Post on 02-Jun-2018
8/10/2019 Addmen Time-table 14.2
1/22
Time Table Software Certified ISO 27001 : 2005
Addmen IT Solutions
www.admengroup.com
Contents
Section 1 : Overview & Concepts
Section 2 : Screenshots
Section 3 : Outputs & Reports
Section 4 : Operations Video
8/10/2019 Addmen Time-table 14.2
2/22
Section 1
Time Table Software
Overview & Concepts
www.admengroup.com
Visit: www.admengroup.com/time-table.htm
http://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htm8/10/2019 Addmen Time-table 14.2
3/22
Class
Faculty Subject
Time Table
Class-Subject
Mapping Rules
Faculty-Class
Mapping Rules
Faculty-Subject
Mapping Rules
Overview Certified ISO 27001 : 2005
Time Table Software
In planning a Time Table, we plan the optimal use of 3 resources
guided by certain rules.
www.admengroup.com
8/10/2019 Addmen Time-table 14.2
4/22
ConceptAvailable Resources Certified ISO 27001 : 2005
Time Table Software
There are many Academic & Non Academic subjectstaught in the
institute and many facultiesto teach each subject. All subjects arenot taught is all classes. All subjects are not taught by all faculties.
Class-Subject mapping defines the specific set of subjects taught
in any class.
Subject-Faculty mapping defines the list of faculties available for
any subject.
Faculty-Class mapping defines the faculties suitable to teach thedefined subjects in any class.
www.admengroup.com
8/10/2019 Addmen Time-table 14.2
5/22
Concept - Limiting Parameters Certified ISO 27001 : 2005
Time Table Software
Classis a group of students studying in some Standard & Section
Taught for fixed No. of Periods on pre decided weekdays
Generally,
Standards: Nursery/Prep, LKG,UKG, 1-12
Sections : Any nos. (ABCDEF)
No. of Periods : 9 max. (123456789)
Weekdays : 7 max. (1234567)
Generally, a class is conducted in a pre decided Classroom/Lab.
Sometimes it is shifted to another room/lab for a period.
When we plan a timetable, these parameters are assumed fixed
for any class. And we plot variable combinations of Subject &
Faculty for a fixed unit of Weekday-Class-Period.
www.admengroup.com
8/10/2019 Addmen Time-table 14.2
6/22
8/10/2019 Addmen Time-table 14.2
7/22
The Faculty Resource Certified ISO 27001 : 2005
Time Table Software
A master database of all Faculties teaching in the Institution is
prepared with following details:
Name & Personal Details
Availability on Weekdays: Some teachers teach in multiple Institute/Branches
and are available only on limited weekdays in a particular Institute/Branch.Like MWF
Availability in Periods: Some teachers teach in multiple Institutes /Branches
and are available only on limited weekdays for limited periods in a particular
Institute/Branch. Some teachers work only for first half or second half.
Daily & Weekly Workload: A teacher cannot be made to take classes
continuously in all 9 periods for all days of the week. There is a optimum daily
and weekly load so that the faculty gets time to prepare for class and do other
assigned tasks.
www.admengroup.com
8/10/2019 Addmen Time-table 14.2
8/22
The Faculty Resource.contd. Certified ISO 27001 : 2005
Time Table Software
Allocation of faculties is guided by following guidelines:
Distinct Sections in Same standard: Sometimes teaching the same subject in 2sections of the same standard leads to confusion, if the records are not
properly maintained. To avoid confusions, and also to keep teachers available
for substitution, a faculty is preferably not allocated same subject in 2 sections
of same standard.
No. of periods/section/day: Even if a teacher teaches subjects like Hindi,
History and Geography for the same standard, to avoid monotony for the
students and for the teacher it is preferred not to allocate all subjects of a
faculty in one section on the same day.
Class Teacher Allocation : Most of the teachers are assigned the responsibility
of a Class Teacher. One teacher can generally be responsible for one class. The
first period in any class is generally allocated to the class teacher.
