Post on 12-Oct-2020
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CCH iTrust: Minute Builder (or Resolution Builder)
This guide will help you to understand what the Minute Builder is and how to use it.
Minute Builder The Minute Builder is a way to create detailed and specific minutes and resolutions using a
selection of small templates combined into a single document.
How to use the Minute Builder 1. Open the trust and go to DOCUMENTS, NEW then CREATE NEW DOCUMENT.
2. Select MINUTE BUILDER then NEXT.
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3. Complete the basic document information.
4. Find the individual minute template you would like to use. Filter by Group or Search for
a specific word.
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5. Complete the information for the minute you have chosen. Information should be
typed. Names can be selected if appropriate. Use Expand to add more information.
6. Select SAVE AND SELECT ANOTHER MINUTE to add more. Repeat step 5.
7. Select SAVE AND EXIT when all minutes have been selected. You will now see a preview
of your minutes. In this screen you can re-order the minutes if required. You can also
manually ADD a further comment or minute. Select NEXT to create the document.
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8. The document will be created in Word where it can be further edited if necessary.
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How to create Resolutions 1. Open the trust and go to DOCUMENTS, NEW then CREATE NEW DOCUMENT.
2. Select RESOLUTION BUILDER then follow the same steps as described above.
Document Register 1. Minute documents that have been created using the Minute Builder will show as
‘Minute Builder’ in the Document Register.
2. Select MODIFY to change the name.
3. Rename as required.
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Minute Library
Subject : Noting establishment of trust and initial settlement
Minutes
:
The trustees have received:
1. the initial settlement onto trust of $**Amount of initial settlement**.
2. a memorandum of wishes from **Name of person providing the memorandum of
wishes**.
The trustees have banked the initial settlement into the Trust’s bank account.
The trustees record that the memorandum of wishes is not binding them.
Subject : Acquiring assets with debt back
Minutes: Following discussion regarding the purposes of the Trust, the trustees have acquired the
following assets from **Name of the vendor** on the terms set out in a deed of sale and
acknowledgment of debt dated **Date of deed**:
- **Description of assets being acquired**.
Subject : Acquisition of assets with no debt back
Minutes
:
Following discussion regarding the purposes of the Trust, the trustees have acquired the
following assets from **Name of vendor** on the terms set out in **An agreement for sale
and purchase/a contract** dated **Date of agreement/contract**:
- **Description of assets**.
The purchase was funded by an advance from **Name of vendor/name of bank/other
lender**.
Subject : Acceptance of gift
Minutes : Following discussion regarding the purposes of the Trust, the trustees have
accepted the following gift(s) from **Name of donor**:
**Description of gift(s)**.
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Subject : Trustee borrowings
Minutes : Following discussion regarding the purposes of the Trust, and satisfying themselves as
to **Name of donor** s solvency, the trustees have agreed to borrow $**Amount**
from **Name of lender** to **Purpose of borrowings**.
The trustees have entered into the following documents:
- Loan agreement between the trustees and **Name of lender**
- Authority and Instruction (A & I) form granting a mortgage in favour of **Name of
lender**
- Trustee certificate, and **Any other documents**.
Subject : Bank account
Minutes : The trustees have opened a cheque account and **Name of additional accountants**
at **Name of bank**.
The Signatories of the account are **Names of signatories**.
The trustees have authorised **Names of authorised signatories/any two trustees**
to operate the account jointly.
Subject : Appointing advisers
Minutes : The trustees have appointed:
(a) **Name of law firm** as solicitors to the Trust.
(b) **Name of accounting firm** as accountants to the Trust.
(c) **Name of investment adviser(s)** as investment adviser(s) to the Trust.
Subject : Insurance arrangements
Minutes : The trustees have authorised **Name of trustee/delegate** to seek quotes for insuring
**Description of property** for $**Amount to insure**.
The trustees have insured **Description of property** for $**Amount insured ** with
**Name of insurer**. The annual premium will be paid by **Name of person paying
insurance premium**.
