Post on 03-Jun-2018
8/12/2019 Accrual and Deferral Documents
1/11
Accrual And Deferral Documents
FI_GL_FBS1_Enter_Accural_Deferral_Document (FBS1)
Purpose
Use this procedure to create and post an accrual journal entry.
Trigger
Perform this procedure when it has been determined that an accrual entry is required.
Prerequisites
None
Menu Path
Use the following menu path(s) to begin this transaction:
Select Accounting Financial Accounting General Ledger Periodic Processing
Closing Valuate FBS1 - Enter Accrual/Deferral Document
Transaction Code
FBS1
Helpful Hints
A date to reverse the accrual document is also established when creating the accrual entry.Typically, this date would be the first of the following month.
8/12/2019 Accrual and Deferral Documents
2/11
Procedure
SAP Easy Access
1. Start the transaction using the menu path or transaction code andDouble-click
. OR
Type in the top left corner of the SAP Easy Access screenand click to move to the FBS1 Enter Accrual/Deferral Document.
Enter Accrual/Deferral Doc.: Header Data
8/12/2019 Accrual and Deferral Documents
3/11
2. As required, complete the following fields:
Field Name R/O/C Description
Document Date R Date which appears in the document header and can be
used for any defined purpose.
Example: 5/2/2006
Type R A general term for a category of data; a distinct record,e.g. wage type, infotype, communication type, date type.
Example: AB
8/12/2019 Accrual and Deferral Documents
4/11
Field Name R/O/C Description
Company Code R Independent accounting unit; in most cases is a legal
entity. You can prepare a balance sheet and income
statement for each company code. Several companycodes can be set up to manage the accounts of
independent companies simultaneously.
Example: PUR
Posting Date R The date on which a transaction in SAP will be posted to
the appropriate accounts. SAP will default this field tobe the current date, but changes are allowed. For items
to be posted in a future or past period, you must enter the
posting date.
Example: 5/31/06
Reversal Reason R The reason that an entry is reversed.
Example: 05
Reversal date R Date on which the reverse posting is to be made.
Example: 6/1/06
PstKy R Two-digit numerical key that controls how line items areposted.
Example: 40
Account R Unique identification number. SAP uses several kinds of
accounts. SAP's general ledger accounts are similar to
standard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable),vendors (accounts payable), and assets (asset accounts).
These sub-ledger accounts roll-up to a general ledger
account.
Example: 526000
The definition of "Account" in this screen is the GL Account. The GL Account is used
to classify transactions as assets, liabilities, net assets, revenues or expenses.
3. Click to go to the next screen.
Enter Accrual/Deferral Doc. Add G/L account item
8/12/2019 Accrual and Deferral Documents
5/11
4. As required, complete the following fields:
Field Name R/O/C Description
Amount R A figure in the pricing procedure that determines how
the system calculates a condition value.
Example: 100
Cost Center R An area of responsibility for capturing costs.
Example: 4002001005
8/12/2019 Accrual and Deferral Documents
6/11
Field Name R/O/C Description
Fund R A fund represents the lowest level source of funding
required for budgeting and monitoring.
Example: 21010000
Text R Description field for an entry.
Example: accrue utilities for May
PstKy R Two-digit numerical key that controls how line items areposted.
Example: 50
Account R Unique identification number. SAP uses several kinds ofaccounts. SAP's general ledger accounts are similar to
standard in most accounting systems. SAP also uses sub-
ledger accounts for customers (accounts receivable),
vendors (accounts payable), and assets (asset accounts).These sub-ledger accounts roll-up to a general ledger
account.
Example: 206000
5. Click to move to the next screen.
Enter Accrual/Deferral Doc. Add G/L account item
8/12/2019 Accrual and Deferral Documents
7/11
6. As required, complete the following fields:
Field Name R/O/C Description
Amount R A figure in the pricing procedure that determines how
the system calculates a condition value.
Example: 100
Fund R A fund represents the lowest level source of fundingrequired for budgeting and monitoring.
Example: 21010000
8/12/2019 Accrual and Deferral Documents
8/11
Field Name R/O/C Description
Text R Description field for an entry.
Example: accrue utilities for May
If you leave the fund blank this document type (AB) the system will automatically pickup the business area and fund from the prior line/screen.
GL Account 206000 is a balance sheet account and does not require a cost center.
You may enter as many lines/screens as necessary to complete your transactions.
7. Click post the document.
Enter Accrual/Deferral Doc.: Header Data
8/12/2019 Accrual and Deferral Documents
9/11
The system displays the message, "Document 1xxxxxxxxx was posted in company codePUR."
8. Select Document Display to view the newly created document.
Display Document: Data Entry View
8/12/2019 Accrual and Deferral Documents
10/11
Use the scroll bar(s) to move through the document.
9. Click to go back to the entry screen.
Enter Accrual/Deferral Doc.: Header Data
8/12/2019 Accrual and Deferral Documents
11/11
10. You have completed this transaction.