionalAccountable Leadership

Winning on Purpose Pg. 47

The Pastor influences the:• Congregation

primarily through teaching (thus the dotted line)

• Board/Council primarily through envisioning (thus the dotted line)

Role of the Board

The Board supports and undergirds thepastor to insureeffective pastoralLeadership.

Role of the Board

First Task: Safeguard the owner

Who is the owner?

According to Matthew 16:18, whose church is it?

And I tell you that you are Peter, F63 and on this rock I will build my church, and the gates of Hades F64 will not overcome it. F65 And I tell you that you are Peter, F63 and on this rock I will build my church, and the gates of Hades F64 will not overcome it. F65 And I tell you that you are Peter, F63 and on this rock I will build my church, and the gates of Hades F64 will not overcome it. F65 And I tell you that you are Peter, F63 and on this rock I will build my church, and the gates of Hades F64 will not overcome it. F65

And I (Jesus) tell you that you are Peter, and on this rock I will build my church, and the gates of Hades will not overcome it. Jesus is the owner.

Primary allegiance of the Board Members is to Jesus Christ.

Anyone who has a problem with this has a bigger problem than any

structure can fix.

Culture Shift

To fulfill God’s intended purpose for your church everything must be in alignment with the mission vision and values.

Culture Shift

Everything means EVERYTHING! Every Team/Committee Every Ministry Every Staff Person Every Program Every . . . . . . . (you fill in the

blank)

Mission

To make disciples of Jesus Christ for the

transformation of the world.

Vision

Unique to your church.What will be to fulfill the mission

ValuesThe Advantage –Lencioni (pgs. 91-99

o “If an organization is tolerant of everything, it will stand for nothing.”

o In addition to adherence to the Mission and Vision, Values are critical to establish clarity in the church.

o Values, to be values, must be written down and followed.

ValuesThe Advantage –Lencioni (pgs. 91-99

o Clarity:o To attract the right staff

members and repel the wrong ones.

o To attract the right congregates and help those not aligned to find a church where they are aligned.

ValuesThe Advantage -Lencioni

Core Values:1. Two or three behavioral traits

which lie at the heart of a church’s identity

2. They already exist3. Do not change over time

ValuesThe Advantage -Lencioni

Core Values:4. Will be followed even if it

punishes the organization5. Guide every aspect of the

organization from hiring and firing to strategy and performance management.

ValuesThe Advantage -Lencioni

Aspirational Valueso These are characteristics a

church wants to have, but are not necessarily inherent throughout the entire organization.

ValuesThe Advantage -Lencioni

Aspirational Valueso These are characteristics a

church wants to have, but are not necessarily inherent throughout the entire organization.

ValuesThe Advantage -Lencioni

Aspirational Valueso These are characteristics a

church desires, but are not necessarily inherent throughout the entire organization.

ValuesThe Advantage -Lencioni

Accidental Valueso Are values that sneak in

unintentionally.o Are contrary to the

mandates and teachings of Jesus.

o Leadership must be on guard to protect the body from these unintentional values.

Setting the Boundaries

o The Council/Board has neither the time nor the expertise to list every thing that can be done.

o The Council/Board determines what should not be done.

All games have rules or boundaries

As in the game of Basket ball, the Ad Council/Board determines what should not be done by setting boundaries.

The rules of a game do not tell you what you can do, the rules tell you what you can’t do.

Rules give you freedom – Adam & Eve were told what not to eat not what to eat.

Like the basketball coach & player, those leading ministries are given the freedom to operate within boundaries or guidelines.

Setting the Boundaries

o The Church Council establishes the boundaries within which the Sr. Pastor, staff and ministries may operate. o Boundaries are prohibitions within

which the Staff and ministries operate.

o Boundaries do not tell you what you can do, they tell you what you can’t do.o A budget sets a boundary – stay

within your budget and you are okayo A building use policy sets

boundarieso An employee manual sets

boundaries

Role of the Board

REMEMBER:o Keeping the rules is not the

objective Jesus’ church is trying to accomplish. The objective is to fulfill the mission to make disciples.

Accountability Safe Guard of our UMC System:

› The Board and Pastors under appointment are accountable to The Discipline of the United Methodist Church (Supervision is the responsibility of he D.S. and Bishop).

Accountability It is inherit upon the Board to insure the

Pastor is held accountable to the mutually agreed upon goals, which are in alignment with the Mission, Vision, and Values of the church.

Goals change from year to year, sometimes within the year.

Every staff member and ministry area needs to establish agreed upon goals which are in alignment with the Mission, Vision and Values of the church.

Ad Council

Sr. Pastor

Sr. Mgmt. Team

Vol./Paid Staff Vol./Paid Staff

Ministry Assistant

Sr. Mgmt. Team

Vol./Paid Staff

Sr. Mgmt. Team

Vol./Paid Staff

Ministry Assistant

Accountability

Accountability necessitates periodic review (at a minimum yearly) of the Pastor who reviews the paid and unpaid staff, who reviews those to whom report to them.

Accountability

All ministries are audited at least yearly to ensure alignment with the mission, vision and values.

If the ministry does not ,it is given a year to align itself.

After 1 year, if the ministry is still misaligned, it is discontinued.

This is called accountability.

Nuts and BoltsBy-Laws: How the Board is authorized to be the

board. Book of Discipline defines a church’s

by-laws. A sample based upon The Discipline of

the United Methodist Church

Nuts and Bolts

Covenant: Creating a covenant can help the

Board enjoy healthy and holy relationships.

See Example

Nuts and BoltsReports:o Board determines the reports it desires to

have for each meetingo Reports are sent out prior to the meeting so

meeting time is not used to read reportso If a report generates concern or needs further

clarification, any board member can ask that item to be placed upon the agenda.

Nuts and BoltsMinutes: For legal purposes it is necessary to open

and close each “responsibility” of the Board (SPRC, Trustees, and Finance)

Create a template for your minutes where each “responsibility” is listed and to insure proper legal protocol is followed.

Nuts and BoltsMeeting Agenda (pgs. 149-150):

o 75% of meeting time spent upon board training (leadership development) and the focus of the meeting.

o Every responsibility (SPRC, Trustees, Finance, Nominations) of the church may not be done in every meeting.o Visioning may be a yearly retreato Staff review and ministry audits may be

scheduled once or twice year.o Budgeting meeting another time.

Remember:

Governance is EMPOWERMENT

Those who are responsible and accountable are given the authority to equip, lead and make decisions within their ministry area.