Post on 23-Jan-2021
Ask the Experts: HR PeopleSoft December 17, 2020
We are recording this session.
Topics• Timeline Review• New Concepts
• Position Management• Preauthorization• Attachments required
• Terms, Resignations, Retirements, Preauthorizations
• Training and Resources• How to Get Help
Timeline• 12/18: Norman Time Entry PPE 12/18• 12/19: HSC Time Entry PPE 12/19• 12/23 (12pm)-12/29: Old system unavailable• 12/23: Payday – Norman Monthly• 12/30: PPP spreadsheet deadline at HSC• 12/30: New system available• 12/31: Payday – Biweekly• 1/4 (12pm): ePAF approval deadline - HSC & Norman Biweekly
• Time entry?• 1/12 (12pm): ePAF approval deadline - Norman Monthly• 1/15: Biweekly Payday• 1/29: Payday for Norman Monthly
Employee Self-Service• Not available 12pm, 12/23-12/29• Download paycheck statements now if needed• All paycheck statements will be available in new system 12/30
What is position management?• Review the training
Definitions• Position Control: authority to make personnel action
(refill, new positions, etc.) = Preauthorization process• Position Management: HR PeopleSoft module that
connects job attributes to position numbers
Components
Company (Paid from Norman or HSC)1
Job Code2
Department3
Reports To4
Standard Working Hours
Position Funding Commitments6
Position
Each instance
of a Positionmust have
the followingelements:
Position Amount/Budgeted Amount7
Attributes attached to PositionsPosition Components
5
What is the new preauthorization form?• Freeze form is retiring for staff positions• Combines freeze form, job description, and ePAF• Transition period
When are attachments required?• Preauthorization• Some Add Pays• Resignations, Retirements, & Terminations• Optional on all forms
What is new with Termination, Resignation, & Retirement Actions?• Terminations/Resignations: Involuntary vs. Voluntary• Documents required for many actions• Resignation and retirement letters required• Termination notices required• For Norman, new way to show rehire status
https://ou.edu/CompassProject
• A web site with information about the project is available at: ou.edu/compassproject
• Questions can be sent to compassquestions@ou.edu.
More Information