Beth AutenReference and Liaison Librarian

Health Science Center Libraries, University of Florida

Co-Authors: Paula King, Linda Butson, Hannah Norton, Michele R. Tennant, Mike Conlon, VIVO Collaboration

Sustaining Networks of Researchers:

Experiences of the VIVO Collaboration at the University of Florida and The Scripps Research

Institute

What is VIVO?

History of VIVO

• Originated at Cornell University

• Being expanded for national use through a $12.2 million NIH grant

• Seven founding members of VIVO Collaboration – Cornell University, University of Florida, Weill Cornell Medical College, Indiana University, Washington University in St. Louis School of Medicine, The Scripps Research Institute, Ponce School of Medicine

A VIVO profile will allow researchers to:

Publish the URL or link the profile to other applications.Publish the URL or link the profile to other applications.

Who can use VIVO?

…and many more!

How does VIVO work?

Why involve libraries and librarians?

The Scale of the Project

Sustaining the Collaboration: Lines of Communication

Communication at our institutions

• Regularly scheduled team meetings, as well as all-UF team meetings

• Email notification of updates and requests for testing and feedback

• Local VIVO wiki with weekly goals and other information

• Feedback and questions from outreach visits captured via Survey Monkey

• Communication with the rest of campus via in-person visits to departments, marketing and promotional materials, and other media (LibGuide, etc.)

The Scripps Research Institute The University of Florida

• Three VIVO team members on library staff meet as needed

• Email notification of updates and requests for testing and feedback among librarians, IT Services, VIVO PI

• Communication with end users via TSRI online newsletter announcement of grant, presentation to Library Advisory Committee, national Evaluation Team site visit for usability testing with faculty

Progress at our institutions

The Scripps Research Institute The University of Florida

•VIVO profiles for all UF faculty and most staff – over 14,000 in all!

•Over 8,200 publications and 15,000 grants incorporated in profiles, automated ingest from PubMed and some other data sources

•Presentations about VIVO to faculty and students across the health and basic sciences

•Ongoing VIVO training for librarians and library staff not on the VIVO team

•VIVO profiles for all 200 TSRI faculty, 26 core facilities staff, 15 scientific departments, 11 centers & programs, 16 research core facilities

•Nearly 100 publications and three dozen grants entered for a single showcase department, pending national release of data harvesters

•VIVO educational data exported for re-use by IT Services in the redesign of TSRI’s institutional website

Planning Ahead

The future of VIVO

The Scripps Research Institute The University of Florida

• Presentations about VIVO to Liberal Arts, Education, Law, Journalism, Business, and Construction.

• Presentation to Faculty Senate

• Marketing posters distributed campus-wide

• Training for self-editing and webpage development

• Linkage between VIVO and UF’s Institutional Repository created

• Automated ingest for publications (PubMed) and grants (NIH Reporter)

• Daily data exchange between VIVO and IT Services faculty profile database

• TSRI institutional rollout with presentations to all departments (dependent upon national VIVO release of faceted searching and PubMed harvester)

The grant period and beyond

The University of Florida

Questions:• Who owns?• Who maintains?• Who funds?

Beyond the Health Science Center• Make VIVO usable and useful

for the rest of campus

VIVO as an information resource• Support like other library resources• Promote to new faculty, post-docs,

and others• Creation of new position:

“Data Steward”

The Scripps Research Institute

Question:• VIVO profiles & IT profiles – how

will the systems co-exist?

Beyond the faculty• Expand to include postdoctoral

fellows & graduate students

VIVO as an information resource• TSRI as a vibrant node on the

national VIVO network• Promote to new hires• Leverage & extend VIVO search

capabilities to library collections & resources

How can you become involved?

• Visit VIVOweb.org to request a demo, receive more information on the project, upcoming releases, and project downloads.

• Join us on Facebook at: http://www.facebook.com/VIVOCollaboration

• Find out how your institution can participate: http://vivoweb.org/participate

What is VIVO?