Free periods: Out of the daily workload, any faculty should preferably get
atleast 1 free period during the first half of the day.
www.admengroup.com
8/10/2019 Addmen Time-table 14.2
9/22
8/10/2019 Addmen Time-table 14.2
10/22
Main Interface (Home Screen) Certified ISO 27001 : 2005
www.admengroup.com
Time Table Software
Time Table Software is a Desktop Application which runs on any Windows.
Uses MS Access as backend database. Additional Terminal licenses can also be
obtained to run on Network.
8/10/2019 Addmen Time-table 14.2
11/22
Settings > Add Class Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
Any number of Classes with different client specific nomenclature can be added.
Each class can be held on selective weekdays and can have predefined no. of
periods.
8/10/2019 Addmen Time-table 14.2
12/22
Settings > Add Subject Groups & Subjects Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
Any no. of subjects can be added. Subjects can be classified in Academic/Non-
Academic groups to auto apply certain checks during time table generation.
8/10/2019 Addmen Time-table 14.2
13/22
Settings > Add Faculty Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
Any no. of faculties can be added. Daily & Weekly workloads and availability
during weekdays & periodsfor each faculty can also be specified.
8/10/2019 Addmen Time-table 14.2
14/22
Settings > Class-Subject Mapping Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
A class can have any no. of subjects. Daily & Weekly no. of periodsfor each
subject in a class can be specified. Periods can also be specified in which this
subject can be taught.
8/10/2019 Addmen Time-table 14.2
15/22
Settings > Faculty-Subject-Class Mapping Certified ISO 27001 : 2005
Time Table Software
admengroup.com
A faculty can teach many different subjects in different classes (standards & sections)
Sometimes best faculties are reserved for certain sections, so it can be restricted.
Sometimes multiple faculties are available for a subject, so a uniform mix is to beprovided, for this periods/week/section for any subject can be specified.
8/10/2019 Addmen Time-table 14.2
16/22
Time Table Generation Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
When a Class-Section-Weekday-Periodcombo is selected, Time table can be auto
generated.
In manual mode, all subjects pertaining to that class and all faculties pertaining to thatselected subject that are free in that period are listed to be selected.
8/10/2019 Addmen Time-table 14.2
17/22
Time Table Generation-Substitution Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
Various Checks can be applied as per need.for ex. If it is First period then Class
teacher Only will be listed.
These workload distribution checks can be waived off for special requirements.
8/10/2019 Addmen Time-table 14.2
18/22
Time Table Generation-Substitution Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
If any faculty is on leave or left, then software provides a substitution suggestions with
priority based on several criteria. Based on the suggestions,manual decision is taken. A
new time table printout can be obtained after substitution.
Substitute faculties are suggested in following order of priority >>1. Same class-same subject faculty and not exceeded daily workload.
2. Same class-same subject faculty and not exceeded weekly workload.
3. Same class-same subject faculty and exceeded weekly workload.
4. Same class-same subject faculty and exceeded daily workload.
5. Other class-same subject faculty, with above conditions (1-4) in order.
6. Other class-other subject faculty, with above conditions (1-4) in order.
8/10/2019 Addmen Time-table 14.2
19/22
Time Table Generation Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
8/10/2019 Addmen Time-table 14.2
20/22
Section 3
Time Table SoftwareOutputs & Reports
www.admengroup.com
Visit: www.admengroup.com/time-table.htm
http://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htm8/10/2019 Addmen Time-table 14.2
21/22
List of Reports Certified ISO 27001 : 2005
Time Table Software
www.admengroup.com
1. Class wise Time Table (All subjects & faculties)2. Faculty wise weekly Time Table (All subjects & in all classes)
3. Class wiseSingle Faculty wise Time Table
4. Class wiseSingle Subject wise Time Table
5. Subject/Lab weekly Utilisation Chart
6. Faculty weekly Utilisation Chart
7. Daily Substitution Suggestion Chart for Absentees
(Report PDF files are provided separately in folder)
8/10/2019 Addmen Time-table 14.2
22/22
Section 4
Time Table SoftwareOperations Demo Video
www admengroup com
Visit: www.admengroup.com/time-table.htm
http://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htmhttp://www.admengroup.com/time-table.htm