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CEO Review Committee Agenda - 12 October 2015
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AGENDA
FOR CEO REVIEW COMMITTEE MEETING TO BE HELD ON
12 OCTOBER 2015 AT AT THE CONCLUSION OF THE STRATEGIC AND
INTERNATIONAL PARTNERSHIPS SUB COMMITTEE
IN COMMITTEE ROOMS, 12 JAMES STREET, SALISBURY
MEMBERS
Mayor G Aldridge
Cr D Balaza
Cr L Caruso
Cr D Pilkington
Cr D Proleta
Cr J Woodman
Cr B Vermeer (Deputy Chairman)
REQUIRED STAFF
Chief Executive Officer, Mr J Harry
Manager People and Culture, Ms G Page
APOLOGIES
An apology has been received from Mayor G Aldridge and Cr J Woodman.
LEAVE OF ABSENCE
PRESENTATION OF MINUTES
Presentation of the Minutes of the CEO Review Committee Meeting held on 07
July 2015.
Presentation of the Minutes of the Confidential CEO Review Committee Meeting
held on 07 July 2015.
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CEO Review Committee Agenda - 12 October 2015
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REPORTS
Administration
8.0.1 CEO Key Performance Indicators Status Update ................................................... 9
CLOSE
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MINUTES OF CEO REVIEW COMMITTEE MEETING HELD IN COMMITTEE
ROOMS, 12 JAMES STREET, SALISBURY ON
7 JULY 2015
MEMBERS PRESENT
Mayor G Aldridge (Chairman)
Cr D Balaza
Cr S Reardon (Proxy for Cr L Caruso)
Cr R Zahra (Proxy for Cr Proleta)
Cr J Woodman
Cr B Vermeer (Deputy Chairman)
OBSERVERS
STAFF
Chief Executive Officer, Mr J Harry
Manager People and Culture, Ms G Page
Andrew Reed, Hender Consulting
(left the meeting at 8:41 pm)
Bernie Dyer, Hender Consulting
(left the meeting at 8:41 pm)
The meeting commenced at 8:10 pm.
The Chairman welcomed the members, staff and the gallery to the meeting.
APOLOGIES
Apologies were received from Cr L Caruso, Cr D Proleta and Cr D Pilkington
LEAVE OF ABSENCE
Nil.
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PRESENTATION OF MINUTES
Moved Cr B Vermeer
Seconded Cr D Balaza
The Minutes of the CEO Review Committee Meeting held on 09 June
2015, be taken and read as confirmed.
CARRIED
REPORTS
CONFIDENTIAL ITEMS
8.2.1 CEO Performance Review 2015
Moved Cr B Vermeer
Seconded Cr D Balaza
It is recommended to Council that:
1. Pursuant to Section 90(2) and (3)(a) of the Local Government Act
1999, the principle that the meeting should be conducted in a place
open to the public has been outweighed in relation to this matter
because:
- it relates to information the disclosure of which would involve the
unreasonable disclosure of information concerning the personal
affairs of any person (living or dead).
2. In weighing up the factors related to disclosure,
- disclosure of this matter to the public would demonstrate
accountability and transparency of the Council's operations
- Non-disclosure would protect information related to the
assessment of performance of the Chief Executive Officer for the
2014/15 review period.
On that basis the public's interest is best served by not disclosing
the CEO Performance Review 2015 item and discussion at this
point in time.
3. Pursuant to Section 90(2) of the Local Government Act 1999 it is
recommended the Council orders that all members of the public,
except for the Chief Executive Officer, Manager People and
Culture, Andrew Reed and Bernie Dyer from Hender Consulting,
be excluded from attendance at the meeting for this Agenda Item.
CARRIED
The meeting moved into confidence at 8:12 pm.
The meeting moved out of confidence at 8:20 pm.
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8.2.2 Annual Review of CEO Total Employment Cost (TEC) Package
2015
Moved Cr B Vermeer
Seconded Cr D Balaza
It is recommended to Council that:
1. Pursuant to Section 90(2) and (3)(a) of the Local Government Act
1999, the principle that the meeting should be conducted in a place
open to the public has been outweighed in relation to this matter
because:
- it relates to information the disclosure of which would involve the
unreasonable disclosure of information concerning the personal
affairs of any person (living or dead).
2. In weighing up the factors related to disclosure,
- disclosure of this matter to the public would demonstrate
accountability and transparency of the Council's operations
- non-disclosure would protect information related to the
employment terms of the Chief Executive Officer
On that basis the public's interest is best served by not disclosing
the Annual Review of CEO Total Employment Cost (TEC)
Package 2015 item and discussion at this point in time.
3. Pursuant to Section 90(2) of the Local Government Act 1999 it is
recommended the Council orders that all members of the public,
except for the Chief Executive Officer, Manager People and
Culture, Andrew Reed and Bernie Dyer from Hender Consulting,
be excluded from attendance at the meeting for this Agenda Item.
CARRIED
The meeting moved into confidence at 8:20 pm.
8.2.2 Annual Review of CEO Total Employment Cost (TEC) Package
2015
The CEO left the meeting at 8:20 pm.
The CEO returned to the meeting at 8:38 pm.
