Accrual and Deferral Documents

8/12/2019 Accrual and Deferral Documents

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Accrual And Deferral Documents

FI_GL_FBS1_Enter_Accural_Deferral_Document (FBS1)

Purpose

Use this procedure to create and post an accrual journal entry.

Trigger

Perform this procedure when it has been determined that an accrual entry is required.

Prerequisites

None

Menu Path

Use the following menu path(s) to begin this transaction:

Select Accounting Financial Accounting General Ledger Periodic Processing

Closing Valuate FBS1 - Enter Accrual/Deferral Document

Transaction Code

FBS1

Helpful Hints

A date to reverse the accrual document is also established when creating the accrual entry.Typically, this date would be the first of the following month.


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Procedure

SAP Easy Access

1. Start the transaction using the menu path or transaction code andDouble-click

. OR

Type in the top left corner of the SAP Easy Access screenand click to move to the FBS1 Enter Accrual/Deferral Document.

Enter Accrual/Deferral Doc.: Header Data


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2. As required, complete the following fields:

Field Name R/O/C Description

Document Date R Date which appears in the document header and can be

used for any defined purpose.

Example: 5/2/2006

Type R A general term for a category of data; a distinct record,e.g. wage type, infotype, communication type, date type.

Example: AB


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Company Code R Independent accounting unit; in most cases is a legal

entity. You can prepare a balance sheet and income

statement for each company code. Several companycodes can be set up to manage the accounts of

independent companies simultaneously.

Example: PUR

Posting Date R The date on which a transaction in SAP will be posted to

the appropriate accounts. SAP will default this field tobe the current date, but changes are allowed. For items

to be posted in a future or past period, you must enter the

posting date.

Example: 5/31/06

Reversal Reason R The reason that an entry is reversed.

Example: 05

Reversal date R Date on which the reverse posting is to be made.

Example: 6/1/06

PstKy R Two-digit numerical key that controls how line items areposted.

Example: 40

Account R Unique identification number. SAP uses several kinds of

accounts. SAP's general ledger accounts are similar to

standard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable),vendors (accounts payable), and assets (asset accounts).

These sub-ledger accounts roll-up to a general ledger

account.

Example: 526000

The definition of "Account" in this screen is the GL Account. The GL Account is used

to classify transactions as assets, liabilities, net assets, revenues or expenses.

3. Click to go to the next screen.

Enter Accrual/Deferral Doc. Add G/L account item


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Amount R A figure in the pricing procedure that determines how

the system calculates a condition value.

Example: 100

Cost Center R An area of responsibility for capturing costs.

Example: 4002001005


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Fund R A fund represents the lowest level source of funding

required for budgeting and monitoring.

Example: 21010000

Text R Description field for an entry.

Example: accrue utilities for May

PstKy R Two-digit numerical key that controls how line items areposted.

Example: 50

Account R Unique identification number. SAP uses several kinds ofaccounts. SAP's general ledger accounts are similar to

standard in most accounting systems. SAP also uses sub-

ledger accounts for customers (accounts receivable),

vendors (accounts payable), and assets (asset accounts).These sub-ledger accounts roll-up to a general ledger

account.

Example: 206000

5. Click to move to the next screen.

Enter Accrual/Deferral Doc. Add G/L account item


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Amount R A figure in the pricing procedure that determines how

the system calculates a condition value.

Example: 100

Fund R A fund represents the lowest level source of fundingrequired for budgeting and monitoring.

Example: 21010000


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Text R Description field for an entry.

Example: accrue utilities for May

If you leave the fund blank this document type (AB) the system will automatically pickup the business area and fund from the prior line/screen.

GL Account 206000 is a balance sheet account and does not require a cost center.

You may enter as many lines/screens as necessary to complete your transactions.

7. Click post the document.



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The system displays the message, "Document 1xxxxxxxxx was posted in company codePUR."

8. Select Document Display to view the newly created document.

Display Document: Data Entry View


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Use the scroll bar(s) to move through the document.

9. Click to go back to the entry screen.



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10. You have completed this transaction.

Accrual and Deferral Documents

Documents

Transcript of Accrual and Deferral Documents