Post on 18-Dec-2015
C1-SBM C2-T&D C4-PME ICTC3-LRMDS
PLANNING FOR EBEISREGION-WIDE IMPLEMENTATION
July 5-8, 2010Ecotech, Cebu
BACKGROUND & RATIONALE
Pilot implementation of the EBEIS was done from Feb – May 2010. Report on Regional UIS Pilot Implementation reveals that pilot implementation / testing of the EBEIS in limited number of schools in 3 divisions is insufficient for regional testingRecommend region-wide implementation of the EBEIS for SY 2010-2011, in preparation for and in lieu of a national roll-out
OBJECTIVES & EXPECTED OUTPUTS
Define and apply requirements and operational guidelines in planning for the region-wide implementation of the EBEIS
Understanding of the organization and other institutional support requirements for implementing the EBEIS
Agree on the implementation approach and strategies
Regional implementation approach and strategy
OBJECTIVES & EXPECTED OUTPUTS
Draft the EBEIS Regional Implementation PlanDraft EBEIS Regional Implementation Plan for endorsement to Regional Management
PROGRAM DESIGN & SCHEDULE
Group A – TSNA Group B – SBM Location
PM
1:00 – 3:00 Session 1: TSNA Self-Assessment & Consolidation Database
Session 1: Data Preparation – Structures & Coding
Group A : 8th Floor
Group B: 3rd Floor 3:00 – 5:00 WS Activity 1:
TSNA Spreadsheet WS Activity 1: Data review & clean up
May 25 - Tuesday
PROGRAM DESIGN & SCHEDULE Time Activity
PM1:00 – 2:00 Opening Ceremonies
Workshop Design & Objectives
2:00 – 5:00 Session 1: Guidelines for Operation EBEIS Guidelines for Operation
Validation & Finalization of Operational Guidelines & Organizational Perspective
July 5- Monday
PROGRAM DESIGN & SCHEDULE Time Activity
AM8:30 – 9:00 Opening Ceremonies
9:00 – 12:00 Session 2: Implementation Strategy Determining Implementation Approaches & Strategies
Presentation of Region Implementation Approach 12:00 – 1:00 Lunch Break
1:00 – 5:00 Session 3: Regional Implementation Plan Guidelines for Implementation Plan Activity Planning & Timing of Outputs and Deliverables
July 6 Tuesday
PROGRAM DESIGN & SCHEDULE Time Activity
AM8:30 – 9:00 Opening Ceremonies
9:00 – 12:00 Activity Planning continued…
12:00 – 1:00 Lunch Break
1:00 – 5:00 Presentation & discussion of Activity PlansAdjustment and Costing
8:30 – 12:00 Presentation of Implementation PlansAdjustment of PlansNext StepsClosing
July 7 Wednesday
July 8 Thursday
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PROPOSED ORGANIZATIONAL STRUCTURE
EBEIS Manager(OPS)
System Mgmt & Review Group
• Research Statistics Division
• PPRD
User Support Group
Help Desk Support
Field Support Group
(PPRD, DPU)
System Admin. Group
• DBMU• ICTU
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FIELD SUPPORT GROUP
EBEIS Regional Coordinator
(PPRD)
EBEIS Regional System Administrator
EBEIS User Support • Division Plng• Division ICT Coord.
SYSTEM MGMT AND REVIEW GROUP
Headed by the Research & Statistics Division (RSD) with regional representatives from the Policy Research & Planning DivisionConducts periodic monitoring and evaluation of system performance and recommends adjustments and/or enhancements to ensure continuing delivery of information service to EBEIS clients Assesses emerging system requirements and prepares detailed specifications for system revision and/or enhancements
SYSTEM MGMT. & REVIEW GROUP
Undertake required system revisions and enhancements and update system manuals whenever necessaryRecommend policies related to the continuing maintenance of the system Prepare budgetary plans for resources needed to continuously maintain and operate the system
SYSTEM ADMIN. GROUPManage and maintain the day-to-day operation of EBEIS infrastructure (servers, software and communications)Conduct regular monitoring and assessment of system performance and identify current and future requirements to ensure high system availability and efficiency Undertake preventive maintenance of infrastructure components
SYSTEM ADMIN. GROUP
Liaise with service providers and suppliers to ensure continuity of service and maintenance of infrastructure Communicate scheduled and or emergency system downtimes to field users Troubleshoot technical problems and provide assistance to the User Support Group on technical issues beyond USG’s control and knowledge
USER SUPPORT GROUP
Provide front-line support to field users (e.g. schools, public, etc)Provide training on the use of the systemCoordinate with the System Admin Group on technical issues and problems encountered and monitor the resolution of theseCollect feedback, comments and recommendations from the field and report these to the Regional EBEIS Coordinator