Moved Cr B Vermeer
Seconded Cr D Balaza
1. The information be received.
2. In accordance with Clause 13 of the Employment Agreement and
the delegation of authority granted by Council to the CEO Review
Committee, an amendment to the CEO Total Employment Cost
(TEC) Package be made, with that amendment being an increase to
$320,000 to apply from the 2015 anniversary of the CEO
Commencement Date.
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3. Pursuant to Section 91(7) of the Local Government Act 1999, it is
recommended that the Report, attachments, presentation and
discussion, for this item will remain confidential and not available
for public inspection until the conclusion of the current CEO
employment contract (May 2016).
4. Pursuant to Section 91(9)(c) of the Local Government Act 1999,
the power to revoke the order under Section 91(7)(a)&(b) prior to
any review or as a result of any review is delegated to the Chief
Executive Officer.
CARRIED
UNANIMOUSLY
The meeting moved out of confidence at 8:41 pm.
Mr A Reed and Ms Bernie Dyer from Hender Consulting left the meeting at 8:41 pm and did not
return.
8.2.3 CEO Employment Agreement
Moved Cr B Vermeer
Seconded Cr D Balaza
It is recommended to Council that:
1. Pursuant to Section 90(2) and (3)(a) of the Local Government Act
1999, the principle that the meeting should be conducted in a place
open to the public has been outweighed in relation to this matter
because:
- it relates to information the disclosure of which would involve the
unreasonable disclosure of information concerning the personal
affairs of any person (living or dead).
2. In weighing up the factors related to disclosure,
- disclosure of this matter to the public would demonstrate
accountability and transparency of the Council's operations
- Non-disclosure would protect information related to the
employment terms of the Chief Executive Officer.
On that basis the public's interest is best served by not disclosing
the CEO Employment Agreement item and discussion at this point
in time.
3. Pursuant to Section 90(2) of the Local Government Act 1999 it is
recommended the Council orders that all members of the public,
except for the Chief Executive Officer and Manager People and
Culture be excluded from attendance at the meeting for this
Agenda Item.
CARRIED
The meeting moved into confidence at 8:41 pm.
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The meeting moved out of confidence at 8:44 pm.
The meeting closed at 8:44 pm.
CHAIRMAN…………………………………….
DATE…………………………………………….
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.0.1
ITEM 8.0.1
CEO REVIEW COMMITTEE
DATE 12 October 2015
HEADING CEO Key Performance Indicators Status Update
AUTHOR Gail Page, Manager People and Culture, Business Excellence
CITY PLAN LINKS 4.1 To have a workforce that is planned, dynamic and skilled that
enables the organisation to achieve excellence
4.5 To apply business and resource management that enables
excellent service delivery and financial sustainability
SUMMARY This report presents a status update on progress towards
achievement of endorsed Key Performance Indicators for the Chief
Executive Officer for the 2015/16 performance review period.
RECOMMENDATION
1. Information be received and progress towards achievement of endorsed 2015/16 Key
Performance Indicators noted.
ATTACHMENTS
This document should be read in conjunction with the following attachments:
1. Status Update - October 2015
BACKGROUND
1.1 The CEO Employment Agreement provides that the CEO will undergo a
performance review in accordance with the Personal Evaluation System in May
each year for the Term of the Agreement.
1.2 In June 2015, the CEO Review Committee agreed the Personal Evaluation System
to apply to the CEO for the 2015/2016 review period, comprising Key
Performance Indicators and the Performance Appraisal Survey (as per attachments
to item 8.1.1., CEO Review Committee Meeting, 09/06/2015), with the addition
of a process for reporting outcomes achieved by Departments.
1.3 In addition, the CEO Review Committee agreed as part of the Personal Evaluation
System, Key Performance Indicators be formally rated by the CEO Review
Committee at the end of the review period, with an overall performance rating
applied, based on the results of the Performance Appraisal Survey and
achievement of KPIs.
1.4 In accordance with past practice, a status update on Key Performance Indicators is
provided on a quarterly basis. This report provides the first status update for
2015/2016.
ITEM 8.0.1
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2. CONSULTATION / COMMUNICATION
2.1 Internal
2.1.1 The Executive team have been consulted and provided input to the Key
Performance Indicators status update.
3. REPORT
3.1 Attachment 1 to this report sets out the agreed KPIs for the 2015/16 performance
review period and provides a brief report in relation to each item, where
applicable. This attachment, together with any other matters members of the
Committee wish to raise should form the basis of discussion at the meeting.
3.2 With reference to the additional requirement in Section 1.2 of this report (“with
the addition of a process for reporting outcomes achieved by Departments”), the
CEO will report on the other initiatives across the organisation in the Performance
Review report following each quarter review of finances by Council. This will
occur in the next quarterly CEO Performance Review report. The intent of this
approach is to provide a reporting basis which is consistent and aligned with the
periodic review of the Councils overall performance.
4. CONCLUSION / PROPOSAL
4.1 The next consideration of Key Performance Indicators achievement and reporting
of outcomes achieved by Departments will occur following the end of Financial
Year Quarter 2 (December 2015).
CO-ORDINATION
Officer:
Date:
8.0.1 Status Update - October 2015
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