The trustees have insured the following trust property for the values specified with the
specified insurers:
- **List property, value, Insurer and Policy Number**
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Subject : Occupation of trust property
Minutes : The trustees have resolved that the property at **Address of property** will be
occupied by **Name of occupant(s)** and **His/her/their** family in
**His/her/their** capacity as beneficiaries of the Trust.
**Name of occupant(s)** will report back to the trustees annually regarding how much
has been paid on account of rates, interest on borrowings, repairs and maintenance;
and the total amount paid will be recorded as an advance to the trustees from **Name
of occupant(s)**.
Ongoing Management and Administration
Subject : Receiving and considering draft financial statements
Minutes : It was resolved to receive and consider the draft financial statements for the Trust for
the year ended **Date of year end** prepared by **Name of accounting firm**.
Subject : Adopting financial statements
Minutes : Having received and considered the financial statements for the Trust for the year
ended **Date of year end** prepared by **Name of accounting firm** it was resolved
to adopt the financial statements as a true and fair record of the Trust s financial
position.
Subject : Receiving and considering draft tax returns
Minutes : It was resolved to receive and consider the draft income tax return for the Trust for
the year ended **Date of year end** prepared by **Name of accounting firm**.
Subject : Approving and signing tax returns
Minutes : Having received and considered the income tax return for the Trust for the year ended
**Date of year end** prepared by **Name of accounting firm**, it was resolved to
approve the income tax return and authorise **Name of delegate** to sign the return
on the trustees behalf.
Subject : Calling for proposals from investment advisers
Minutes : It was resolved to authorise **Name of delegate** to request **Names of investment
advisers** to submit proposals for the provision of investment advice to the trustees.
Subject : Appointing an investment adviser
Minutes : The trustees, having received and considered the proposals from **Names of
investment advisers considered** for the provision of investment advice to the
trustees, resolved to appoint **Name of investment adviser appointed** as the
investment adviser for the Trust.
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Subject : Adopting an investment strategy
Minutes : The trustees have received and considered an investment report prepared by **Name
of investment adviser** dated **Date of report**.
The trustees have resolved to accept the recommendations contained in that report
and to appoint **Name of investment adviser** to implement the recommendations
subject to the following modifications:
- **Details of modification**.
Subject : Monitoring investments - no changes
Minutes : The trustees have received a report prepared by **Name of investment adviser**
dated **Date of report**.
The report indicates that the Trust s investment strategy has been observed and no changes are
required.
Subject : Monitoring investments - with changes
Minutes : The trustees have received a report prepared by **Name of investment adviser**
dated **Date of report**.
The report indicates that the Trust s investment strategy is not meeting the
beneficiaries requirements and the following changes are required:
- **Details of change required**.
Subject : Changes in investment strategy
Minutes : Following discussion regarding the purposes of the Trust and the beneficiaries
requirements, the trustees have asked **Name of investment adviser** to review
the Trust s investment strategy in light of:
- **Specify changes in the beneficiaries requirements**
- a report dated **Date of report**
- **Any other factors**
and to make recommendations concerning changes to the investment strategy for the
trustees consideration.
Subject : Acquisition of investments
Minutes : Following discussion regarding the purposes of the Trust and in light of
recommendations made by **Name of investment adviser** in a report dated
**Date of report**, the trustees resolved to buy:
**Details of investments to be purchased**.
The purchase will be funded by **Details of funding**.
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Subject : Divestment of investments
Following discussion regarding the purposes of the Trust and in light of
recommendations made by **Name of investment adviser** in a report dated
**Date of report**, the trustees resolved to sell the following:
**Details of investments to be sold**
The proceeds of sale will be:
**Paid to trust bank account at [name] / reinvested in accordance with the
recommendations contained in a report by [investment advisor] date [date] / details
of alternative investment for proceeds of sale**
Subject : Acquiring investments
Minutes : The trustees have decided to instruct **Name of valuer** to value the following
property:
**Details of trust property to be valued**
The purpose of the valuation is **Briefly state reasons for valuation**
Subject : Review of property investments
Minutes : The trustees have decided to instruct **Name of valuer/adviser** to carry out a
review of the Trust s investment in the following property:
- **Details/address of trust property to be reviewed**
**Name of valuer/adviser** is to report to the trustees on the following matters:
- **Matters for valuer/adviser to report on**
Subject : Commissioning valuation of real property investment
Minutes : It was resolved to instruct **Name valuer** to carry out a valuation of the
following investments:
**List the property or properties to be valued**
Subject : Negotiation of property purchase
Minutes : Following discussion regarding the purposes of the Trust and in light of **Briefly state
other factors/report details**, the trustees have resolved to authorise **Name of
agent** to negotiate the purchase of the property at **Address of property to be
purchased** from **Name of vendor(s)** at a price not to exceed $**Amount** and
to enter into an agreement for sale and purchase on the trustees behalf.
