Post on 08-Jan-2016
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Property Records Industry Association
3 Ws of the UNS Workgroup
Uniform Document Numbering
1st PresentationPRIA Winter Symposium
March 2, 2011
Property Records Industry Association • www.pria.us
What are the 3 Ws? Why we created the workgroup What we have done so far
RJID (recording jurisdiction identification)
Document numbering standard GIS and Tax
Where we are going (our vision)
Property Records Industry Association • www.pria.us
History Need for a centralized table for each
recording jurisdiction Standardization of document
numbering systems Enhancements such as GIS or Tax
Property Records Industry Association • www.pria.us
What have we done so far? Creating 1st draft of whitepaper Created table of all recording
jurisdictions across the county Possible layout for a uniform document
numbering system GIS
Property Records Industry Association • www.pria.us
Where are we going? Vision Recording jurisdiction identification
What are they? Why do they matter?
Document numbering GIS / Tax
Property Records Industry Association • www.pria.us
Recording Jurisdiction Identification Usage
Title Search
LOS/
Servicing
Recording
Jurisdiction
Property Records Industry Association • www.pria.us
What’s a RJID look like?2 letters for the state3 digits for the individual
jurisdiction
Example: MN035, FL067, TX142
Property Records Industry Association • www.pria.us
Existing Solutions for RJID?FIPS Codes are not sufficient
Recording at township level not covered
Some counties have multiple officesMISMO Tax Entity Identifier being
analyzed27,495 entities in this list
Property Records Industry Association • www.pria.us
Geo-based parcel numberingGIS community looking at
standardized parcel numberingECCMA exploring a global “serial number”
Existing recommendations built on State assigned numbers for counties &
municipalitiesSurveying section, town & range numbers
Property Records Industry Association • www.pria.us
Document Number ProposalLead with RJIDAdd calendar year Add sequential number of 7 digits;
show the leading zeros
Example: MN045-2011-00000456
Property Records Industry Association • www.pria.us
What are the issues?Already have multiple numbering
systems in place in my jurisdictionHow many character spaces do we
need anyway?Why do we need this?The sacred jewels = the recording
number
Property Records Industry Association • www.pria.us
More Issues to ConsiderDocument number = part of the
torrens system certificate; changing numbers could impact the past certificates
How do you transition from what we’ve been using?
Go forward only? Go back?
Property Records Industry Association
The Conversation Begins
Join the workgroup!Tell Jeff Carlson, Kay Wrucke or Stevie Hughes Kendrick
that you want to play in order to have a say!