Information Processing

and Handling

Mrs. Sheryl C. Farquerabao

DOCUMENTATION

• A field of study and a profession founded by Paul Otlet (1868-1944) and Henri La Fontaine (1854-1943), which is also termed documentation science. This field changed its name to information science in 1968.

• A set of documents provided on paper, or online, or on digital or analog media, such as audio tape or CDs.

• A synonym for the term document.

• Is one of the system’s which are used to communicate, instruct and record the information for any reference or operational purpose. 

USES …

• It facilitates effective communication regarding the system between the technical and the non technical users.

• It is very useful in training new users

• It plays a significant role in evaluation process.

• It not only helps to exercise better control over the internal and external workings of the firm.

IMPORTANCE …

• The basic importance of documentation is to help learn from the design, development, implementation and re-evaluation experience which is used to create a record as well as help in future evaluation or modification.

• Documentation of processes helps in creating systematic information to articulate the intervention strategies and develop the flow chart of a system

• Benefit is not only enjoyed by the system evaluated but also other similar projects and can use the outcome as a model in their formulation and implementation methods.

• Documentation is also used by agencies undertaking new and complex forms as part of expansion of systems