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Subject : Purchase of property
Minutes : The trustees have purchased the property at **Address of property purchased**
from **Name of vendor(s)** for $**Amount**. The property has been purchased to
**Briefly state reasons for purchase of property**.
.
Subject : Placing real estate on the market by way of private treaty
Minutes : The trustees have purchased the property at **Address of property purchased** from **Name of vendor(s)** for $**Amount**. The property has been purchased to **Briefly state reasons for purchase of property Having considered the valuation prepared by **Name of valuer** of the Trustís property at **Address of property** and the proposals from **Names of real estate agents** and having discussed the circumstances pertaining to the property, it was resolved to:
1. 1. List the property for sale with **Name of real estate agent** for sale by way of
private treaty for a price equal to $**Amount**.
2. 2. Authorise **Name of delegate** to negotiate with prospective purchasers as the
agent of the trustees and to refer any signed offers to the trustees
Subject : Placing real estate on the market by way of auction
Minutes :
Having considered the valuation prepared by **Name of valuer** of the Trust s
property at **Address of property** and the proposals from **Names of real estate
agents** and having discussed the circumstances pertaining to the property, it was
resolved to
**Set out details of the expenditure and the purpose of the expenditure**
1. List the property for sale with **Name of real estate agent** for sale by way
of auction for a price not less than $**Amount**.
2. Authorise **Name of delegate** to liaise with **Name of real estate agent**
regarding the auction process as agent of the trustees.
3. Instruct **Name of delegate** to report to the trustees not less than weekly
in the four weeks leading up to the auction.
4. Authorise **Name of delegate** to sign the auction contract presented to the
trustees for this purpose as agent of the trustees.
Instruct **Name of delegate** to seek further instructions from the trustees in the
event that the property does not sell at auction and, in particular, to seek further
instructions from the trustees in connection with negotiating a private sale after
auction
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Subject : Placing real estate on the market by way of tender
Minutes Having considered the valuation prepared by **Name of valuer** of the Trustís
property at **Address of property** and the proposals from **Names of real estate
agents** and having discussed the circumstances pertaining to the property, it was
resolved to:
1. List the property for sale with **Name of real estate agent** for sale by way of
tender.
2. Authorise **Name of delegate** to liaise with **Name of real estate agent**
regarding the tender process as agent of the trustees and to refer tenders to the
trustees.
Subject : Selling real estate
Minutes : It was resolved that the Trustís property at **Address of property** be sold to
**Name of purchaser** for a price of $**Amount** on the terms and conditions in
the agreement for sale and purchase presented to the trustees and that the
agreement for sale and purchase be signed by the trustees. Having considered the
**Offer(s)/tender(s)** to purchase the Trustís property at **Address of property**
received by the trustees from **Names of persons who have made offer/tender**,
it was resolved to:
1. Sell the property to **Name of purchaser** for the price of $**Amount** on
the terms and conditions of the agreement for sale and purchase presented to
the trustees for this purpose
2. Authorise **Name of delegate** to sign the agreement for sale and purchase as
agent of the trustees
Subject : Approving major disbursements or authorising major expenditure
Minutes : Approving major disbursements or authorising major expenditure
**Set out details of the expenditure and the purpose of the expenditure**
Subject : Authorising the implementation of the investment strategy (Archive Jun 2020)
Minutes : Having received and considered the report of **name of investment adviser** it was
resolved to accept the recommendations in the report and to appoint **name of
investment adviser** and **name of administrator** to implement the
recommendations subject to the following modifications: **Set out modifications
here. If no modifications delete this and phrase "subject to following
modifications"**.
