Agenda of CEO Review Committee - 12 October 2015 · Performance Indicators and the Performance...

City of Salisbury

CEO Review Committee Agenda - 12 October 2015

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AGENDA

FOR CEO REVIEW COMMITTEE MEETING TO BE HELD ON

12 OCTOBER 2015 AT AT THE CONCLUSION OF THE STRATEGIC AND

INTERNATIONAL PARTNERSHIPS SUB COMMITTEE

IN COMMITTEE ROOMS, 12 JAMES STREET, SALISBURY

MEMBERS

Mayor G Aldridge

Cr D Balaza

Cr L Caruso

Cr D Pilkington

Cr D Proleta

Cr J Woodman

Cr B Vermeer (Deputy Chairman)

REQUIRED STAFF

Chief Executive Officer, Mr J Harry

Manager People and Culture, Ms G Page

APOLOGIES

An apology has been received from Mayor G Aldridge and Cr J Woodman.

LEAVE OF ABSENCE

PRESENTATION OF MINUTES

Presentation of the Minutes of the CEO Review Committee Meeting held on 07

July 2015.

Presentation of the Minutes of the Confidential CEO Review Committee Meeting

held on 07 July 2015.

City of Salisbury


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REPORTS

Administration

8.0.1 CEO Key Performance Indicators Status Update ................................................... 9

CLOSE

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MINUTES OF CEO REVIEW COMMITTEE MEETING HELD IN COMMITTEE

ROOMS, 12 JAMES STREET, SALISBURY ON

7 JULY 2015

MEMBERS PRESENT

Mayor G Aldridge (Chairman)

Cr D Balaza

Cr S Reardon (Proxy for Cr L Caruso)

Cr R Zahra (Proxy for Cr Proleta)

Cr J Woodman

Cr B Vermeer (Deputy Chairman)

OBSERVERS

STAFF

Chief Executive Officer, Mr J Harry

Manager People and Culture, Ms G Page

Andrew Reed, Hender Consulting

(left the meeting at 8:41 pm)

Bernie Dyer, Hender Consulting

(left the meeting at 8:41 pm)

The meeting commenced at 8:10 pm.

The Chairman welcomed the members, staff and the gallery to the meeting.

APOLOGIES

Apologies were received from Cr L Caruso, Cr D Proleta and Cr D Pilkington

LEAVE OF ABSENCE

Nil.

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PRESENTATION OF MINUTES

Moved Cr B Vermeer

Seconded Cr D Balaza

The Minutes of the CEO Review Committee Meeting held on 09 June

2015, be taken and read as confirmed.

CARRIED

REPORTS

CONFIDENTIAL ITEMS

8.2.1 CEO Performance Review 2015

Moved Cr B Vermeer


It is recommended to Council that:

1. Pursuant to Section 90(2) and (3)(a) of the Local Government Act

1999, the principle that the meeting should be conducted in a place

open to the public has been outweighed in relation to this matter

because:

- it relates to information the disclosure of which would involve the

unreasonable disclosure of information concerning the personal

affairs of any person (living or dead).

2. In weighing up the factors related to disclosure,

- disclosure of this matter to the public would demonstrate

accountability and transparency of the Council's operations

- Non-disclosure would protect information related to the

assessment of performance of the Chief Executive Officer for the

2014/15 review period.

On that basis the public's interest is best served by not disclosing

the CEO Performance Review 2015 item and discussion at this

point in time.

3. Pursuant to Section 90(2) of the Local Government Act 1999 it is

recommended the Council orders that all members of the public,

except for the Chief Executive Officer, Manager People and

Culture, Andrew Reed and Bernie Dyer from Hender Consulting,

be excluded from attendance at the meeting for this Agenda Item.

CARRIED

The meeting moved into confidence at 8:12 pm.

The meeting moved out of confidence at 8:20 pm.

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8.2.2 Annual Review of CEO Total Employment Cost (TEC) Package

2015

Moved Cr B Vermeer






because:







- non-disclosure would protect information related to the

employment terms of the Chief Executive Officer


the Annual Review of CEO Total Employment Cost (TEC)

Package 2015 item and discussion at this point in time.



except for the Chief Executive Officer, Manager People and

Culture, Andrew Reed and Bernie Dyer from Hender Consulting,

be excluded from attendance at the meeting for this Agenda Item.

CARRIED


8.2.2 Annual Review of CEO Total Employment Cost (TEC) Package

2015

The CEO left the meeting at 8:20 pm.

