Post on 16-Dec-2015
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New Undergraduate Program
Flow Chart for the Process of
Developing a New Undergraduate
Program at CUNY
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Contents
• New Undergraduate Program - General Overview• Step 1: Letter of Intent• Step 2: Letter of Intent to Proposal• Step 3: Proposal• Step 4: Proposal to CAPPR• Step 5: CAPPR to NYSED• Forms Needed For This Process• Glossary of Acronyms• Contact/Reference Information
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New Undergraduate ProgramOverview
Letter of Intent(Campus)
Proposal(Campus)
Initial OAA Review.Circulates for 30 days
OAA Approval
OAA Approval
OAA Review
Sent to BOTFor the next
meeting
Sent to NYSED
Program registeredby NYSED
You may now advertise and enroll Students
Governance Approval
Letter of Intent(OAA)
Governance Approval
Proposal(OAA)
Submit to CAPPR
BOT Approval
Submit new courses toCUR for approval the nextmonth after BOT approval
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Step 1: Letter of Intent
Letter of Intent Students
Purpose and Goals
Need
Curriculum(Note if Master Plan or Charter Amendment is needed)
Faculty
Cost Assessment
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Letter of Intent
Send LOI to the EVC of OAA withA copy to the Director of
Program Review, ArticulationAnd Transfer
Include 2 PDF copies on 2 CD’sFollowing a preliminary review,
it is sent to all thePresidents of the CUNY colleges.
Circulates for 30 day review
After you have approval from the EVC(in the form of a formal response)
You may officially begin your proposal
Step 2: Letter of Intent to ProposalSubmit to Faculty Governance
At your college.
Collate reviews and resubmit to EVC
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Step 3:Proposal
ProposalStudents
Include copy of any survey
Purpose and Goals
Need and JustificationInclude letters from potential employers
if applicable or availableAlso include sample job postings
CurriculumWith attached Forms
Course Content and RequirementsWith attached Syllabi for New and Revised courses
and catalog description of old coursesAs well as Sample Program Scheduling Form
FacultyWith attached SED Faculty Assignment Form
Plus applicable CV’s (max of 2 pages)
Cost AssessmentWith attached Forms:
Projected Expenditures for the Proposed ProgramProjected Revenue Related to for the Proposed ProgramProjected Capital Expenditures for the Proposed Program
Articulation AgreementSigned by representatives of both campuses
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Proposal
Make the changes andResubmit to OAA
Submit proposal to OAARemember to keep the CAPPR deadline in mind.
Send the proposal to OAA with time to receive suggested revisions and for you to make edits ready for CAPPR’s meeting
OAA requests changes
Send 55 copies to CAPPRInclude 2 PDF copies on 2 CD’s
Step 4: Proposal to CAPPR
OAA Approves
Submit to Faculty Governanceat your college.
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CAPPR considersproposal and gives
Approval(Check with OAA to see how far in
advance you must send this in to be placed on the CAPPR Agenda)
The SED reviews proposal(Can take two months or up to six months)
Your new program has been approvedand registered!
You may now advertise and enroll students.
Step 5: CAPPR to NYSED
NYSED Approves,registers Program, Issues
registration code and sends registration Letter
(3-4 weeks later)Presented to the full Board of Trustees
For their next meeting, which is approximately every two months
SED may ask for clarificationor additional information
After the BOT approval. Proposal is sent to SED
Submit new courses toCUR for approval the nextmonth after BOT approval
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Need and JustificationInclude Letters from potential Employers if applicable or available
CurriculumWith attached FormsCourse Content and RequirementsWith attached Syllabi for New and Revised courses and catalog description of old coursesAs well as Sample Program Scheduling Form
Faculty Assignment FormPlus applicable CV’s (max of 2 pages)
Cost AssessmentWith attached Forms:Projected Expenditures for the Proposed ProgramProjected Revenue Related to for the Proposed ProgramProjected Capital Expenditures for the Proposed Program
Articulation AgreementWith Appropriate FormsSee Revised Faculty Handbook for the Preparation of New Academic Programs
Forms Needed For This Process
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Glossary of Acronyms
APP Academic Program PlanningBOT Board of TrusteesCAPPR Committee on Academic Policy, Program, and ResearchCEO Chief Executive OfficerCUR Chancellor’s University ReportEVC Executive Vice ChancellorGAC Graduate Advisory CouncilHEGIS Higher Educational General Information SurveyHEO Higher Executive OfficerIRP Inventory of Registered ProgramsLOI Letter of IntentNYSED New York State Education Department (same as SED)OAA Office of Academic AffairsOCUE Office of College and University EvaluationPVN Personnel Vacancy NoticeSED State Education Department (same as NYSED)
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Contact/Reference Information
• OAA– If you need to contact OAA: call (212) 794-5544 or
(212) 794-5493; fax (212) 794-5706; or email Ekaterina Sukhanova, the Director of Program Review, Articulation and Transfer, at Ekaterina.Sukhanova@mail.cuny.edu
• NYSED– Most of the NYSED forms are in this set of
appendices, however, the complete NYSED forms can be found at: www.highered.nysed.gov/ocue/home.html