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Subject : Receiving and considering investment monitoring report - No action (Archive)
Minutes : It was noted that the **name of investment monitoring report** had been received
and considered. As a result of the trustees' consideration it was agreed that the
report indicated that the Trust's investment strategy was being observed and that no
changes were required.
Subject : Receiving and considering investment monitoring report - Changes req (Archive)
Minutes : It was noted that the **name of investment monitoring report** had been received
and considered. As a result of the trustees' consideration it was agreed that **name of
investment adviser** be asked to review the investment strategy in the light of the
following: (i) changes in the beneficiaries' requirements; **Specify details of changes in
the beneficiaries requirements** (ii) the comments made by the **name of investment
adviser** in **his / her** report; (iii) **Specify any other factors**, and to make
recommendations concerning changes to the investment strategy for the trustees'
consideration.
Subject : Commissioning advice on changes to the investment strategy (Archive Jun 2020)
Minutes It was resolved to appoint **name of investment adviser** to undertake a review of
the Trust's investment strategy in the light of the following: **Specify changes that
have occurred since the strategy was last established and other factors currently
influencing the strategy**
Subject : Distributing all of the income of a year after the year end
Minutes Having considered the draft financial statements for the Trust for the year ended
**Date of year end** and the interests, needs and circumstances of **Specify
beneficiaries by class or name**, it was resolved to distribute all of the net income of
the year to **Names of the beneficiaries** in equal shares and to instruct **Name of
accountant** to take the distribution into account in finalising the financial
statements.
**List per beneficiary: Name, gross amount distributed, any resident withholding tax,
any other credits allocated, net amount distributed and how the distribution is to be
made**
Subject : Distributing some of the income of a year in equal amounts after year end
Minutes Having considered the draft financial statements for the Trust for the year ended
**Date of year end** and the interests, needs and circumstances of the beneficiaries,
it was resolved to distribute the sum of $**Amount** from the net income of the
Trust for the year to each of **Names of beneficiaries** in equal shares and to
instruct **Name of accountant** to take the distribution into account in finalising the
financial statements
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**List per beneficiary: Name, gross amount distributed, any resident withholding tax,
any other credits allocated, net amount distributed and how the distribution is to be
made**
Subject : Distributing income in unequal shares after year end
Minutes : Having considered the draft financial statements for the Trust for the year ended
**Date of year-end** and the interests, needs and circumstances of the beneficiaries,
it was resolved to make the following distributions from the net income of the Trust
for the year and to instruct **Name of accountant** to take the distributions into
account in finalising the financial statements for the Trust:
**List per beneficiary: Name, gross amount distributed, any resident withholding tax,
any other credits allocated, net amount distributed and how the distribution is to be
made**
Subject : Distributing income to a beneficiary at any time
Minutes : It was resolved to distribute the sum of $**Amount** out of income to **Name of
beneficiary**.
**List per beneficiary: Name, gross amount distributed, any resident withholding tax,
any other credits allocated, net amount distributed and how the distribution is to be
made**
Subject : Distributing income to a number of beneficiaries in equal amounts
Minutes : It was resolved to distribute the sum of $**Amount** out of income to each of
**Names of beneficiaries**.
**List per beneficiary: Name, gross amount distributed, any resident withholding tax,
any other credits allocated, net amount distributed and how the distribution is to be
made**
Subject : Distributing income to a number of beneficiaries in unequal amounts
Minutes : It was resolved to make the following distributions out of income:
**List per beneficiary: Name, gross amount distributed, any resident withholding tax,
any other credits allocated, net amount distributed and how the distribution is to be
made**
Subject : No income distribution insufficient income
Minutes : Having considered the financial position of the Trust and noting that there was
insufficient income in the year ended **Date of year end** to make any distributions
out of income, it was resolved that no distributions be made out of the income of the
year ended **Date of year end** and that the entire income of that year be retained
and become part of the capital of the trust fund.
