BIMand PublicProcurement –Insights from TheNetherlands

Dr.Evelien Bruggeman

2017AnnualConferenceof the EuropeanSocietyof Construction LawUniversityof FribourgSwitzerland

BIMandpublicprocurement– InsightsfromTheNetherlands

EvelienBruggeman

Outline ofmy presentation

§ Anoverview ofprocurement law inTheNetherlands

§ Threeexamples ofBIMinTheNetherlands

§ Threeaspects ofthe procurement process and BIM§ thespecificationsofthetender:thetenderdocumentsandrequirements§ theuseofcriteriaforselectiontofindasuitabletenderer§ theawardcriteriaasameanstofindthebestbidregardingBIM

§ Conclusions and final remarks

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ProcurementlawinTheNetherlands

§Directive2014/24/EU

§ Procurement Act2016- Aanbestedingswet2016

§ Proportionality Guide2016– GidsProportionaliteit2016Bilateral guide,regulations,‘comply orexplain’

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ThreeexamplesofBIMinTheNetherlands

§NationalRoadandWaterwaysAuthority,Rijkswaterstaatthefrontrunner

§ TheProvinceofGelderlandafollower

§ CentralGovernmentRealEstateAgency,RijksvastgoedbedrijfintheearlystagesofprocuringandusingBIM

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Thelock programme

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SluisEefdeenBeatrixsluis

Rijnlandroute

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TraverseDieren

#RoadshowEvelien 7

Thespecificationsofthetender:threesubjects§ Specifications:

practicalandlegalaspectsofthetenderprocessandthetechnicalspecificationsfortheproject

§ EmployersInformationRequirement(EIR),orInformatie LeveringSpecificatie (ILS)

§ ContractdocumentsorcontractualclausesregardingBIM

§ TheuseofBIMdataroomoraBIMmodel

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Employers InformationRequirement (EIR)

§ Programme ofRequirements for the digitaldemandsThecore ofthe informationdemands

§ Technical,process orprojectmanagement,and commercialrequirements

§ Formsofthe EIR(Rijkswaterstaat,Rijksvastgoedbedrijf)

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Contractdocuments and contractual clauses§ Extraobligations for the contractor

§ DeliveryofaBIMmodelorBIMdata§ Another working method orprocess

§ Contractual implications ofthe use ofBIM

§ Content:ownershiporuserrightsregardingthemodel,penaltyclausesforlateorincompletedatadropsetc.

§ Form:other contractdocuments inthe formofappendices,protocols,executionplans ornewclauses inexisting contracts

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ABIMdataroomorBIMmodel§ BIMmodel(s)aspartofthe procurement documents ortenderspecifications§ Wishes,sketches,impressions,preliminiarydesigns,alternativesolutionsetc.

§ BIMdataroomRijkswaterstaat§ Models§ Other digitalinformation(location,supply routes,soil orsurface etc.)§ Based ontheir OTL

§ Two problems:§ amount ofinformation§ hierachy ofthe information

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BIMand the tenderspecifications

§ Principle oftransparancy

§ Principle ofproportionality (art.1.10Aw)

Regulation 3.9AProportionality Guide(allocation fo risks)Regulation 3.9BProportionalityGuide(contractual clauses)Regulation3.9CProportionalityGuide(deviationofcontractmodels)Regulation3.9.1ProportionalityGuide(transferofintellectualpropertyrights)

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TenderspecificationsandBIM:conclusions

BIMcanbringnewchallengesintheprocurementphase,suchas

§ theneedforacontractingauthoritytothoroughlyassesshowitanticipatesusingBIMandwhatdatait(really)needs

§ theoverloadofinformationinBIMmodelsandadataroomaspartofthetenderprocedure,causingproblemsoftransparencyandhierarchyofinformation

§ thenecessitytochangestandardcontractualclauses

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Criteriafor selection

§Grounds for exclusion

§ Suitability requirements

#RoadshowEvelien 14

Criteriafor selection:grounds for exclusion

§ art.2.87lid1subgAw:exclusiongroundforpastperformancesignificantorpersistentdeficiencies intheperformanceofanysubstantiverequirementunderapriorcontract

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Criteriafor selection:the suitability requirements

§ Limitativeenumerationinart.2.90Aw.leveloftechnicalcompetenceorprofessionalaptitude

§ RelevantsubjectsforBIM:§ referenceworks:essentialaspectoftheworkoracorecompetence

§ certificationandeducation:personnelandtechnicalresources

§ theuseofperformanceindicators

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CriteriaforselectionandBIM:conclusions

§NotyetusedinTheNetherlands...BUT

§ IncreasingimportanceofBIMfortheprocurementprocess

§Offersgreatpotentialtofindasuitabletenderer

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Awardcriteria:theBIMExecutionPlan

§ TheUKBIMExecution Plan(preand postBEP)practice

§ TheDutchExecution Planmodel(Uitvoeringsplan)theory

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Theexecutionplanasapartoftheawardphase:conclusions

§Not yetusedinTheNetherlands

§Gainingmomentumduetoincreasinguseand importance ofBIM

§ ExecutionPlanmodelavailable

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Conclusions

§ Thesituation inTheNetherlands

§ Threeaspects ofprocurement§ Specification ofthe BIMrequirements§ Criteriafor selection§ Awardcriteriaand the BIMExecution Plan

§ Thefuture ofBIMinprocurement…

#RoadshowEvelien 20

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§ Twitter:@EMBruggeman§ E-mail:embruggeman@ibr.nl