1

Atlas Financials Upgrade

RBEC OM workshop

Part 2

13 October 2008

Atlas Purchasing and Payables 9.0Atlas Purchasing and Payables 9.0

• Vendor Maintenance User Interface has changed• IBAN functionality has been enhanced in 9.0• Enhancement to Receipts at the distribution level

– One can now specify receipt quantity at distribution level– Enhancement to integration with Assets facilitating IPSAS compliance– Possible to identify PO lines where receiving is optional or not required

• Budget check from PO and Voucher Approval Pages• Voucher Entry component redesigned to include Copy down

distribution, summary pages providing audit trail information and a new error page

• Voucher Mass Maintenance can be used to modify a selected set of multiple vouchers at once, increasing productivity

2

8.4 – Vendor Information8.4 – Vendor Information

9.0 Vendor Information9.0 Vendor Information

• Menu labels changed and information in collapsible sections

4

8.4 Vendor Information - Location8.4 Vendor Information - Location

9.0 Vendor Information - Location9.0 Vendor Information - Location

9.0 IBAN Configuration9.0 IBAN Configuration

8.4 IBAN Data Entry8.4 IBAN Data Entry

9.0 IBAN Data Entry9.0 IBAN Data Entry

New in 9.0 – User-defined Vendor FieldsNew in 9.0 – User-defined Vendor Fields

New in 9.0 – Vendor Summary PageNew in 9.0 – Vendor Summary Page

11

PO: Receiving required field in 8.4 PO: Receiving required field in 8.4

PO: Receiving Required field in 9.0PO: Receiving Required field in 9.0

9.0 - Budget Check from Approval Page9.0 - Budget Check from Approval Page

Atlas Asset Management 9.0Atlas Asset Management 9.0

• Close Reversal and Repost process – Allows entry of corrections in Asset Management after the close process has run

and provides the ability to repost to the ledger– Eliminates the need to manually enter journal entries to correct fixed asset posting

errors

• Split Fund Functionality– Sourcing of amount only lines by amount and not quantity– System can be configured at business unit level to automatically prevent ‘amount

only’ line items from being received

• Online Inquiry/Reporting Enhancements• Asset Management will be re-implemented with IPSAS

– Depreciation– Tangible and Intangible Assets will be taken into consideration– Business processes for transfer and retirement of assets may also change

15

8.4 Basic Add Navigation8.4 Basic Add Navigation

Navigation to Basic Add in 9.0Navigation to Basic Add in 9.0

Asset Type: new 9.0 Required Field on Asset Type: new 9.0 Required Field on Basic AddBasic Add

8.4 Navigation to Cost Adjustment & 8.4 Navigation to Cost Adjustment & TransfersTransfers

9.0 Navigation to Cost Adjustment & 9.0 Navigation to Cost Adjustment & TransfersTransfers

8.4 Retire and Reinstate8.4 Retire and Reinstate

9.0 Retire and Reinstate9.0 Retire and Reinstate

8.4 Review Cost8.4 Review Cost

9.0 Review Cost9.0 Review Cost

New AM page in 9.0New AM page in 9.0

Retirement page in 8.4Retirement page in 8.4

Retirement page in 9.0Retirement page in 9.0

28

Atlas Accounts Receivable 9.0

Accounts Receivable 9.0Accounts Receivable 9.0

• Pending Items - Accounting Entries page– Project data now part of COA accounting entries– Need to enter PCBU first – Re-enabled chartfield inheritance for second line

• Customer Account – No longer called ‘Collections’ - Navigation now is:

Accounts Receivable ->Customer Accounts -> Item Information -> View/Update Item Details

• Cash Control Accounting entries GLJE’d separately from Direct Journal Deposits

• Pending Item/Apply Payment ‘Group Action’– Create (AR Specialist – FIN_TREAS)– Approve (Manager Level 1 , 2, Senior Manager or Manager Level 3)

For the Future (UNDP):• Contracts Module

– Will provide ability to better manage revenue– Full integration with Billing and AR

Apr 21, 2023

29

8.4 Pending Items – Pending Item 18.4 Pending Items – Pending Item 1

• Project Link available

30

8.4 Pending Items – Accounting Entries8.4 Pending Items – Accounting Entries

• PCBU/Prj ID/Activity not part of COA

31

9.0 Pending Items – Pending Item9.0 Pending Items – Pending Item

• Project Link Disabled

32

9.0 Pending Items – Accounting Entries9.0 Pending Items – Accounting Entries

• PCBU/Proj ID/Activity now part of COA

33

8.4 Customer Collections8.4 Customer Collections

9.0 Customer Accounts9.0 Customer Accounts

• New Navigation: Accounts Receivable ->Customer Accounts -> Item Information -> View/Update Item Details

35

8.4 Group Action8.4 Group Action

• Group Action Box was available to all users

36

9.0 Group Action Page 9.0 Group Action Page

• Group Action Page for general user profile (pending items can be entered by ATLAS users with General User Profile)

37

9.0 Group Action Page9.0 Group Action Page• Group Action Page for Manager Level 1, 2 and Senior (or Manager

Level 3)• Set at the user preference level

38