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Subject : Accumulating all the income
Minutes : Having considered the circumstances of the Trust and the circumstances of the Trust s
beneficiaries, the trustees have resolved that all of the income derived in the year
ended **Date of year end** will be retained and capitalised.
Subject : Accumulating part of the income of a year
Minutes : It was resolved that the balance of the income of the year ended **Date of year end**
remaining after the distributions referred to in preceding minutes be accumulated and
become part of the capital of the trust fund.
Subject : Distribution of capital
Minutes : Having considered the circumstances of the Trust and the circumstances of the Trust s
beneficiaries, the trustees have resolved to make the following capital distributions:
**List names of beneficiaries and amounts**.
Subject : Equal distributions of capital
Minutes : Having considered the circumstances of the Trust and the circumstances of the Trust s
beneficiaries, the trustees have resolved to distribute the sum of $**Amount** from
the Trust s capital to each of the following beneficiaries:
**List names of beneficiaries**.
Subject : Unequal distributions of capital
Minutes : It was resolved to make the following distributions out of the capital of the
trust fund:
**List per beneficiary: Name, gross amount distributed, any resident withholding tax,
any other credits allocated, net amount distributed and how the distribution is to be
made**
Subject : Ratifying payment or application of income during the year
Minutes : The trustees have considered the amount of payments, applications and distributions
made during the income year ended **Date of year end** to, or for the benefit of:
**List names of beneficiaries**
The trustees, being satisfied that there was sufficient income to meet such payments,
applications and distributions, confirm and ratify the payments, applications and
distributions so made and charge the payments, applications and distributions to
income for the year ended **Date of year end**.
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Subject : Ratifying payment of capital
Minutes : The trustees have considered the amount of payments, applications and distributions
made during the income year ended **Date of year end** to, or for the benefit of:
**List names of beneficiaries**
and confirm and ratify the payments, applications and distributions so made and
charge the payments, applications and distributions to capital.
Subject : Charging payments during year to beneficiary’s current account
Minutes : The trustees have resolved that all payments made to, or on account of, **Name of
beneficiary** shall be debited to **Name of beneficiary** s current account.
Subject : Not distributing income - after due consideration. (Archive Jun 2020)
Minutes : Having considered the circumstances and having discussed the issues pertaining to
the beneficiaries it was resolved that no distributions of income out of the income
year ended **Date of year end** be made and that the entire income of that year be
accumulated and become part of capital.
Constitutional Issues
Subject : Amending the trust deed - replacing specific provisions
Minutes : It was resolved, pursuant to clause **Number of clause(s) with revocation and
substitution powers** of the trust deed of the Trust, to revoke clause **Number of
clause being revoked** of the trust deed and substitute the same with the
following:
**Set out the wording of the substitute clause**
Subject : Amending the trust deed - changing specific provisions
Minutes : It was resolved, pursuant to clause **Number of clause with amendment powers**
of the trust deed of the Trust, to amend clause **Number of clause being
amended** of the trust deed so that it reads as follows:
**Set out the wording of the amended clause**
Subject : Resettling some of the trust s assets (without novation of liabilities)
Minutes : The trustees, having satisfied themselves that to do so would be for the benefit of the
beneficiaries, resolved:
1. Pursuant to the power vested in the trustees by clause **Number of clause
with resettlement power** of the trust deed of the Trust, to resettle the assets of the
Trust set out in the schedule to the deed of resettlement presented to the trustees on
the trustees of **Name of the new trust** on the terms contained in the deed dated
**Date of deed** establishing the **Name of the new trust**.
2. To sign the deed of resettlement and do all such other things as may be
necessary to give effect to the resettlement.