The CEO returned to the meeting at 8:38 pm.

Moved Cr B Vermeer


1. The information be received.

2. In accordance with Clause 13 of the Employment Agreement and

the delegation of authority granted by Council to the CEO Review

Committee, an amendment to the CEO Total Employment Cost

(TEC) Package be made, with that amendment being an increase to

$320,000 to apply from the 2015 anniversary of the CEO

Commencement Date.

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3. Pursuant to Section 91(7) of the Local Government Act 1999, it is

recommended that the Report, attachments, presentation and

discussion, for this item will remain confidential and not available

for public inspection until the conclusion of the current CEO

employment contract (May 2016).

4. Pursuant to Section 91(9)(c) of the Local Government Act 1999,

the power to revoke the order under Section 91(7)(a)&(b) prior to

any review or as a result of any review is delegated to the Chief

Executive Officer.

CARRIED

UNANIMOUSLY


Mr A Reed and Ms Bernie Dyer from Hender Consulting left the meeting at 8:41 pm and did not

return.

8.2.3 CEO Employment Agreement

Moved Cr B Vermeer






because:







- Non-disclosure would protect information related to the

employment terms of the Chief Executive Officer.


the CEO Employment Agreement item and discussion at this point

in time.



except for the Chief Executive Officer and Manager People and

Culture be excluded from attendance at the meeting for this

Agenda Item.

CARRIED


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The meeting closed at 8:44 pm.

CHAIRMAN…………………………………….

DATE…………………………………………….

City of Salisbury

CEO Review Committee Agenda 12 October 2015

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.0.1

ITEM 8.0.1

CEO REVIEW COMMITTEE

DATE 12 October 2015

HEADING CEO Key Performance Indicators Status Update

AUTHOR Gail Page, Manager People and Culture, Business Excellence

CITY PLAN LINKS 4.1 To have a workforce that is planned, dynamic and skilled that

enables the organisation to achieve excellence

4.5 To apply business and resource management that enables

excellent service delivery and financial sustainability

SUMMARY This report presents a status update on progress towards

achievement of endorsed Key Performance Indicators for the Chief

Executive Officer for the 2015/16 performance review period.

RECOMMENDATION

1. Information be received and progress towards achievement of endorsed 2015/16 Key

Performance Indicators noted.

ATTACHMENTS

This document should be read in conjunction with the following attachments:

1. Status Update - October 2015

BACKGROUND

1.1 The CEO Employment Agreement provides that the CEO will undergo a

performance review in accordance with the Personal Evaluation System in May

each year for the Term of the Agreement.

1.2 In June 2015, the CEO Review Committee agreed the Personal Evaluation System

to apply to the CEO for the 2015/2016 review period, comprising Key

Performance Indicators and the Performance Appraisal Survey (as per attachments

to item 8.1.1., CEO Review Committee Meeting, 09/06/2015), with the addition

of a process for reporting outcomes achieved by Departments.

1.3 In addition, the CEO Review Committee agreed as part of the Personal Evaluation

System, Key Performance Indicators be formally rated by the CEO Review

Committee at the end of the review period, with an overall performance rating

applied, based on the results of the Performance Appraisal Survey and

achievement of KPIs.

1.4 In accordance with past practice, a status update on Key Performance Indicators is

provided on a quarterly basis. This report provides the first status update for

2015/2016.

ITEM 8.0.1

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2. CONSULTATION / COMMUNICATION

2.1 Internal

2.1.1 The Executive team have been consulted and provided input to the Key

Performance Indicators status update.

3. REPORT

3.1 Attachment 1 to this report sets out the agreed KPIs for the 2015/16 performance

review period and provides a brief report in relation to each item, where

applicable. This attachment, together with any other matters members of the

Committee wish to raise should form the basis of discussion at the meeting.

3.2 With reference to the additional requirement in Section 1.2 of this report (“with

the addition of a process for reporting outcomes achieved by Departments”), the

CEO will report on the other initiatives across the organisation in the Performance

Review report following each quarter review of finances by Council. This will

occur in the next quarterly CEO Performance Review report. The intent of this

approach is to provide a reporting basis which is consistent and aligned with the

periodic review of the Councils overall performance.

4. CONCLUSION / PROPOSAL

4.1 The next consideration of Key Performance Indicators achievement and reporting

of outcomes achieved by Departments will occur following the end of Financial

Year Quarter 2 (December 2015).

CO-ORDINATION

Officer:

Date:

8.0.1 Status Update - October 2015

City of Salisbury


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