Post on 01-Apr-2015
16+ Learning Choices data hub
State of Play
scotXed - 7 April 2011
Simon Marshall – Information Manager
Skills Development Scotland
Background to 16+ Learning Choices data hub
• Challenge of maintaining engagement with young people at points of transition
• Caused by incomplete / different data held by partners, and limited data sharing
• Address by developing and sustaining 16+ Learning Choices data hub
– enable secure multi-partner data sharing between key partners
Skills Development Scotland
Benefits
• Use a better data set to provide a more consistent and personalised service:
more young people in positive destinations
• Remove data duplication and gaps to help front-line delivery staff:
more effective working
• Gather and analyse more comprehensive management information:
well-informed service delivery decisions
• Extract information for reporting to Scottish Government and other partners:
demonstrate effective contribution to 16+ LC
Skills Development Scotland
Stakeholders
• Local Authorities, Colleges, SDS (data sharing)
• Young people (customer service / privacy and data protection)
• Scottish Government (policy and information & jointly-chaired SG/SDS Programme Board)
• Voluntary sector organisations (possible future data sharing)
• SQA, SFC, UCAS, JcP (possible future data sharing)
Skills Development Scotland
Strategic Fit
• SG Policy– Integral part of 16+ Learning Choices (15-19 age group)
• SDS Projects– Close fit
• Insight Replacement• Enterprise Reporting
– Wider fit• My World of Work• 16 19 Choices
Skills Development Scotland
Skills Development Scotland
16+ LC data hub components
• Technical framework (the data store itself)
• Data exchange technology (into and out of store)
• Legals (data sharing agreements, privacy notices)
• Governance (policies and processes)
• Relationships (with multiple stakeholders)
Skills Development Scotland
Current State of Play (1)
• Data exchange technology– Engagement with the four main
suppliers of systems to our partners– Short term approach agreed with LAs– Detailed work on short term approach
due to complete by end of April 2011– Agreement in principal to long term
solution with LAs– Questionnaires sent to all Colleges to
determine best way forward
Skills Development Scotland
Architecture
SDS 16+ DATA HUB
Datasharing
Externalreport access
EnterpriseReporting
Local Authorities Colleges
Insight / CSSSingle Customer Record
Other ExternalPartners
Manualreport
generation
Manualreport
distribution
16+ Staging Data
16+ DataExchange Portal
Internal Systems
Skills Development Scotland
Current State of Play (2)
• Legals– Data sharing agreements with LAs
• 17 signed• 10 ‘close’• 5 ‘significant discussions’
– Data sharing agreements with colleges in conjunction with Scotland’s Colleges
• Governance– Privacy Impact Assessment complete– Governance structures (SG, SDS,LA, College) in place – Data sharing capacity building events for LAs & SDS Ops
• 21 delivered, 11 to do in May
• Relationships• Working relationships established and sustained with the key data sharing
partners • Communication plan in operation• Strong relationships with SG: jointly-chaired Programme Board plus on the
ground engagement with partners
Skills Development Scotland
Key Milestones
• First areas pilot data sharing into and out of the hub – May 2011
• Start roll out of data sharing – June 2011
• Complete roll out (data sharing with all key partners) – end August 2011
• Evaluation – September 2011
• Project close and handover to business
(to become part of Business as Usual) – October 2011
Skills Development Scotland
What will success look like
• Multi-partner data sharing between SDS, LAs, College
• Satisfied stakeholders
• Better service for young people
• More effective working for front line staff
• Better management information
• Better reporting on 16+ Learning Choices to SG and others