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Subject : Resettling some of the trust s assets and novation of liabilities
Minutes : The trustees, having satisfied themselves that to do so would be for the benefit of the
beneficiaries, resolved:
1. Pursuant to the power vested in the trustees by clause **Number of clause with
resettlement power** of the trust deed of the Trust, to resettle the assets of the
Trust set out in the schedule to the deed of resettlement and novation presented to
the trustees on the trustees of **Name of the new trust** on the terms contained in
the deed dated **Date of deed** establishing the **Name of the new trust**,
subject to:
(a) the trustees of the **Name of the new trust** accepting, by way of novation,
the liabilities of the Trust set out in the schedule to the deed of resettlement and
novation, and
(b) the creditors consenting to the novation of liabilities.
2. To sign the deed of resettlement and novation and do all such other things as may
be necessary to give effect to the resettlement.
Subject : Exercising the power of advancement
Minutes : It was resolved pursuant to the powers in s 41 of the Trustee Act 1956 to make a
payment by way of advancement of capital to **Name of beneficiary**, and to sign a
deed of advancement for this purpose and do all such other things as may be
necessary to give effect to the advancement.
The trustees noted that they were satisfied that the payment was for the
**Maintenance/education/advancement/benefit see s 41** of **Name of
beneficiary** and that the payment did not exceed one-half of the beneficiary s
presumptive share of the capital.
Subject : Appointment of new trustee - where trustees do not hold power of appointment
Minutes : Having received and considered a deed of appointment and retirement of trustees
whereby the **Name of appointor of trustees** has appointed **Name of new
trustee** as a new trustee of the Trust in place of **Name of retiring trustee** and
having been asked to sign the deed of appointment and retirement of trustees, it was
resolved to sign the deed of appointment and retirement of trustees.
Subject : Appointment of new trustee - trustees hold power of appointment
Minutes : It was resolved, in exercise of the power vested in the trustees to appoint new
trustees by clause **Number of clause with power of appointment** of the trust
deed of the Trust, that **Name of new trustee** be appointed as a new trustee in
place of **Name of retiring trustee** and to sign a deed of appointment and
retirement of trustees for that purpose.
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Subject : Appointment of additional trustee - trustees do not hold power of appointment
Minutes : Having received and considered a deed of appointment of trustee whereby **Name
of appointor** has appointed **Name of additional trustee** as an additional trustee
of the Trust and having been asked to sign the deed of appointment of additional
trustee, it was resolved to sign the deed of appointment of additional trustee.
Subject : Appointing an additional trustee - trustees hold power of appointment
Minutes : It was resolved, in exercise of the power vested in the trustees to appoint new or
additional trustees by clause **Number of clause with power of appointment** of
the trust deed of the Trust, to appoint **Name of additional trustee** as an
additional trustee of the Trust and sign a deed of appointment of additional trustee
for that purpose.
Subject : Appointment of a property manager single property
Minutes : It was noted that **Name of property manager** has been appointed as the
manager of the property at **Address of property**. The terms of the appointment
are recorded in a Property Management Agreement dated **Date of agreement**.
Subject : Appointment of a property manager multiple properties
Minutes : It was noted that **Name of property manager** has been appointed as the manager
of the properties at:
**List addresses of properties**
The terms of the appointment are recorded in a Property Management Agreement
dated **Date of agreement**.
Subject : Death of trustee no appointment of new trustee one property
Minutes : It was noted that **Name of deceased trustee** has died. The surviving trustees have
signed the Authority and Instruction form for the transmission of the Trust property at
**Address of property**. The certificate of title showing the transmission to the
surviving trustees is attached to this minute.
Subject : Death of trustee no appointment of new trustee multiple properties
Minutes : It was noted that **Name of deceased trustee** has died. The surviving trustees have
signed the Authority and Instruction form for the transmission of the Trust properties
at:
**List addresses of properties**
The certificates of title showing the transmission to the surviving trustees are
attached to this minute.
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Subject : Death of trustee appointment of new trustee one property
Minutes : It was noted that **Name of deceased trustee** has died and **Name of new
trustee** has been appointed as a new trustee. The surviving trustees have signed
the Authority and Instruction form for the transmission of the Trust property at
**Address of property** to the surviving trustees and the new trustee. The
certificate of title showing the transmission of the surviving and new trustees is
attached to this minute.
