Aa -info.processing&hamdling
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Information Processing
and Handling
Mrs. Sheryl C. Farquerabao
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DOCUMENTATION
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• A field of study and a profession founded by Paul Otlet (1868-1944) and Henri La Fontaine (1854-1943), which is also termed documentation science. This field changed its name to information science in 1968.
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• A set of documents provided on paper, or online, or on digital or analog media, such as audio tape or CDs.
• A synonym for the term document.
• Is one of the system’s which are used to communicate, instruct and record the information for any reference or operational purpose.
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USES …
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• It facilitates effective communication regarding the system between the technical and the non technical users.
• It is very useful in training new users
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• It plays a significant role in evaluation process.
• It not only helps to exercise better control over the internal and external workings of the firm.
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IMPORTANCE …
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• The basic importance of documentation is to help learn from the design, development, implementation and re-evaluation experience which is used to create a record as well as help in future evaluation or modification.
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• Documentation of processes helps in creating systematic information to articulate the intervention strategies and develop the flow chart of a system
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• Benefit is not only enjoyed by the system evaluated but also other similar projects and can use the outcome as a model in their formulation and implementation methods.
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• Documentation is also used by agencies undertaking new and complex forms as part of expansion of systems