Subject : Death of trustee appointment of new trustee multiple properties
Minutes : It was noted that **Name of deceased trustee** has died and **Name of new
trustee** has been appointed as a new trustee. The surviving trustees have signed
the Authority and Instruction form for the transmission of the trust properties at:
**List addresses of properties**
to the surviving trustees and the new trustee. The certificates of title showing the
transmission to the surviving and new trustees are attached to this minute.
Subject : Removal of trustee pursuant to an enduring power of attorney
Minutes : It was noted that **Name of trustee** who has the power of appointment and
removal of trustees has been removed as a trustee by the trustee s property attorney
**Name of attorney** pursuant to an enduring power of attorney dated **Date of
EPA**.
Subject : Renouncement of gift
Minutes : It was noted that the trustees have renounced the gift of **Describe gift** that
**Name of donor** wished to gift to the trustees because **Reason, eg the gift was
onerous**.
Subject : Noting appointment of new beneficiary
Minutes : It was noted that the trustees had received a deed of appointment of new
beneficiaries from **Name(s) of person(s) with power to appoint beneficiaries** and
that pursuant to the deed, **Name of new beneficiary** had become a beneficiary of
the Trust.
Subject : Noting the removal of a beneficiary
Minutes : It was noted that the trustees had received a deed of removal of beneficiaries from
**Name(s) of person(s) with power to remove beneficiaries** and that pursuant to
that deed **Name of removed beneficiary** had been removed as a beneficiary of
the trust.
Subject : Bringing forward the vesting day
Minutes : It was resolved pursuant to the power vested in the trustees by clause **Number of
clause permitting the bringing forward of the vesting day** of the trust deed of the
Trust to bring forward the vesting day of the Trust to **Date of new vesting day**
and sign a deed giving effect to this resolution.
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Subject : Winding up the trust
Minutes : It was resolved to wind up the Trust with effect from **Date of winding up** and
sign a deed of distribution and winding up for that purpose.
Subject : Noting appointment of new trustee (Archive Jun 2020)
Minutes : It was noted that **name of appointor of trustees** had appointed **name of new
trustee** as a new trustee in place of **name of retiring trustee** and that the
trustees had been asked to execute the deed of appointment and retirement of
trustees. It was resolved that the deed of appointment and retirement of trustees be
executed.
Subject : Noting appointment of additional trustee. (Archive Jun 2020)
Minutes : It was noted that **name of appointor** had appointed **name of additional
trustee** and that the trustees had been asked to execute the deed of appointment.
It was resolved that the deed of appointment be executed.
Subject : Executing the deed of distribution and winding up. (Archive Jun 2020)
Minutes : It was resolved that the trustees enter into a deed of distribution and winding up.
Miscellaneous
Subject : Guaranteeing beneficiary obligations with security
Minutes : It was resolved to:
1. Guarantee the indebtedness of **Name(s) of beneficiary(ies)** to **Name of
lender** up to a limit of $**Maximum amount** guaranteed.
2. Secure such guarantee by way of mortgage over **Details of property**.
3. Sign the following documents presented to the trustees for that purpose: (a)
guarantee and indemnity in favour of **Name of lender**, and (b) memorandum
of mortgage in favour of **Name of lender**.
Subject : Guaranteeing beneficiary obligations without security
Minutes : It was resolved to guarantee the indebtedness of **Name(s) of beneficiary(ies)** to
**Name of lender** up to a limit of $**Maximum amount** guaranteed and sign the
deed of guarantee and indemnity presented to the trustees for that purpose.
Subject : Ratification of past activities
Minutes : It was resolved that the following be confirmed and ratified:
**Set out details of decisions/actions being ratified**
22 wolterskluwer.co.nz/cch-companies/
Subject : Conflicts of interest
Minutes : It was noted that **Name of interested trustee** was interested in the
subject-matter of the preceding minute(s) by virtue of **Set out details of
interest**.
It was further noted that notwithstanding such interest, **Name of interested trustee** was permitted
by clause **Number of clause in trust deed dealing with conflicts of interest** of the trust deed of the
Trust to be a party to the transaction(s) the subject of the preceding minute(s).